Complete List of Tax Topics

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(Circular E), Employer's Tax Guide, Publication 15 (2009)

What's New

Calendar

By January 31

Furnish Forms 1099 and W-2.
File Form 941 or Form 944.
File Form 940.
File Form 945.

By February 15

Request a new Form W-4 from exempt employees.

On February 16

Exempt Forms W-4 expire.

By February 28

File Forms 1099 and 1096.
File Forms W-2 and W-3.
File Form 8027.

By March 31

File electronic Forms 1099, 8027, and W-2.

By April 30, July 31, October 31, and January 31

Deposit FUTA taxes.
File Form 941.

Before December 1

New Forms W-4.

On December 31

Form W-5 expires.

Reminders

Electronic Filing and Payment

Electronic funds withdrawal (EFW).

Credit Card Payments

Forms in Spanish

Hiring New Employees

Eligibility for employment.
New hire reporting.
Income tax withholding.
Name and social security number.

Paying Wages, Pensions, or Annuities

Correcting Form 941 or Form 944.
Income tax withholding.
Zero wage return.

Information Returns

Information reporting customer service site.

Annual Employment Tax Filing for Small Employers

Nonpayroll Income Tax Withholding

Distributions from nonqualified pension plans and deferred compensation plans.
Backup withholding.

Recordkeeping

Change of Address

Private Delivery Services

Telephone Help

Additional employment tax information.
Tax questions.
Help for people with disabilities.
Recorded tax information (TeleTax).
Teletax Topics

Ordering Employer Tax Products

Contacting Your Taxpayer Advocate

Filing Addresses

Photographs of Missing Children

Introduction

Employer's liability.
Federal Government employers.
State and local government employers.
Disregarded entities and qualified subchapter S subsidiaries.

1. Employer Identification Number (EIN)

2. Who Are Employees?

Employee status under common law.
Statutory employees.
Statutory nonemployees.
Treating employees as nonemployees.
Relief provisions.
IRS help.

3. Family Employees

Child employed by parents.
One spouse employed by another.
Covered services of a child or spouse.
Parent employed by child.

4. Employee's Social Security Number (SSN)

Applying for a social security card.
Applying for a social security number.
Correctly record the employee's name and SSN.
IRS individual taxpayer identification numbers (ITINs) for aliens.
Verification of social security numbers.

5. Wages and Other Compensation

More information.
Employee business expense reimbursements.
Accountable plan.
Nonaccountable plan.
Per diem or other fixed allowance.
Wages not paid in money.
Moving expenses.
Meals and lodging.
50% test.
Health insurance plans.
Health Savings Accounts and medical savings accounts.
Medical care reimbursements.
Differential wage payments.
Fringe benefits.
Nontaxable fringe benefits.
When fringe benefits are treated as paid.
Valuation of fringe benefits.
Withholding on fringe benefits.
Depositing taxes on fringe benefits.
Sick pay.

6. Tips

Collecting taxes on tips.
Ordering rule.
Reporting tips.
Allocated tips.
Tip Rate Determination and Education Program.

7. Supplemental Wages

Withholding on supplemental wages when an employee receives more than $1,000,000 of supplemental wages from you during the calendar year.
Withholding on supplemental wage payments to an employee who does not receive $1,000,000 of supplemental wages during the calendar year.
Supplemental wages combined with regular wages.
Supplemental wages identified separately from regular wages.
Example —
Example —
Example —
Example —
Tips treated as supplemental wages.
Vacation pay.

8. Payroll Period

No regular payroll period.
Employee paid for period less than 1 week.

9. Withholding From Employees' Wages

Income Tax Withholding

Using Form W-4 to figure withholding.
Form in Spanish.
Electronic system to receive Form W-4.
Effective date of Form W-4.
Successor employer.
Completing Form W-4.
Exemption from federal income tax withholding.
Withholding income taxes on the wages of nonresident alien employees.
Amount to Add to Nonresident Alien Employee's Wages for Calculating Income Tax Withholding Only
Example —
Supplemental wage payment.
Nonresident alien employee's Form W-4.
Form 8233.
IRS review of Forms W-4.
Initial lock-in letter.
Employee not performing services.
Termination and re-hire of employees.
Modification notice.
New Form W-4 after notice.
Substitute Forms W-4.
Invalid Forms W-4.
Amounts exempt from levy on wages, salary, and other income.

Social Security and Medicare Taxes

Tax rates and the social security wage base limit.
Successor employer.
Example —
Withholding of social security and Medicare taxes on nonresident aliens.
International social security agreements.
Religious exemption.

Part-Time Workers

10. Advance Earned Income Credit (EIC) Payment

Form W-5.
Length of effective period.
Change of status.
Invalid Form W-5.
How to figure the advance EIC payment.
Paying the advance EIC to employees.
Employer's returns.
Example —
Advance EIC payments more than taxes due.
Example —
U.S. possessions.

Required Notice to Employees

11. Depositing Taxes

Payment with return.
Separate deposit requirements for nonpayroll (Form 945) tax liabilities.

When To Deposit

Lookback period.
Adjustments and the lookback rule.
Example —
Deposit period.

Monthly Deposit Schedule

New employers.

Semiweekly Deposit Schedule

Note.
Table 2. Semiweekly Deposit Schedule
Semiweekly deposit period spanning 2 quarters.
Example 1.
Example 2.

Example of Monthly and Semiweekly Schedules

Deposits on Banking Days Only

Application of Monthly and Semiweekly Schedules

Monthly schedule example.
Semiweekly schedule example.

$100,000 Next-Day Deposit Rule

Example —

Accuracy of Deposits Rule

Makeup Date for Deposit Shortfall:

How To Deposit

Electronic deposit requirement.
When you receive your EIN.
Depositing on time.
Deposit record.
Same day payment option.
Making deposits with FTD coupons.
How to deposit with an FTD coupon.
Depositing on time.
Depositing without an EIN.
Depositing without Form 8109.
Deposit record.
How to claim credit for overpayments.

Deposit Penalties

Special rule for former Form 944 filers.
Order in which deposits are applied.
Example —
Trust fund recovery penalty.
Separate accounting when deposits are not made or withheld taxes are not paid.
“Averaged” failure-to-deposit penalty.

12. Filing Form 941 or Form 944

Form 941.
Form 944.
Exceptions.
Form 941 e-file.
Electronic filing by reporting agents.
Penalties.
Note.
Do not file more than one Form 941 per quarter or more than one Form 944 per year.
Reminders about filing.
Final return.
Filing late returns for previous years.
Table 3. Social Security and Medicare Tax Rates (for 3 prior years)
Reconciling Forms W-2, W-3, and 941 or 944.

13. Reporting Corrections to Form 941 and Form 944

Current Period Adjustments

Adjustment of tax on tips.
Adjustment of tax on group-term life insurance premiums paid for former employees.
Adjustment of tax on third-party sick pay.
Fractions-of-cents adjustment.
Example —
No change to record of federal tax liability.

Prior Period Adjustments

New forms.
Background.
New process for correcting employment taxes.
Income tax withholding adjustments.
Collecting underwithheld taxes from employees.
Refunding amounts incorrectly withheld from employees.
Correcting filed Forms W-2 and W-3.
Exceptions to interest-free corrections of employment taxes.

Wage Repayments

Repayment of current year wages.
Repayment of prior year wages.
Employee reporting of repayment.

14. Federal Unemployment (FUTA) Tax

Who must pay?
Computing FUTA tax.
Successor employer.
Depositing FUTA tax.
Household employees.
When to deposit.
Table 4. When to Deposit FUTA Taxes
Reporting FUTA tax.
Household employees.
Electronic filing by reporting agents.

15. Special Rules for Various Types of Services and Payments

16. How To Use the Income Tax Withholding and Advance Earned Income Credit (EIC) Payment Tables

Income Tax Withholding

Wage Bracket Method

Adjusting wage bracket withholding for employees claiming more than 10 withholding allowances.

Percentage Method

Table 5. Percentage Method—2009 Amount for One Withholding Allowance
Example.
Annual income tax withholding.
Example —

Alternative Methods of Income Tax Withholding

Advance Payment Methods for the Earned Income Credit (EIC)

Wage Bracket Method

Percentage Method

Whole-Dollar Withholding and Paying Advance EIC (Rounding)

Tables for Percentage Method of Withholding
Tables for Percentage Method of Withholding (continued)
SINGLE Persons—WEEKLY Payroll Period (For Wages Paid in 2009)
MARRIED Persons—WEEKLY Payroll Period (For Wages Paid in 2009)
SINGLE Persons—BIWEEKLY Payroll Period (For Wages Paid in 2009)
MARRIED Persons—BIWEEKLY Payroll Period (For Wages Paid in 2009)
SINGLE Persons—SEMIMONTHLY Payroll Period (For Wages Paid in 2009)
MARRIED Persons—SEMIMONTHLY Payroll Period (For Wages Paid in 2009)
SINGLE Persons—MONTHLY Payroll Period (For Wages Paid in 2009)
MARRIED Persons—MONTHLY Payroll Period (For Wages Paid in 2009)
SINGLE Persons—DAILY OR MISCELLANEOUS Payroll Period (For Wages Paid in 2009)
MARRIED Persons—DAILY OR MISCELLANEOUS Payroll Period (For Wages Paid in 2009)
Tables for Percentage Method of Advance EIC Payments
Tables for Percentage Method of Advance EIC Payments (continued)
Tables for Wage Bracket Method of Advance EIC Payments (For Wages Paid in 2009)

(Circular E), Employer's Tax Guide, Publication 15 (2009)

What's New

Social security and Medicare tax for 2009. Do not withhold social security tax after an employee reaches $106,800 in social security wages. There is no limit on the amount of wages subject to Medicare tax. Social security and Medicare taxes apply to the wages of household workers you pay $1,700 or more in cash. Social security and Medicare taxes apply to election workers who are paid $1,500 or more.

Disregarded entities and qualified subchapter S subsidiaries (QSubs). The IRS has published final regulations (T.D. 9356) under which QSubs and eligible single-owner disregarded entities are treated as separate entities for employment tax purposes. For more information, see in the Introduction.

New employment tax adjustment and claim for refund process in 2009. If you discover an error on a previously filed Form 941 or Form 944 after December 31, 2008, make the correction using new Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund, or Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund. For errors discovered before January 1, 2009, taxpayers make corrections to Forms 941 and 944 using Form 941c that is filed with Form 941 or Form 944 or by requesting a claim for refund or abatement on Form 843. Forms 941-X and 944-X are stand-alone forms, meaning taxpayers can file them when an error is discovered, rather than wait until the end of the quarter or year to file Form 941c with Form 941 or 944. Lines 7d, 7e, 7f, and 7g will be deleted from Form 941 beginning with the first calendar quarter of 2009 and lines 6b, 6c, 6d, and 6e will be deleted from Form 944 for 2009. Adjustments previously made on those lines are now made on the new Forms 941-X and 944-X. Claims for refund or abatement previously made on Form 843 are now made on Forms 941-X and 944-X. For more information, visit the IRS website at www.irs.gov and enter the keyword Correcting Employment Taxes.

Credit card payments. You can pay the balance due on Form 943 and Form 945 by credit card. Do not use a credit card to make federal tax deposits. For more information on paying your taxes with a credit card, visit the IRS website at www.irs.gov and click on the electronic IRS link.

Social Security Administration and magnetic media. Employers and authorized reporting agents requesting verification of names and social security numbers of between 51 and 250,000 employees can no longer use magnetic media to submit their requests to the Social Security Administration. Employers can upload a file through the Social Security Number Verification System (SSNVS) and will usually receive the results the next government business day. For more information, see in section 4.

Paid preparers must sign Form 941 and Form 944. The paid preparer's section is no longer optional and is included in Part 5 of Form 941 and Form 944.

Differential wage payments. Differential wage payments will be treated as wages, subject to income tax withholding, but not social security, Medicare, or FUTA taxes, beginning with wages paid after December 31, 2008. See Differential wage payments in section 5 for more information.

Calendar

The following is a list of important dates. Also see Publication 509, Tax Calendars for 2009.

If any date shown below for filing a return, furnishing a form, or depositing taxes falls on a Saturday, Sunday, or federal holiday, use the next business day. A statewide legal holiday delays a filing due date only if the IRS office where you are required to file is located in that state. For any due date, you will meet the “file” or “furnish” requirement if the envelope containing the return or form is properly addressed, contains sufficient postage, and is postmarked by the U.S. Postal Service on or before the due date, or sent by an IRS-designated private delivery service on or before the due date. See Private Delivery Services on page 6 for more information.

By January 31

Furnish Forms 1099 and W-2.
Furnish each employee a completed Form W-2, Wage and Tax Statement. Furnish each other payee a completed Form 1099 (for example, Form 1099-MISC, Miscellaneous Income).
File Form 941 or Form 944.
File Form 941, Employer's QUARTERLY Federal Tax Return, for the fourth quarter of the previous calendar year and deposit any undeposited income, social security, and Medicare taxes. You may pay these taxes with Form 941 if your total tax liability for the quarter is less than $2,500. File Form 944, Employer's ANNUAL Federal Tax Return, for the previous calendar year instead of Form 941 if the IRS has notified you in writing to file Form 944 and pay any undeposited income, social security, and Medicare taxes. You may pay these taxes with Form 944 if your total tax liability for the year is less than $2,500. For additional rules on when you can pay your taxes with your return, see on page 19. If you timely deposited all taxes when due, you have 10 additional calendar days from the due date above to file the appropriate return.
File Form 940.
File Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return. However, if you deposited all of the FUTA tax when due, you have 10 additional calendar days to file.
File Form 945.
File Form 945, Annual Return of Withheld Federal Income Tax, to report any nonpayroll income tax withheld in 2008. If you deposited all taxes when due, you have 10 additional calendar days to file. See on page 5 for more information.

By February 15

Request a new Form W-4 from exempt employees.
Ask for a new Form W-4, Employee's Withholding Allowance Certificate, from each employee who claimed exemption from income tax withholding last year.

On February 16

Exempt Forms W-4 expire.
Any Form W-4 previously given to you claiming exemption from withholding has expired. Begin withholding for any employee who previously claimed exemption from withholding, but has not given you a new Form W-4 for the current year. If the employee does not give you a new Form W-4, withhold tax as if he or she is single, with zero withholding allowances. See section 9 for more information. However, if you have an earlier Form W-4 for this employee that is valid, withhold based on the earlier Form W-4.

By February 28

File Forms 1099 and 1096.
File Copy A of all Forms 1099 with Form 1096, Annual Summary and Transmittal of U.S. Information Returns, with the IRS. For electronically filed returns, see next.
File Forms W-2 and W-3.
File Copy A of all Forms W-2 with Form W-3, Transmittal of Wage and Tax Statements, with the Social Security Administration (SSA). For electronically filed returns, see next.
File Form 8027.
File Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips, with the IRS. See section 6. For electronically filed returns, see next.

By March 31

File electronic Forms 1099, 8027, and W-2.
File electronic Forms 1099 and 8027 with the IRS. File electronic Forms W-2 with the SSA. For information on reporting Form W-2 information to the SSA electronically, visit the Social Security Administration's Employer W-2 Filing Instructions & Information webpage at www.socialsecurity.gov/employer. For information on filing information returns electronically with the IRS, see Publication 1220, Specifications for Filing Forms 1098, 1099, 5498, and W-2G Electronically, and Publication 1239, Specifications for Filing Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips Electronically.

By April 30, July 31, October 31, and January 31

Deposit FUTA taxes.

Deposit federal unemployment (FUTA) tax due if it is more than $500.

File Form 941.
File Form 941 and deposit any undeposited income, social security, and Medicare taxes. You may pay these taxes with Form 941 if your total tax liability for the quarter is less than $2,500. If you timely deposited all taxes when due, you have 10 additional calendar days from the due dates above to file the return.

Before December 1

New Forms W-4.
Remind employees to submit a new Form W-4 if their withholding allowances have changed or will change for the next year.

On December 31

Form W-5 expires.
Form W-5, Earned Income Credit Advance Payment Certificate, expires each year on December 31. Eligible employees who want to receive advance payments of the earned income credit next year must give you a new Form W-5.

Reminders

Electronic Filing and Payment

Now, more than ever before, businesses can enjoy the benefits of filing and paying their federal taxes electronically. Whether you rely on a tax professional or handle your own taxes, the IRS offers you convenient programs to make filing and payment easier.

Spend less time and worry on taxes and more time running your business. Use e-file and the Electronic Federal Tax Payment System (EFTPS) to your benefit.

Electronic funds withdrawal (EFW).
If you file Form 940, Form 941, or Form 944 electronically, you can e-file and e-pay (electronic funds withdrawal) the balance due in a single step using tax preparation software or through a tax professional. However, do not use EFW to make federal tax deposits. For more information on paying your taxes using EFW, visit the IRS website at www.irs.gov and click on the electronic IRS link. A fee may be charged to file electronically.

Credit Card Payments

You can use your American Express® Card, Discover® Card, MasterCard® card, or Visa® card to pay the balance due shown on Form 940, Form 941, Form 943, Form 944, and Form 945. To pay by credit card, call toll-free or visit the website of either service provider listed below and follow the instructions. A convenience fee will be charged by the service provider based on the amount you are paying. Fees vary between the providers. You will be told what the fee is during the transaction and you will have the option to either continue or cancel the transaction. You can also find out what the fee will be by calling the provider's toll-free automated customer service number or by visiting the provider's website shown below. You may not use a credit card to pay taxes that are required to be deposited.

Forms in Spanish

You can provide Formulario W-4(SP), Certificado de Exención de la Retención del Empleado, in place of Form W-4, Employee's Withholding Allowance Certificate, to your Spanish-speaking employees. For more information, see Publication 17SP, El Impuesto Federal sobre los Ingresos (para Personas Físicas). You can also provide Formulario W-5(SP), Certificado del Pago por Adelantado del Crédito por Ingreso del Trabajo, in place of Form W-5, Earned Income Credit Advance Payment Certificate. For nonemployees, Formulario W-9(SP), Solicitud y Certificación del Número de Identificación del Contribuyente, may be used in place of Form W-9, Request for Taxpayer Identification Number and Certification.

Hiring New Employees

Eligibility for employment.
You must verify that each new employee is legally eligible to work in the United States. This will include completing the U.S. Citizenship and Immigration Services (USCIS) Form I-9, Employment Eligibility Verification. You can get the form from USCIS offices or by calling 1-800-870-3676. Contact the USCIS at 1-800-375-5283, or visit the USCIS website at www.uscis.gov for further information.
New hire reporting.
You are required to report any new employee to a designated state new hire registry. Many states accept a copy of Form W-4 with employer information added. Visit the Office of Child Support Enforcement website at www.acf.hhs.gov/programs/cse/newhire for more information.
Income tax withholding.
Ask each new employee to complete the 2009 Form W-4. See section 9.
Name and social security number.

Record each new employee's name and number from his or her social security card. Any employee without a social security card should apply for one. See section 4.

Paying Wages, Pensions, or Annuities

Correcting Form 941 or Form 944.
If you discover an error on a previously filed Form 941 or Form 944 after December 31, 2008, make the correction using new Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund, or Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund. For errors discovered before January 1, 2009, taxpayers make corrections to Forms 941 and 944 using Form 941c that is filed with Form 941 or Form 944, or with Form 843 to claim a refund or abatement. Forms 941-X and 944-X are stand-alone forms, meaning taxpayers can file them when an error is discovered, rather than wait until the end of the quarter or year to file Form 941c with Form 941 or 944. Forms 941-X and 944-X are now used by employers to claim refunds or abatements of employment taxes, rather than Form 843. See section 13 for more information.
Income tax withholding.
Withhold federal income tax from each wage payment or supplemental unemployment compensation plan benefit payment according to the employee's Form W-4 and the correct withholding rate. If you have nonresident alien employees, see in section 9. Withhold from periodic pension and annuity payments as if the recipient is married claiming three withholding allowances, unless he or she has provided Form W-4P, Withholding Certificate for Pension or Annuity Payments, either electing no withholding or giving a different number of allowances, marital status, or an additional amount to be withheld. Do not withhold on direct rollovers from qualified plans or governmental section 457(b) plans. See section 9 and Publication 15-A, Employer's Supplemental Tax Guide. Publication 15-A includes information about withholding on pensions and annuities.
Zero wage return.
If you have not filed a “final” Form 941 or Form 944, or are not a “seasonal” employer (see
lines 16 and 17 on Form 941), you must continue to file a Form 941 or Form 944 even for periods during which you paid no wages. IRS encourages you to file your “Zero Wage” Forms 941 or 944 electronically using IRS e-file at www.irs.gov. Click on the e-file link. Employer Responsibilities

Information Returns

You may be required to file information returns to report certain types of payments made during the year. For example, you must file Form 1099-MISC, Miscellaneous Income, to report payments of $600 or more to persons not treated as employees (for example, independent contractors) for services performed for your trade or business. For details about filing Forms 1099 and for information about required electronic filing, see the 2009 General Instructions for Forms 1099, 1098, 5498, and W-2G for general information and the separate, specific instructions for each information return that you file (for example, 2008 Instructions for Forms 1099-MISC). Do not use Forms 1099 to report wages and other compensation that you paid to employees; report these on Form W-2. See the Instructions for Forms W-2 and W-3 for details about filing Form W-2 and for information about required electronic filing. If you file 250 or more Forms 1099, you must file them electronically. If you file 250 or more Forms W-2, you must file them electronically. SSA will not accept Forms W-2 and W-3 filed on magnetic media.

After December 1, 2008, you cannot file
Forms 1099 using magnetic media.
Information reporting customer service site.
The IRS operates the Enterprise Computing Center-Martinsburg, a centralized customer service site, to answer questions about reporting on Forms W-2, W-3, 1099, and other information returns. If you have questions related to reporting on information returns, call 1-866-455-7438 (toll free) or 304-263-8700 (toll call). The center can also be reached by email at mccirp@irs.gov. Call 304-267-3367 if you are a TDD/TYY user.

Annual Employment Tax Filing for Small Employers

Certain small employers may have to file Form 944 rather than Form 941 to report their employment taxes. For more information, see the Instructions for Form 944.

Nonpayroll Income Tax Withholding

Nonpayroll federal income tax withholding must be reported on Form 945, Annual Return of Withheld Federal Income Tax. Form 945 is an annual tax return and the return for 2008 is due February 2, 2009. Separate deposits are required for payroll (Form 941 or Form 944) and nonpayroll (Form 945) withholding. Nonpayroll items include:

For details on depositing and reporting nonpayroll income tax withholding, see the Instructions for Form 945.

All income tax withholding reported on Forms 1099 or Form W-2G must also be reported on Form 945. All income tax withholding reported on Form W-2 must be reported on Form 941, Form 943, Form 944, or Schedule H (Form 1040).

Distributions from nonqualified pension plans and deferred compensation plans.
Because distributions to participants from some nonqualified pension plans and deferred compensation plans (including section 457(b) plans of tax-exempt organizations) are treated as wages and are reported on Form W-2, income tax withheld must be reported on Form 941 or Form 944, not on Form 945. However, distributions from such plans to a beneficiary or estate of a deceased employee are not wages and are reported on Forms 1099-R; income tax withheld must be reported on Form 945.
Backup withholding.
You generally must withhold 28% of certain taxable payments if the payee fails to furnish you with his or her correct taxpayer identification number (TIN). This withholding is referred to as “backup withholding.” Payments subject to backup withholding include interest, dividends, patronage dividends, rents, royalties, commissions, nonemployee compensation, and certain other payments that you make in the course of your trade or business. In addition, transactions by brokers and barter exchanges and certain payments made by fishing boat operators are subject to backup withholding. Backup withholding does not apply to wages, pensions, annuities, IRAs (including simplified employee pension (SEP) and SIMPLE retirement plans), section 404(k) distributions from an employee stock ownership plan (ESOP), medical savings accounts, health savings accounts, long-term-care benefits, or real estate transactions. You can use Form W-9 or Formulario W-9(SP) to request that payees furnish a TIN and to certify that the number furnished is correct. You can also use Form W-9 or Formulario W-9(SP) to get certifications from payees that they are not subject to backup withholding or that they are exempt from backup withholding. The Instructions for the Requester of Form W-9 (also available in Spanish) includes a list of types of payees who are exempt from backup withholding. For more information, see Publication 1281, Backup Withholding for Missing and Incorrect Name/TIN(s).

Recordkeeping

Keep all records of employment taxes for at least 4 years. These should be available for IRS review. Your records should include:

Change of Address

To notify the IRS of a new business mailing address or business location, file Form 8822, Change of Address. Do not mail Form 8822 with your employment tax return. For information on how to change your address for deposit coupons, see in section 11.

Private Delivery Services

You can use certain private delivery services designated by the IRS to mail tax returns and payments. The list includes only the following:

Your private delivery service can tell you how to get written proof of the mailing date.

Private delivery services cannot deliver items to P.O. boxes. You must use the U.S. Postal Service to mail any item to an IRS P.O. box address.

Telephone Help

Additional employment tax information.
Visit the IRS website at www.irs.gov/businesses and click on the Employment Taxes link.
Tax questions.

You can call the IRS Business and Specialty Tax Line with your employment tax questions at 1-800-829-4933.

Help for people with disabilities.

Telephone help is available using TTY/TDD equipment. You may call 1-800-829-4059 with any tax question or to order forms and publications. You may also use this number for assistance with unresolved tax problems.

Recorded tax information (TeleTax).
The IRS TeleTax service provides recorded tax information on topics that answer many individual and business federal tax questions. You can listen to up to three topics on each call that you make. Touch-Tone service is available 24 hours a day, 7 days a week. TeleTax topics are also available on the IRS website at www.irs.gov/taxtopics. A list of employment tax topics is provided below. Select, by number, the topic you want to hear and call 1-800-829-4477. For the directory of all topics, select
Topic 123.
Teletax Topics
Topic
No.
Subject
(These topics are available in Spanish)
752Form W-2—Where, When, and How to File
(Dónde, Cuándo y Cómo Presentar La Formulario W-2)
753Form W-4—Employee's Withholding Allowance Certificate
(Formulario W-4—Certificado de Deducción en la Retención del Empleado)
754Form W-5—Advance Earned Income Credit
(Formulario W-5—Pago Anticipado del Crédito por Ingreso del Trabajo)
755Employer Identification Number (EIN)—How to Apply
(Como Solicitar Un Número de Identificación Patronal (EIN))
756Employment Taxes for Household Employees
(Impuestos Patronales por Empleados Domésticos)
757Form 941 and Form 944—Deposit Requirements
(Formulario 941 and Formulario 944—Requisitos de Depósito)
758Form 941—Employer's QUARTERLY Federal Tax Return and Form 944—Employer's ANNUAL Federal Tax Return
(Formulario 941—Declaración Trimestral del Impuesto Federal del Empleador) (Formulario 944—Declaración Anual del Impuesto Federal del Empleador)
759Form 940—Deposit Requirements
(Formulario 940—Requisitos de Depósito)
760Form 940—Employer's Annual Federal Unemployment (FUTA) Tax Return
(Formulario 940—Declaración Anual del Empleador del Impuesto Federal para el Desempleo)
761Tips—Withholding and Reporting
(Propinas—Declaración y Retención)
762Independent Contractor vs. Employee
(Contratista Independiente vs. Empleado)

Ordering Employer Tax Products

You can order employer tax products and information returns online at www.irs.gov/businesses. To order 2008 and 2009 forms, select “Online Ordering for Information Returns and Employer Returns.” You may also order employer tax products and information returns by calling 1-800-829-3676.

Instead of ordering paper Forms W-2 and W-3, consider filing them electronically using the Social Security Administration's (SSA) free e-file service. Visit SSA's Employer W-2 Filing Instructions & Information website at www.socialsecurity.gov/employer, select “Electronically File Your W-2s,” and provide registration information. You will be able to create and file “fill-in” versions of Forms W-2 with SSA and can print out completed copies of Forms W-2 for filing with state and local governments, for distribution to your employees, and for your records. Form W-3 will be created for you based on your Forms W-2.

Contacting Your Taxpayer Advocate

The Taxpayer Advocate Service (TAS) is an independent organization within the IRS whose employees assist taxpayers who are experiencing economic harm, who are seeking help in resolving tax problems that have not been resolved through normal channels, or who believe that an IRS system or procedure is not working as it should.

You can contact TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059 to see if you are eligible for assistance. You can also call or write to your local taxpayer advocate, whose phone number and address are listed in your local telephone directory and in Publication 1546, Taxpayer Advocate Service – Your Voice at the IRS. You can file Form 911, Request for Taxpayer Advocate Service Assistance (And Application for Taxpayer Assistance Order), or ask an IRS employee to complete it on your behalf. For more information, go to www.irs.gov/advocate.

Filing Addresses

Generally, your filing address for Forms 940, 941, 943, 944, and 945 depends on the location of your residence or principal place of business and whether or not you included a payment with your return. There are separate filing addresses for these returns if you are a tax-exempt organization or government entity. If you are located in the United States and do not include a payment with your return, you should file at either the Cincinnati or Ogden Service Centers. File Form CT-1 (for railroad retirement taxes) at the Cincinnati Service Center. See the separate instructions for Form 940, 941, 943, 944, 945, or CT-1 for the filing addresses.

Photographs of Missing Children

The Internal Revenue Service is a proud partner with the National Center for Missing and Exploited Children. Photographs of missing children selected by the Center may appear in this publication on pages that would otherwise be blank. You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child.

Introduction

This publication explains your tax responsibilities as an employer. It explains the requirements for withholding, depositing, reporting, paying, and correcting employment taxes. It explains the forms that you must give to your employees, those that your employees must give to you, and those that you must send to the IRS and SSA. This guide also has tax tables that you need to figure the taxes to withhold from each employee for 2009. References to “income tax” in this guide apply only to “federal” income tax. Contact your state or local tax department to determine if their rules are different.

Additional employment tax information is available in Publication 15-A, Employer's Supplemental Tax Guide. Publication 15-A includes specialized information supplementing the basic employment tax information provided in this publication. Publication 15-B, Employer's Tax Guide to Fringe Benefits, contains information about the employment tax treatment and valuation of various types of noncash compensation.

Most employers must withhold (except FUTA), deposit, report, and pay the following employment taxes.

There are exceptions to these requirements. See section 15, Special Rules for Various Types of Services and Payments. Railroad retirement taxes are explained in the Instructions for Form CT-1.

Employer's liability.

Employers are responsible to ensure that tax returns are filed and deposits and payments are made, even if the employer contracts with a third-party. The employer remains liable if the third party fails to perform a required action.

Federal Government employers.

The information in this guide applies to federal agencies except for the rules requiring deposit of federal taxes only at Federal Reserve banks or through the FedTax option of the Government On-Line Accounting Link Systems (GOALS). See the Treasury Financial Manual (I TFM 3-4000) for more information.

State and local government employers.
Payments to employees for services in the employ of state and local government employers are generally subject to federal income tax withholding but not federal unemployment (FUTA) tax. Most elected and appointed public officials of state or local governments are employees under common law rules. See chapter 3 of Publication 963, Federal-State Reference Guide. In addition, wages, with certain exceptions, are subject to social security and Medicare taxes. See section 15 of this guide for more information on the exceptions. If an election worker is employed in another capacity with the same government entity, see Revenue Ruling 2000-6 on page 512 of Internal Revenue Bulletin 2000-6 at www.irs.gov/pub/irs-irbs/irb00-06.pdf. You can get information on reporting and social security coverage from your local IRS office. If you have any questions about coverage under a section 218 (Social Security Act) agreement, contact the appropriate state official. To find your State Social Security Administrator, visit the National Conference of State Social Security Administrators website at www.ncsssa.org.
Disregarded entities and qualified subchapter S subsidiaries.

The IRS has published final regulations section 301.7701-2(c)(2)(iv) under which QSubs and eligible single-owner disregarded entities are treated as separate entities for employment tax purposes. Under these regulations eligible single-member entities that have not elected to be taxed as corporations must report and pay employment taxes on wages paid to their employees after December 31, 2008, using the entities own name and EIN. The disregarded entity will be responsible for its own employment tax obligations on wages paid after December 31, 2008. For wages paid before January 1, 2009, see Publication 15 (Circular E), For Use in 2008.

1. Employer Identification Number (EIN)

If you are required to report employment taxes or give tax statements to employees or annuitants, you need an employer identification number (EIN).

The EIN is a 9-digit number that the IRS issues. The digits are arranged as follows: 00-0000000. It is used to identify the tax accounts of employers and certain others who have no employees. Use your EIN on all of the items that you send to the IRS and SSA. For more information, get Publication 1635, Understanding Your EIN.

If you do not have an EIN, you may apply for one online. Go to the IRS website at www.irs.gov and click on the Online EIN Application link. You may also apply for an EIN by calling 1-800-829-4933, or you can fax or mail Form SS-4 to the IRS. Do not use a social security number (SSN) in place of an EIN.

You should have only one EIN. If you have more than one and are not sure which one to use, call 1-800-829-4933 (TTY/TDD users can call 1-800-829-4059). Give the numbers that you have, the name and address to which each was assigned, and the address of your main place of business. The IRS will tell you which number to use.

If you took over another employer's business (see Successor employer. in section 9), do not use that employer's EIN. If you have applied for an EIN but do not have your EIN by the time a return is due, write “Applied For” and the date that you applied for it in the space shown for the number. See in section 11 if you must make a tax deposit and you do not have an EIN.

2. Who Are Employees?

Generally, employees are defined either under common law or under statutes for certain situations. See Pub. 15-A for details on statutory employees and nonemployees.

Employee status under common law.

Generally, a worker who performs services for you is your employee if you have the right to control what will be done and how it will be done. This is so even when you give the employee freedom of action. What matters is that you have the right to control the details of how the services are performed. See Publication 15-A for more information on how to determine whether an individual providing services is an independent contractor or an employee. Generally, people in business for themselves are not employees. For example, doctors, lawyers, veterinarians, construction contractors, and others in an independent trade in which they offer their services to the public are usually not employees. However, if the business is incorporated, corporate officers who work in the business are employees. If an employer-employee relationship exists, it does not matter what it is called. The employee may be called an agent or independent contractor. It also does not matter how payments are measured or paid, what they are called, or if the employee works full or part time.

Statutory employees.

If someone who works for you is not an employee under the common law rules discussed above, do not withhold federal income tax from his or her pay, unless backup withholding applies. Although the following persons may not be common law employees, they may be considered employees by statute for social security, Medicare, and FUTA tax purposes under certain conditions.

Statutory nonemployees.

Direct sellers, qualified real estate agents, and certain companion sitters are, by law, considered nonemployees. They are generally treated as self-employed for all federal tax purposes, including income and employment taxes.

Treating employees as nonemployees.
You will generally be liable for social security and Medicare taxes and withheld income tax if you do not deduct and withhold these taxes because you treated an employee as a nonemployee. You may be able to calculate your liability using special rates for the employee share of social security and Medicare taxes and the federal income tax withholding. The applicable rates depend on whether you filed required Forms 1099. You cannot recover the employee share of social security, or Medicare tax, or income tax withholding from the employee. You are liable for the income tax withholding regardless of whether the employee paid income tax on the wages. You continue to owe the full employer share of social security and Medicare taxes. See Internal Revenue Code section 3509 for details. Also see the Instructions for Form 941-X. Section 3509 rates are not available if you intentionally disregard the requirement to withhold taxes from the employee or if you withheld income taxes but not social security or Medicare taxes. Section 3509 is not available for reclassifying statutory employees. See Statutory employees above. If the employer issued required information returns, the section 3509 rates are: If the employer did not issue required information returns, the section 3509 rates are:
Relief provisions.
If you have a reasonable basis for not treating a worker as an employee, you may be relieved from having to pay employment taxes for that worker. To get this relief, you must file all required federal tax returns, including information returns, on a basis consistent with your treatment of the worker. You (or your predecessor) must not have treated any worker holding a substantially similar position as an employee for any periods beginning after 1977. See Publication 1976, Do You Qualify for Relief Under Section 530?
IRS help.
If you want the IRS to determine whether a worker is an employee, file Form SS-8, Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding.

3. Family Employees

Child employed by parents.
Payments for the services of a child under age 18 who works for his or her parent in a trade or business are not subject to social security and Medicare taxes if the trade or business is a sole proprietorship or a partnership in which each partner is a parent of the child. If these payments are for work other than in a trade or business, such as domestic work in the parent's private home, they are not subject to social security and Medicare taxes until the child reaches age 21. However, see later. Payments for the services of a child under age 21 who works for his or her parent, whether or not in a trade or business, are not subject to federal unemployment (FUTA) tax. Although not subject to FUTA tax, the wages of a child may be subject to income tax withholding.
One spouse employed by another.

The wages for the services of an individual who works for his or her spouse in a trade or business are subject to income tax withholding and social security and Medicare taxes, but not to FUTA tax. However, the payments for services of one spouse employed by another in other than a trade or business, such as domestic service in a private home, are not subject to social security, Medicare, and FUTA taxes.

Covered services of a child or spouse.

The wages for the services of a child or spouse are subject to income tax withholding as well as social security, Medicare, and FUTA taxes if he or she works for:

Parent employed by child.

The payments for the services of a parent employed by his or her child in a trade or business are subject to income tax withholding and social security and Medicare taxes. Social security and Medicare taxes do not apply to payments made to a parent for services not in a trade or business, but they apply to domestic services if:

Payments made to a parent employed by his or her child are not subject to FUTA tax, regardless of the type of services provided.

4. Employee's Social Security Number (SSN)

You are required to get each employee's name and SSN and to enter them on Form W-2. This requirement also applies to resident and nonresident alien employees. You should ask your employee to show you his or her social security card. The employee may show the card if it is available. You may, but are not required to, photocopy the social security card if the employee provides it. If you do not provide the correct employee name and SSN on Form W-2, you may owe a penalty unless you have reasonable cause. See Publication 1586, Reasonable Cause Regulations and Requirements for Missing and Incorrect Name/TINs, for information on the requirement to solicit the employee's SSN.

Applying for a social security card.
Any employee who is legally eligible to work in the United States and does not have a social security card can get one by completing Form SS-5, Application for a Social Security Card, and submitting the necessary documentation. You can get this form at SSA offices, by calling 1-800-772-1213, or from the SSA website at www.socialsecurity.gov/online/ss-5.html. The employee must complete and sign Form SS-5; it cannot be filed by the employer.
Applying for a social security number.
If you file Form W-2 on paper and your employee applied for an SSN but does not have one when you must file Form W-2, enter “Applied For” on the form. If you are filing electronically, enter all zeros (000-00-000) in the social security number field. When the employee receives the SSN, file Copy A of Form W-2c, Corrected Wage and Tax Statement, with the SSA to show the employee's SSN. Furnish copies B, C, and 2 of Form W-2c to the employee. Up to five Forms W-2c for each Form W-3c may now be filed per session over the Internet, with no limit on the number of sessions. For more information, visit the SSA's Employer W-2 Filing Instructions & Information webpage at www.socialsecurity.gov/employer. Advise your employee to correct the SSN on his or her original Form W-2.
Correctly record the employee's name and SSN.
Record the name and number of each employee as they are shown on the employee's social security card. If the employee's name is not correct as shown on the card (for example, because of marriage or divorce), the employee should request a corrected card from the SSA. Continue to report the employee's wages under the old name until the employee shows you an updated social security card with the new name.

If the Social Security Administration issues the employee a replacement card after a name change, or a new card with a different social security number after a change in alien work status, file a Form W-2c to correct the name/SSN reported for the most recently filed Form W-2. It is not necessary to correct other years if the previous name and number were used for years before the most recent
Form W-2.

IRS individual taxpayer identification numbers (ITINs) for aliens.

Do not accept an ITIN in place of an SSN for employee identification or for work. An ITIN is only available to resident and nonresident aliens who are not eligible for U.S. employment and need identification for other tax purposes. You can identify an ITIN because it is a 9-digit number, beginning with the number “9” with either a “7” or “8” as the fourth digit and is formatted like an SSN (for example, 9NN-7N-NNNN). An individual with an ITIN who later becomes eligible to work in the United States must obtain an SSN.

Verification of social security numbers.

The SSA offers employers and authorized reporting agents three methods for verifying employee SSNs.

Some verification methods require registration. For more information, call 1-800-772-6270.

5. Wages and Other Compensation

Wages subject to federal employment taxes generally include all pay that you give to an employee for services performed. The pay may be in cash or in other forms. It includes salaries, vacation allowances, bonuses, commissions, and fringe benefits. It does not matter how you measure or make the payments. Amounts an employer pays as a bonus for signing or ratifying a contract in connection with the establishment of an employer-employee relationship and an amount paid to an employee for cancellation of an employment contract and relinquishment of contract rights are wages subject to social security, Medicare, and federal unemployment taxes and income tax withholding. Also, compensation paid to a former employee for services performed while still employed is wages subject to employment taxes.

More information.

See section 6 for a discussion of tips and section 7 for a discussion of supplemental wages. Also, see section 15 for exceptions to the general rules for wages. Publication 15-A provides additional information on wages, including nonqualified deferred compensation, and other compensation. Publication 15-B provides information on other forms of compensation, including:

Employee business expense reimbursements.

A reimbursement or allowance arrangement is a system by which you pay the advances, reimbursements, and charges for your employees' substantiated business expenses. How you report a reimbursement or allowance amount depends on whether you have an accountable or a nonaccountable plan. If a single payment includes both wages and an expense reimbursement, you must specify the amount of the reimbursement. These rules apply to all ordinary and necessary employee business expenses that would otherwise qualify for a deduction by the employee.

Accountable plan.

To be an accountable plan, your reimbursement or allowance arrangement must require your employees to meet all three of the following rules.

  1. They must have paid or incurred deductible expenses while performing services as your employees. A reimbursement or advance may not be paid instead of a wage payment.
  2. They must adequately account to you for these expenses within a reasonable period of time.
  3. They must return any amounts in excess of expenses within a reasonable period of time.

Amounts paid under an accountable plan are not wages and are not subject to the withholding and payment of income, social security, Medicare, and federal unemployment (FUTA) taxes. If the expenses covered by this arrangement are not substantiated (or amounts in excess of substantiated expenses are not returned within a reasonable period of time), the amount paid under the arrangement in excess of the substantiated expenses is treated as paid under a nonaccountable plan. This amount is subject to the withholding and payment of income, social security, Medicare, and FUTA taxes for the first payroll period following the end of the reasonable period of time. A reasonable period of time depends on the facts and circumstances. Generally, it is considered reasonable if your employees receive their advance within 30 days of the time that they incur the expenses, adequately account for the expenses within 60 days after the expenses were paid or incurred, and return any amounts in excess of expenses within 120 days after the expenses were paid or incurred. Also, it is considered reasonable if you give your employees a periodic statement (at least quarterly) that asks them to either return or adequately account for outstanding amounts and they do so within 120 days.

Nonaccountable plan.

Payments to your employee for travel and other necessary expenses of your business under a nonaccountable plan are wages and are treated as supplemental wages and subject to the withholding and payment of income, social security, Medicare, and FUTA taxes. Your payments are treated as paid under a nonaccountable plan if:

See section 7 for more information on supplemental wages.

Per diem or other fixed allowance.
You may reimburse your employees by travel days, miles, or some other fixed allowance under the applicable revenue procedure. In these cases, your employee is considered to have accounted to you if your reimbursement does not exceed rates established by the Federal Government. The 2008 standard mileage rate for auto expenses was 50.5 cents per mile from January 1– June 30 and 58.5 cents per mile from July 1– December 31. The rate for 2009 is 55 cents per mile. The government per diem rates for meals and lodging in the continental United States are listed in Publication 1542, Per Diem Rates. Other than the amount of these expenses, your employees' business expenses must be substantiated (for example, the business purpose of the travel or the number of business miles driven). If the per diem or allowance paid exceeds the amounts specified, you must report the excess amount as wages. This excess amount is subject to income tax withholding and payment of social security, Medicare, and FUTA taxes. Show the amount equal to the specified amount (for example, the nontaxable portion) in box 12 of Form W-2 using code L.
Wages not paid in money.

If in the course of your trade or business you pay your employees in a medium that is neither cash nor a readily negotiable instrument, such as a check, you are said to pay them “in kind.” Payments in kind may be in the form of goods, lodging, food, clothing, or services. Generally, the fair market value of such payments at the time that they are provided is subject to federal income tax withholding and social security, Medicare, and FUTA taxes. However, noncash payments for household work, agricultural labor, and service not in the employer's trade or business are exempt from social security, Medicare, and FUTA taxes. Withhold income tax on these payments only if you and the employee agree to do so. Nonetheless, noncash payments for agricultural labor, such as commodity wages, are treated as cash payments subject to employment taxes if the substance of the transaction is a cash payment.

Moving expenses.
Reimbursed and employer-paid qualified moving expenses (those that would otherwise be deductible by the employee) paid under an accountable plan are not includible in an employee's income unless you have knowledge that the employee deducted the expenses in a prior year. Reimbursed and employer-paid nonqualified moving expenses are includible in income and are subject to employment taxes and income tax withholding. For more information on moving expenses, see Publication 521, Moving Expenses.
Meals and lodging.

The value of meals is not taxable income and is not subject to income tax withholding and social security, Medicare, and FUTA taxes if the meals are furnished for the employer's convenience and on the employer's premises. The value of lodging is not subject to income tax withholding and social security, Medicare, and FUTA taxes if the lodging is furnished for the employer's convenience, on the employer's premises, and as a condition of employment. “For the convenience of the employer” means that you have a substantial business reason for providing the meals and lodging other than to provide additional compensation to the employee. For example, meals that you provide at the place of work so that an employee is available for emergencies during his or her lunch period are generally considered to be for your convenience. However, whether meals or lodging are provided for the convenience of the employer depends on all of the facts and circumstances. A written statement that the meals or lodging are for your convenience is not sufficient.

50% test.

If over 50% of the employees who are provided meals on an employer's business premises receive these meals for the convenience of the employer, all meals provided on the premises are treated as furnished for the convenience of the employer. If this 50% test is met, the value of the meals is excludable from income for all employees and is not subject to federal income tax withholding or employment taxes. For more information, see Publication 15-B.

Health insurance plans.

If you pay the cost of an accident or health insurance plan for your employees, including an employee's spouse and dependents, your payments are not wages and are not subject to social security, Medicare, and FUTA taxes, or federal income tax withholding. Generally, this exclusion also applies to qualified long-term care insurance contracts. However, for income tax withholding, the value of health insurance benefits must be included in the wages of S corporation employees who own more than 2% of the S corporation (2% shareholders). For social security, Medicare, and FUTA taxes, the health insurance benefits are excluded from the wages only for employees and their dependents or for a class or classes of employees and their dependents. See Announcement 92-16 for more information. You can find Announcement 92-16 on page 53 of Internal Revenue Bulletin 1992-5.

Health Savings Accounts and medical savings accounts.
Your contributions to an employee's Health Savings Account (HSA) or medical savings account (Archer MSA) are not subject to social security, Medicare, or FUTA taxes, or federal income tax withholding if it is reasonable to believe at the time of payment of the contributions that they will be excludable from the income of the employee. To the extent that it is not reasonable to believe that they will be excludable, your contributions are subject to these taxes. Employee contributions to their HSAs or MSAs through a payroll deduction plan must be included in wages and are subject to social security, Medicare, and FUTA taxes and income tax withholding. However, HSA contributions made under a salary reduction arrangement in a section 125 cafeteria plan are not wages and are not subject to employment taxes or withholding. For more information, see the Instructions for Form 8889.
Medical care reimbursements.

Generally, medical care reimbursements paid for an employee under an employer's self-insured medical reimbursement plan are not wages and are not subject to social security, Medicare, and FUTA taxes, or income tax withholding. See Publication 15-B for an exception for highly compensated employees.

Differential wage payments.
Differential wage payments are any payments made by an employer to an individual for a period during which the individual is performing service in the uniformed services while on active duty for a period of more than 30 days and represent all or a portion of the wages the individual would have received from the employer if the individual were performing services for the employer. Differential wage payments are wages for income tax withholding, but are not subject to social security, Medicare, or FUTA taxes. Employers should report differential wage payments on Form W-2 in box 1. For more information about the tax treatment of differential wage payments, visit the IRS website at www.irs.gov and search for “Employers with Employees in a Combat Zone.”
Fringe benefits.
You generally must include fringe benefits in an employee's gross income (but see next). The benefits are subject to income tax withholding and employment taxes. Fringe benefits include cars that you provide, flights on aircraft that you provide, free or discounted commercial flights, vacations, discounts on property or services, memberships in country clubs or other social clubs, and tickets to entertainment or sporting events. In general, the amount that you must include is the amount by which the fair market value of the benefits is more than the sum of what the employee paid for it plus any amount that the law excludes. There are other special rules that you and your employees may use to value certain fringe benefits. See Publication 15-B for more information.
Nontaxable fringe benefits.

Some fringe benefits are not taxable (or are minimally taxable) if certain conditions are met. See Publication 15-B for details. Examples include:

  1. Services provided to your employees at no additional cost to you,
  2. Qualified employee discounts,
  3. Working condition fringes that are property or services that the employee could deduct as a business expense if he or she had paid for it. Examples include a company car for business use and subscriptions to business magazines,
  4. Certain minimal value fringes (including an occasional cab ride when an employee must work overtime, local transportation benefits provided because of unsafe conditions and unusual circumstances, and meals that you provide at eating places that you run for your employees if the meals are not furnished at below cost),
  5. Qualified transportation fringes subject to specified conditions and dollar limitations (including transportation in a commuter highway vehicle, any transit pass, and qualified parking),
  6. Qualified moving expense reimbursement. See on page 11 for details,
  7. The use of on-premises athletic facilities, if substantially all of the use is by employees, their spouses, and their dependent children, and
  8. Qualified tuition reduction that an educational organization provides to its employees for education. For more information, see Publication 970, Tax Benefits for Education.
However, do not exclude the following fringe benefits from the income of highly compensated employees unless the benefit is available to other employees on a nondiscriminatory basis.
For more information, including the definition of a highly compensated employee, see Publication 15-B.
When fringe benefits are treated as paid.

You may choose to treat certain noncash fringe benefits as paid by the pay period, by the quarter, or on any other basis that you choose as long as you treat the benefits as paid at least once a year. You do not have to make a formal choice of payment dates or notify the IRS of the dates that you choose. You do not have to make this choice for all employees. You may change methods as often as you like, as long as you treat all benefits provided in a calendar year as paid by December 31 of the calendar year. See Publication 15-B for more information, including a discussion of the special accounting rule for fringe benefits provided during November and December.

Valuation of fringe benefits.

Generally, you must determine the value of fringe benefits no later than January 31 of the next year. Before January 31, you may reasonably estimate the value of the fringe benefits for purposes of withholding and depositing on time.

Withholding on fringe benefits.

You may add the value of fringe benefits to regular wages for a payroll period and figure withholding taxes on the total, or you may withhold federal income tax on the value of the fringe benefits at the flat 25% supplemental wage rate. However, see Withholding on supplemental wages when an employee receives more than $1,000,000 of supplemental wages during the calendar year in section 7. You may choose not to withhold income tax on the value of an employee's personal use of a vehicle that you provide. You must, however, withhold social security and Medicare taxes on the use of the vehicle. See Publication 15-B for more information on this election.

Depositing taxes on fringe benefits.
Once you choose payment dates for fringe benefits (discussed above), you must deposit taxes in the same deposit period that you treat the fringe benefits as paid. To avoid a penalty, deposit the taxes following the general deposit rules for that deposit period. If you determine by January 31 that you overestimated the value of a fringe benefit at the time you withheld and deposited for it, you may claim a refund for the overpayment or have it applied to your next employment tax return. See above. If you underestimated the value and deposited too little, you may be subject to a failure-to-deposit penalty. See section 11 for information on deposit penalties. If you deposited the required amount of taxes but withheld a lesser amount from the employee, you can recover from the employee the social security, Medicare, or income taxes that you deposited on his or her behalf, and included in the employee's Form W-2. However, you must recover the income taxes before April 1 of the following year.
Sick pay.

In general, sick pay is any amount that you pay under a plan to an employee who is unable to work because of sickness or injury. These amounts are sometimes paid by a third party, such as an insurance company or an employees' trust. In either case, these payments are subject to social security, Medicare, and FUTA taxes. Sick pay becomes exempt from these taxes after the end of 6 calendar months after the calendar month that the employee last worked for the employer. The payments are always subject to federal income tax. See Publication 15-A for more information.

6. Tips

Tips that your employee receives from customers are generally subject to withholding. Your employee must report cash tips to you by the 10th of the month after the month that the tips are received. The report should include tips that you paid over to the employee for charge customers and tips that the employee received directly from customers. No report is required for months when tips are less than $20. Your employee reports the tips on Form 4070, Employee's Report of Tips to Employer, or on a similar statement. The statement must be signed by the employee and must show the following:

Both Forms 4070 and 4070-A, Employee's Daily Record of Tips, are included in Publication 1244, Employee's Daily Record of Tips and Report to Employer.

You are permitted to establish a system for electronic tip reporting by employees. See Regulations section 31.6053-1(d).
Collecting taxes on tips.
You must collect income tax, employee social security tax, and employee Medicare tax on the employee's tips. If an employee reports to you in writing $20 or more of tips in a month, the tips are also subject to FUTA tax. You can collect these taxes from the employee's wages or from other funds that he or she makes available. See in section 7 for more information. Stop collecting the employee social security tax when his or her wages and tips for tax year 2009 reach $106,800; collect the income and employee Medicare taxes for the whole year on all wages and tips. You are responsible for the employer social security tax on wages and tips until the wages (including tips) reach the limit. You are responsible for the employer Medicare tax for the whole year on all wages and tips. File Form 941 or Form 944 to report withholding and employment taxes on tips.
Ordering rule.

If, by the 10th of the month after the month for which you received an employee's report on tips, you do not have enough employee funds available to deduct the employee tax, you no longer have to collect it. If there are not enough funds available, withhold taxes in the following order.

  1. Withhold on regular wages and other compensation.
  2. Withhold social security and Medicare taxes on tips.
  3. Withhold income tax on tips.
Reporting tips.
Report tips and any uncollected social security and Medicare taxes on Form W-2 and on lines 5b and 5c of Form 941 (lines 4b and 4c of Form 944). Report an adjustment on line 7c of Form 941 (line 6a of the 2008 Form 944, line 6 of the 2009 Form 944) for the uncollected social security and Medicare taxes. Enter the amount of uncollected social security and Medicare taxes in box 12 of Form W-2 with codes A and B. See section 13 and the Instructions for Forms W-2 and W-3.
Allocated tips.
If you operate a large food or beverage establishment, you must report allocated tips under certain circumstances. However, do not withhold income, social security, or Medicare taxes on allocated tips. A large food or beverage establishment is one that provides food or beverages for consumption on the premises, where tipping is customary, and where there were normally more than 10 employees on a typical business day during the preceding year. The tips may be allocated by one of three methods—hours worked, gross receipts, or good faith agreement. For information about these allocation methods, including the requirement to file Forms 8027 on magnetic media or electronically if 250 or more forms are filed, see the Instructions for Form 8027.
Tip Rate Determination and Education Program.
Employers may participate in the Tip Rate Determination and Education Program. The program primarily consists of two voluntary agreements developed to improve tip income reporting by helping taxpayers to understand and meet their tip reporting responsibilities. The two agreements are the Tip Rate Determination Agreement (TRDA) and the Tip Reporting Alternative Commitment (TRAC). Additionally, the IRS is offering an expanded tip reporting and education program for food and beverage industry employers called the Attributed Tip Income Program (ATIP). ATIP has simple enrollment requirements and procedures. To find out more about the program, or to identify the IRS Tip Coordinator for your state, call the IRS at 1-800-829-4933. To get more information about TRDA, TRAC, or ATIP agreements, access the IRS website at www.irs.gov and search for Market Segment Understanding (MSU) agreements.

7. Supplemental Wages

Supplemental wages are compensation paid in addition to an employee's regular wages. They include, but are not limited to, bonuses, commissions, overtime pay, payments for accumulated sick leave, severance pay, awards, prizes, back pay, retroactive pay increases, and payments for nondeductible moving expenses. Other payments subject to the supplemental wage rules include taxable fringe benefits and expense allowances paid under a nonaccountable plan. How you withhold on supplemental wages depends on whether the supplemental payment is identified as a separate payment from regular wages. See Regulations section 31.3402(g)-1 for additional guidance for wages paid after January 1, 2007. Also see Revenue Ruling 2008-29. You can find Revenue Ruling 2008-29 on page 1149 of Internal Revenue Bulletin 2008-24 at www.irs.gov/pub/irs-irbs/irb08-24.pdf.

Withholding on supplemental wages when an employee receives more than $1,000,000 of supplemental wages from you during the calendar year.
Special rules apply to the extent that supplemental wages paid to any one employee during the calendar year exceed $1,000,000. If a supplemental wage payment, together with other supplemental wage payments made to the employee during the calendar year, exceeds $1,000,000, the excess is subject to withholding at 35 percent (or the highest rate of income tax for the year). Withhold using the 35% rate without regard to the employee's Form W-4. In determining supplemental wages paid to the employee during the year, include payments from all businesses under common control. For more information, see Treasury Decision 9276. You can find Treasury Decision 9276 on page 423 of Internal Revenue Bulletin 2006-37 at www.irs.gov/pub/irs-irbs/irb06-37.pdf.
Withholding on supplemental wage payments to an employee who does not receive $1,000,000 of supplemental wages during the calendar year.

If the supplemental wages paid to the employee during the calendar year are less than or equal to $1,000,000, the following rules apply in determining the amount of income tax to be withheld.

Supplemental wages combined with regular wages.

If you pay supplemental wages with regular wages but do not specify the amount of each, withhold federal income tax as if the total were a single payment for a regular payroll period.

Supplemental wages identified separately from regular wages.

If you pay supplemental wages separately (or combine them in a single payment and specify the amount of each), the federal income tax withholding method depends partly on whether you withhold income tax from your employee's regular wages.

  1. If you withheld income tax from an employee's regular wages in the current or immediately preceding calendar year, you can use one of the following methods for the supplemental wages.
    1. Withhold a flat 25% (no other percentage allowed).
    2. Add the supplemental wages to the concurrently paid regular wages, or, if there are no concurrently paid regular wages, to the most recent payment of regular wages this year. Then figure the income tax withholding as if the total was a single payment. Subtract the tax already withheld from the regular wages. Withhold the remaining tax from the supplemental wages. If there are no concurrently paid regular wages but there were other payments of supplemental wages (after the last payment of regular wages but before the current payment of supplemental wages), aggregate all the payments, calculate the tax on the total, subtract the tax already withheld from the regular wages and the previous supplemental wages, and withhold the remaining tax.
  2. If you did not withhold income tax from the employee's regular wages in the current or immediately preceding calendar year, use method 1-b above. This would occur, for example, when the value of the employee's withholding allowances claimed on Form W-4 is more than the wages.

Regardless of the method that you use to withhold income tax on supplemental wages, they are subject to social security, Medicare, and FUTA taxes.

Example —

You pay John Peters a base salary on the 1st of each month. He is single and claims one withholding allowance. In January of 2009, he is paid $1,000. Using the wage bracket tables, you withhold $50 from this amount. In February 2009, he receives salary of $1,000 plus a commission of $2,000, which you include with regular wages. You figure the withholding based on the total of $3,000. The correct withholding from the tables is $342.

Example —

You pay Sharon Warren a base salary on the 1st of each month. She is single and claims one allowance. Her May 1, 2009, pay is $2,000. Using the wage bracket tables, you withhold $192. On May 14, 2009, she receives a bonus of $2,000. Electing to use supplemental payment method 1-b, you:

  1. Add the bonus amount to the amount of wages from the most recent pay date ($2,000 + $2,000 = $4,000).
  2. Determine the amount of withholding on the combined $4,000 amount to be $569 using the wage bracket tables.
  3. Subtract the amount withheld from wages on the most recent pay date from the combined withholding amount ($569 – $192 = $377).
  4. Withhold $377 from the bonus payment.
Example —

The facts are the same as in Example 2, except that you elect to use the flat rate method of withholding on the bonus. You withhold 25% of $2,000, or $500, from Sharon's bonus payment.

Example —

The facts are the same as in Example 2, except that you elect to pay Sharon a second bonus of $1,000 on May 28. Using supplemental payment method 1-b, you:

  1. Add the bonus amount to the amount of wages from the most recent pay date ($2,000 + $2,000 + $1,000 = $5,000).
  2. Determine the amount of withholding on the combined $5,000 amount to be $819 using the wage bracket tables.
  3. Subtract the amount withheld from wages on the most recent pay date and from the first bonus payment from the combined withholding amount ($819 – $569 = $250).
  4. Withhold $250 from the second bonus payment.
Tips treated as supplemental wages.

Withhold income tax on tips from wages or from other funds that the employee makes available. If an employee receives regular wages and reports tips, figure income tax withholding as if the tips were supplemental wages. If you have not withheld income tax from the regular wages, add the tips to the regular wages. Then withhold income tax on the total. If you withheld income tax from the regular wages, you can withhold on the tips by method 1-a or 1-b above.

Vacation pay.

Vacation pay is subject to withholding as if it were a regular wage payment. When vacation pay is in addition to regular wages for the vacation period, treat it as a supplemental wage payment. If the vacation pay is for a time longer than your usual payroll period, spread it over the pay periods for which you pay it.

8. Payroll Period

Your payroll period is a period of service for which you usually pay wages. When you have a regular payroll period, withhold income tax for that time period even if your employee does not work the full period.

No regular payroll period.

When you do not have a regular payroll period, withhold the tax as if you paid wages for a daily or miscellaneous payroll period. Figure the number of days (including Sundays and holidays) in the period covered by the wage payment. If the wages are unrelated to a specific length of time (for example, commissions paid on completion of a sale), count back the number of days from the payment period to the latest of:

Employee paid for period less than 1 week.

When you pay an employee for a period of less than one week, and the employee signs a statement under penalties of perjury indicating that he or she is not working for any other employer during the same week for wages subject to withholding, figure withholding based on a weekly payroll period. If the employee later begins to work for another employer for wages subject to withholding, the employee must notify you within 10 days. You then figure withholding based on the daily or miscellaneous period.

9. Withholding From Employees' Wages

Income Tax Withholding

Using Form W-4 to figure withholding.
To know how much federal income tax to withhold from employees' wages, you should have a Form W-4, Employee's Withholding Allowance Certificate, on file for each employee. Encourage your employees to file an updated Form W-4 for 2009, especially if they owed taxes or received a large refund when filing their 2008 tax return. Advise your employees to use the Withholding Calculator on the IRS website at www.irs.gov/individuals for help in determining how many withholding allowances to claim on their
Forms W-4. Ask all new employees to give you a signed Form W-4 when they start work. Make the form effective with the first wage payment. If a new employee does not give you a completed Form W-4, withhold income tax as if he or she is single, with no withholding allowances.
Form in Spanish.
You can provide Formulario W-4(SP), Certificado de Exención de la Retención del Empleado, in place of Form W-4, Employee's Withholding Allowance Certificate, to your Spanish-speaking employees. For more information, see Publication 17SP, El Impuesto Federal sobre los Ingresos (para Personas Físicas). The rules discussed in this section that apply to Form W-4 also apply to Formulario W-4(SP).
Electronic system to receive Form W-4.

You may establish a system to electronically receive Forms W-4 from your employees. See Regulations section 31.3402(f)(5)-1(c) for more information.

Effective date of Form W-4.
A Form W-4 remains in effect until the employee gives you a new one. When you receive a new Form W-4 from an employee, do not adjust withholding for pay periods before the effective date of the new form. If an employee gives you a Form W-4 that replaces an existing Form W-4, begin withholding no later than the start of the first payroll period ending on or after the 30th day from the date when you received the replacement Form W-4. For exceptions, see Exemption from federal income tax withholding, IRS review of Forms W-4, and Invalid Forms W-4 later. A Form W-4 that makes a change for the next calendar year will not take effect in the current calendar year.
Successor employer.
If you are a successor employer (see Successor employer on page 17), secure new Forms W-4 from the transferred employees unless the “Alternative Procedure” in section 5 of Revenue Procedure 2004-53 applies. You can find Rev. Proc. 2004-53 on page 320 of Internal Revenue Bulletin 2004-34 at www.irs.gov/pub/irs-irbs/irb04-34.pdf.
Completing Form W-4.
The amount of any federal income tax withholding must be based on marital status and withholding allowances. Your employees may not base their withholding amounts on a fixed dollar amount or percentage. However, an employee may specify a dollar amount to be withheld in addition to the amount of withholding based on filing status and withholding allowances claimed on Form W-4.

Employees may claim fewer withholding allowances than they are entitled to claim. They may wish to claim fewer allowances to ensure that they have enough withholding or to offset the tax on other sources of taxable income that are not subject to adequate withholding.

See Publication 505, Tax Withholding and Estimated Tax, for more information about completing Form W-4. Along with Form W-4, you may wish to order Publication 505 and Publication 919, How Do I Adjust My Tax Withholding, for use by your employees.

Do not accept any withholding or estimated tax payments from your employees in addition to withholding based on their Form W-4. If they require additional withholding, they should submit a new Form W-4 and, if necessary, pay estimated tax by filing Form 1040-ES, Estimated Tax for Individuals.

Exemption from federal income tax withholding.
Generally, an employee may claim exemption from federal income tax withholding because he or she had no income tax liability last year and expects none this year. See the Form W-4 instructions for more information. However, the wages are still subject to social security and Medicare taxes. See also Invalid Forms W-4 on page 17. A Form W-4 claiming exemption from withholding is valid for only 1 calendar year. To continue to be exempt from withholding in the next year, an employee must give you a new Form W-4 by February 15 of that year. If the employee does not give you a new Form W-4, withhold tax as if the employee is single with zero withholding allowances or withhold based on the last valid Form W-4 you have for the employee.
Withholding income taxes on the wages of nonresident alien employees.
In general, you must withhold federal income taxes on the wages of nonresident alien employees. However, see Publication 515 for exceptions to this general rule. You must add an amount as set forth in the chart below to the nonresident alien's wages solely for calculating the income tax withholding for each payroll period. You determine the amount to be withheld by applying the income tax withholding tables to the amount of wages paid plus the additional chart amount. For more information, see Notice 2005-76. You can find Notice 2005-76 on page 947 of Internal Revenue Bulletin 2005-46 at www.irs.gov/pub/irs-irbs/irb05-46.pdf. Nonresident alien students from India and business apprentices from India are not subject to this procedure. The amount to be added to the nonresident alien's wages to calculate income tax withholding is set forth in the following chart.
Amount to Add to Nonresident Alien Employee's Wages for Calculating Income Tax Withholding Only
Payroll PeriodAdd Additional
Weekly$51.00
Biweekly102.00
Semimonthly110.00
Monthly221.00
Quarterly663.00
Semiannually1,325.00
Annually2,650.00
Daily or Miscellaneous
(each day of the payroll period)
10.20
The amounts added under this chart are added to wages solely for calculating income tax withholding on the wages of the nonresident alien employee. These chart amounts should not be included in any box on the employee's Form W-2 and do not increase the income tax liability of the employee. Also, these chart amounts do not increase the social security, Medicare, or FUTA tax liability of the employer or the employee. This procedure only applies to nonresident alien employees who have wages subject to income tax withholding.
Example —

An employer using the percentage method of withholding pays wages of $500 for a biweekly payroll period to a married nonresident alien employee. The nonresident alien has properly completed Form W-4, entering marital status as “single” with one withholding allowance and indicating status as a nonresident alien on line 6 of Form W-4 (see below). The employer determines the wages to be used in the withholding tables by adding to the $500 amount of wages paid the amount of $102 from the chart above ($602 total). The employer then applies the applicable table (Table 2(a), the table for biweekly payroll period, single persons) by subtracting the applicable percentage method amount for one withholding allowance for a biweekly payroll period from $602 and making the calculations according to the table.

The $102 added to wages for purposes of calculating income tax withholding is not reported on Form W-2, and does not increase the income tax liability of the employee. The $102 added amount also does not affect the social security tax, Medicare tax, or FUTA tax liability of the employer or the employee.

Supplemental wage payment.

This procedure for determining the amount of income tax withholding does not apply to a supplemental wage payment (see section 7) if the 35 percent mandatory flat rate withholding applies or if the 25 percent flat rate withholding is being used to calculate income tax withholding on the supplemental wage payment.

Nonresident alien employee's Form W-4.

When completing Forms W-4, nonresident aliens are required to:

If you maintain an electronic Form W-4 system, you should provide a field for nonresident aliens to enter nonresident alien status in lieu of writing “Nonresident Alien” or “NRA” above the dotted line on line 6. A nonresident alien employee may request additional withholding at his or her option for other purposes, although such additions should not be necessary for withholding to cover federal income tax liability related to employment.
Form 8233.
If a nonresident alien employee claims a tax treaty exemption from withholding, the employee must submit Form 8233, Exemption from Withholding or Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual, with respect to the income exempt under the treaty, instead of Form W-4. See Publication 515 for details.
IRS review of Forms W-4.
When requested by the IRS, you must make original Forms W-4 available for inspection by an IRS employee. You may also be directed to send certain Forms W-4 to the IRS. You may receive a notice from the IRS requiring you to submit a copy of Form W-4 for one or more of your named employees. Send the requested copy or copies of Form W-4 to the IRS at the address provided and in the manner directed by the notice. The IRS may also require you to submit copies of Form W-4 to the IRS as directed by a revenue procedure or notice published in the Internal Revenue Bulletin. When we refer to Form W-4, the same rules apply to Formulario W-4(SP), its Spanish translation.

After submitting a copy of a requested Form W-4 to the IRS, continue to withhold federal income tax based on that Form W-4 if it is valid (see on page 17). However, if the IRS later notifies you in writing that the employee is not entitled to claim exemption from withholding or a claimed number of withholding allowances, withhold federal income tax based on the effective date, marital status, and maximum number of withholding allowances specified in the notice (commonly referred to as a "lock-in letter").

Initial lock-in letter.
The IRS also uses information reported on Form W-2 to identify employees with withholding compliance problems. In some cases, if a serious under-withholding problem is found to exist for a particular employee, the IRS may issue a lock-in letter to the employer specifying the maximum number of withholding allowances and marital status permitted for a specific employee. You must furnish this notice to the employee within 10 business days of receipt if the employee is employed by you as of the date of the notice. Begin withholding based on the notice on the date specified in the notice.
Employee not performing services.

If you receive a notice for an employee who is not performing services for you, you must still furnish the notice to the employee and withhold based on the notice if any of the following apply.

Termination and re-hire of employees.

If you must furnish and withhold based on the notice and the employment relationship is terminated after the date of the notice, you must continue to withhold based on the notice if you continue to pay any wages subject to income tax withholding. You must also withhold based on the notice or modification notice if the employee resumes the employment relationship with you within 12 months after the termination of the employment relationship.

Modification notice.

After issuing the notice specifying the maximum number of withholding allowances and marital status permitted, the IRS may issue a subsequent notice (modification notice) that modifies the original notice. The modification notice may change the marital status and/or the number of withholding allowances permitted. You must withhold federal income tax based on effective date specified in the modification notice.

New Form W-4 after notice.
After the IRS issues a notice or modification notice, if the employee provides you with a new Form W-4 claiming complete exemption from withholding or claims a marital status, a number of withholding allowances, and any additional withholding that results in less withholding than would result under the IRS notice or modification notice, disregard the new Form W-4. You must withhold based on the notice or modification notice unless the IRS notifies you to withhold based on the new Form W-4. If the employee wants to put a new Form W-4 into effect that results in less withholding than required, the employee must contact the IRS. If, after you receive an IRS notice or modification notice, your employee gives you a new Form W-4 that does not claim exemption from federal income tax withholding and claims a marital status, a number of withholding allowances, and any additional withholding that results in more withholding than would result under the notice or modification notice, you must withhold tax based on the new Form W-4. Otherwise, disregard any subsequent Forms W-4 provided by the employee and withhold based on the IRS notice or modification notice. For additional information about these rules, see Treasury Decision 9337. You can find Treasury Decision 9337 on page 455 of Internal Revenue Bulletin 2007-35 at www.irs.gov/pub/irs-irbs/irb07-35.pdf.
Substitute Forms W-4.
You are encouraged to have your employees use the official version of Form W-4 to claim withholding allowances or exemption from withholding. Call the IRS at 1-800-829-3676 or visit the IRS website at www.irs.gov to obtain copies of Form W-4. You may use a substitute version of Form W-4 to meet your business needs. However, your substitute Form W-4 must contain language that is identical to the official Form W-4 and your form must meet all current IRS rules for substitute forms. At the time that you provide your substitute form to the employee, you must provide him or her with all tables, instructions, and worksheets from the current Form W-4. You cannot accept substitute Forms W-4 developed by employees. An employee who submits an employee-developed substitute Form W-4 after October 10, 2007, will be treated as failing to furnish a Form W-4. However, continue to honor any valid employee-developed Forms W-4 you accepted before October 11, 2007.
Invalid Forms W-4.
Any unauthorized change or addition to Form W-4 makes it invalid. This includes taking out any language by which the employee certifies that the form is correct. A Form W-4 is also invalid if, by the date an employee gives it to you, he or she indicates in any way that it is false. An employee who submits a false Form W-4 may be subject to a $500 penalty. You may treat a Form W-4 as invalid if the employee wrote “exempt” on line 7 and also entered a number on line 5 or an amount on line 6. When you get an invalid Form W-4, do not use it to figure federal income tax withholding. Tell the employee that it is invalid and ask for another one. If the employee does not give you a valid one, withhold taxes as if the employee was single and claiming no withholding allowances. However, if you have an earlier Form W-4 for this worker that is valid, withhold as you did before.
Amounts exempt from levy on wages, salary, and other income.

If you receive a Notice of Levy on Wages, Salary, and Other Income (Forms 668-W(c), 668-W(c)(DO), or 668-W(ICS)), you must withhold amounts as described in the instructions for these forms. Publication 1494 (2009), Tables for Figuring Amount Exempt From Levy on Wages, Salary, and Other Income–Forms 668-W(c), 668-W(c)(DO), and 668-W(ICS), shows the exempt amount. If a levy issued in a prior year is still in effect and the taxpayer submits a new Statement of Exemptions and Filing Status, use the current year Publication 1494 to compute the exempt amount.

Social Security and Medicare Taxes

The Federal Insurance Contributions Act (FICA) provides for a federal system of old-age, survivors, disability, and hospital insurance. The old-age, survivors, and disability insurance part is financed by the social security tax. The hospital insurance part is financed by the Medicare tax. Each of these taxes is reported separately.

Generally, you are required to withhold social security and Medicare taxes from your employees' wages and you must also pay a matching amount of these taxes. Certain types of wages and compensation are not subject to social security and Medicare taxes. See sections 5 and 15 for details. Generally, employee wages are subject to social security and Medicare taxes regardless of the employee's age or whether he or she is receiving social security benefits. If the employee reported tips, see section 6.

Tax rates and the social security wage base limit.

Social security and Medicare taxes have different rates and only the social security tax has a wage base limit. The wage base limit is the maximum wage that is subject to the tax for the year. Determine the amount of withholding for social security and Medicare taxes by multiplying each payment by the employee tax rate. There are no withholding allowances for social security and Medicare taxes. The employee tax rate for social security is 6.2% (amount withheld). The employer tax rate for social security is also 6.2% (12.4% total). The 2008 wage base limit was $102,000. For 2009, the wage base limit is $106,800. The employee tax rate for Medicare is 1.45% (amount withheld). The employer tax rate for Medicare tax is also 1.45% (2.9% total). There is no wage base limit for Medicare tax; all covered wages are subject to Medicare tax.

Successor employer.
If you received all or most of the property used in the trade or business of another employer, or a unit of that employer's trade or business, you may include the wages that the other employer paid to your acquired employees before the transfer of property when you figure the annual wage base limit for social security. You should determine whether or not you should file Schedule D (Form 941), Report of Discrepancies Caused by Acquisitions, Statutory Mergers, or Consolidations, by reviewing the Instructions for Schedule D (Form 941). See Regulations section 31.3121(a)(1)-1(b) for more information. Also see Rev. Proc. 2004-53 for more information. You can find Rev. Proc. 2004-53 on page 320 of Internal Revenue Bulletin 2004-34 at www.irs.gov/pub/irs-irbs/irb04-34.pdf.
Example —

Early in 2009, you bought all of the assets of a plumbing business from Mr. Martin. Mr. Brown, who had been employed by Mr. Martin and received $2,000 in wages before the date of purchase, continued to work for you. The wages that you paid to Mr. Brown are subject to social security taxes on the first $104,800 ($106,800 minus $2,000). Medicare tax is due on all of the wages that you pay him during the calendar year.

Withholding of social security and Medicare taxes on nonresident aliens.
In general, if you pay wages to nonresident alien employees, you must withhold federal social security and Medicare taxes as you would for a U.S. citizen. However, see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities, for exceptions to this general rule.
International social security agreements.
The United States has social security agreements with many countries that eliminate dual taxation and dual coverage. Compensation subject to social security and Medicare taxes may be exempt under one of these agreements. You can get more information and a list of agreement countries from the SSA at www.socialsecurity.gov/international or see section 7 of Publication 15-A.
Religious exemption.
An exemption from social security and Medicare taxes is available to members of a recognized religious sect opposed to insurance. This exemption is available only if both the employee and the employer are members of the sect. For more information, see Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers.

Part-Time Workers

For federal income tax withholding and social security, Medicare, and federal unemployment (FUTA) tax purposes, there are no differences among full-time employees, part-time employees, and employees hired for short periods. It does not matter whether the worker has another job or has the maximum amount of social security tax withheld by another employer. Income tax withholding may be figured the same way as for full-time workers. Or it may be figured by the part-year employment method explained in section 9 of Publication 15-A.

10. Advance Earned Income Credit (EIC) Payment

An employee who expects to be eligible for the earned income credit (EIC) and expects to have a qualifying child is entitled to receive EIC payments with his or her pay during the year. To get these payments, the employee must provide to you a properly completed Form W-5 (or Formulario W-5(SP), its Spanish translation), Earned Income Credit Advance Payment Certificate, using either the paper form or an approved electronic format. You are required to make advance EIC payments to employees who give you a completed and signed Form W-5. You may establish a system to electronically receive Forms W-5 from your employees. See Announcement 99-3 for information on electronic requirements for Form W-5. You can find Announcement 99-3 on page 15 of Internal Revenue Bulletin 1999-3 at www.irs.gov/pub/irs-irbs/irb99-03.pdf.

Certain employees who do not have a qualifying child may be able to claim the EIC on their tax return. However, they cannot get advance EIC payments.

For 2009, the advance payment can be as much as $1,826. The tables that begin on page 60 reflect that limit.

Form W-5.
Form W-5 explains the eligibility requirements for receiving advance EIC payments. On Form W-5, an employee states that he or she expects to be eligible to claim the EIC and shows whether he or she has another Form W-5 in effect with any other current employer. The employee also shows the following: An employee may have only one certificate in effect with a current employer at one time. If an employee is married and his or her spouse also works, each spouse should file a separate Form W-5.
Length of effective period.
Form W-5 is effective for the first payroll period ending on or after the date the employee gives you the form (or the first wage payment made without regard to a payroll period). It remains in effect until the end of the calendar year unless the employee revokes it or files another one. Eligible employees must file a new Form W-5 each year.
Change of status.
If an employee gives you a signed Form W-5 and later becomes ineligible for advance EIC payments, he or she must revoke Form W-5 within 10 days after learning about the change of circumstances. The employee must give you a new Form W-5 stating that he or she is no longer eligible for or no longer wants advance EIC payments. If an employee's situation changes because his or her spouse files a Form W-5, the employee must file a new Form W-5 showing that his or her spouse has a Form W-5 in effect with an employer. This will reduce the maximum amount of advance payments that you can make to that employee. If an employee's spouse has filed a Form W-5 that is no longer in effect, the employee may file a new Form W-5 with you, but is not required to do so. A new form will certify that the spouse does not have a Form W-5 in effect and will increase the maximum amount of advance payments you can make to that employee.
Invalid Form W-5.
The Form W-5 is invalid if it is incomplete, unsigned, or has an alteration or unauthorized addition. The form has been altered if any of the language has been deleted. Any writing added to the form other than the requested entries is an unauthorized addition. You should consider a Form W-5 invalid if an employee has made an oral or written statement that clearly shows the Form W-5 to be false. If you receive an invalid form, tell the employee that it is invalid as of the date that he or she made the oral or written statement. For advance EIC payment purposes, the invalid Form W-5 is considered void. You are not required to determine if a completed and signed Form W-5 is correct. However, you should contact the IRS if you have reason to believe that it contains an incorrect statement.
How to figure the advance EIC payment.

To figure the amount of the advance EIC payment to include with the employee's pay, you must consider:

Do not consider combat zone pay received by the employee and excluded from income as earned income when figuring the advance EIC payment. Figure the amount of advance EIC to include in the employee's pay by using the tables that begin on page 60. There are separate tables for employees whose spouses have a Form W-5 in effect. See page 36 for instructions on using the advance EIC payment tables. The amount of advance EIC paid to an employee during 2009 cannot exceed $1,826. If during the year you have paid an employee total wages of at least $35,464 ($38,584 if married filing jointly), you must also stop making advance EIC payments to that employee for the rest of the year.
Paying the advance EIC to employees.
An advance EIC payment is not subject to withholding of income, social security, or Medicare taxes. An advance EIC payment does not change the amount of income, social security, or Medicare taxes that you withhold from the employee's wages. You add the EIC payment to the employee's net pay for the pay period. At the end of the year, you show the total advance EIC payments in box 9 on Form W-2. Do not include this amount as wages in box 1.
Employer's returns.
Show the total payments that you made to employees on the advance EIC payments line (line 9) of your Form 941 (line 8 of Form 944). Subtract this amount from your total taxes on line 8 (line 7 of Form 944). See the separate Instructions for Form 941 (or the separate Instructions for Form 944). Reduce the amounts reported on line 15 of Form 941 or on appropriate lines of Schedule B (Form 941), Report of Tax Liability for Semiweekly Schedule Depositors, by any advance EIC paid to your employees. Generally, employers will make the advance EIC payment from withheld income tax and employee and employer social security and Medicare taxes. These taxes are normally required to be paid over to the IRS either through federal tax deposits or with employment tax returns. For purposes of deposit due dates, advance EIC payments are treated as deposits of these taxes on the day that you pay wages (including the advance EIC payment) to your employees. The payments are treated as deposits of these taxes in the following order: (1) income tax withholding, (2) withheld employee social security and Medicare taxes, and (3) the employer's share of social security and Medicare taxes.
Example —

You have 10 employees, each entitled to an advance EIC payment of $10. The total amount of advance EIC payments that you make for the payroll period is $100. The total amount of income tax withholding for the payroll period is $90. The total employee and employer social security and Medicare taxes for the payroll period is $122.60 ($61.30 each).

You are considered to have made a deposit of $100 advance EIC payment on the day that you paid wages. The $100 is treated as if you deposited the $90 total income tax withholding and $10 of the employee social security and Medicare taxes. You remain liable for depositing the remaining $112.60 of the social security and Medicare taxes ($51.30 + $61.30 = $112.60).

Advance EIC payments more than taxes due.

For any payroll period, if the total advance EIC payments are more than the total payroll taxes (withheld income tax and both employee and employer shares of social security and Medicare taxes), you may choose either to:

  1. Reduce each employee's advance payment proportionally so that the total advance EIC payments equal the amount of taxes due or
  2. Make full payment of the advance EIC and treat the excess as an advance payment of employment taxes.
Example ������

You have 10 employees who are each entitled to an advance EIC payment of $10. The total amount of advance EIC payable for the payroll period is $100. The total employment tax for the payroll period is $90 (including income tax withholding and social security and Medicare taxes). The advance EIC payable is $10 more than the total employment tax. The $10 excess is 10% of the advance EIC payable ($100). You may—

U.S. possessions.
If you are in American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, or the U.S. Virgin Islands, consult your local tax office for information on the EIC. You cannot take advance EIC payments into account on Form 941-SS or Form 944-SS.

Required Notice to Employees

You must notify employees who have no federal income tax withheld that they may be able to claim a tax refund because of the EIC. Although you do not have to notify employees who claim exemption from withholding on Form W-4 about the EIC, you are encouraged to notify any employees whose wages for 2008 were less than $38,646 ($41,646 if married filing jointly) that they may be eligible to claim the credit for 2008. This is because eligible employees may get a refund of the amount of EIC that is more than the tax that they owe.

You will meet this notification requirement if you issue the employee Form W-2 with the EIC notice on the back of Copy B, or a substitute Form W-2 with the same statement. You will also meet the requirement by providing Notice 797, Possible Federal Tax Refund Due to the Earned Income Credit (EIC), or your own statement that contains the same wording.

If a substitute for Form W-2 is given to the employee on time but does not have the required statement, you must notify the employee within 1 week of the date that the substitute for Form W-2 is given. If Form W-2 is required but is not given on time, you must give the employee Notice 797 or your written statement by the date that Form W-2 is required to be given. If Form W-2 is not required, you must notify the employee by February 7, 2009.

11. Depositing Taxes

In general, you must deposit federal income tax withheld and both the employer and employee social security and Medicare taxes plus or minus any prior period adjustments to your tax liability (minus any advance EIC payments). You must deposit by using the Electronic Federal Tax Payment System (EFTPS) or by mailing or delivering a check, money order, or cash with Form 8109, Federal Tax Deposit Coupon, to a financial institution that is an authorized depositary for federal taxes. Some taxpayers are required to deposit using EFTPS. See on page 22 for information on electronic deposit requirements for 2009.

Payment with return.
You may make a payment with Form 941 or Form 944 instead of depositing, without incurring a penalty, if one of the following applies. Employers who have been notified to file Form 944 can pay their fourth quarter tax liability with Form 944 if the fourth quarter tax liability is less than $2,500. Employers must have deposited any tax liability due for the first, second, and third quarters according to the deposit rules to avoid failure-to-deposit penalties for deposits during those quarters.
Separate deposit requirements for nonpayroll (Form 945) tax liabilities.
Separate deposits are required for nonpayroll and payroll income tax withholding. Do not combine deposits for Forms 941 (or Form 944) and 945 tax liabilities. Generally, the deposit rules for nonpayroll liabilities are the same as discussed below, except that the rules apply to an annual rather than a quarterly return period. Thus, the $2,500 threshold for the deposit requirement discussed above applies to Form 945 on an annual basis. See the separate Instructions for Form 945 for more information.

When To Deposit

There are two deposit schedules—monthly and semiweekly—for determining when you deposit social security, Medicare, and withheld income taxes. These schedules tell you when a deposit is due after a tax liability arises (for example, when you have a payday). Before the beginning of each calendar year, you must determine which of the two deposit schedules that you are required to use. The deposit schedule that you must use is based on the total tax liability that you reported on Form 941 during a lookback period discussed below. Your deposit schedule is not determined by how often you pay your employees or make deposits. See special rules for Forms 944 and 945 below. See on page 21.

These rules do not apply to federal unemployment (FUTA) tax. See section 14 for information on depositing FUTA tax.
Lookback period.
If you are a Form 941 filer, your deposit schedule for a calendar year is determined from the total taxes (that is, not reduced by any advance EIC payments) reported on line 8 of your Forms 941 in a 4-quarter lookback period. The lookback period begins July 1 and ends June 30 as shown in Table 1 below. If you reported $50,000 or less of taxes for the lookback period, you are a monthly schedule depositor; if you reported more than $50,000, you are a semiweekly schedule depositor.

Table 1. Look back Period for Calendar Year 2008

Table 1. Lookback Period for Calendar Year 2009 Form 941 Filers

The lookback period for a 2009 Form 941 filer who filed Form 944 in either 2007 or 2008 is calendar year 2007. If you are a Form 944 filer for the current year or either of the preceding 2 years, your deposit schedule for a calendar year is determined from the total taxes (that is, not reduced by any advance EIC payments) reported during the second preceding calendar year (either on line 8 of your Form 941 for all 4 quarters of that year or line 7 of your Form 944 for that year). The lookback period for 2009 for a Form 944 filer is calendar year 2007. If you are a Form 945 filer, your deposit schedule for a calendar year is determined from the total taxes reported on line 4 of your Form 945 for the second preceding calendar year. The lookback period for 2009 for a Form 945 filer is calendar year 2007.
Adjustments and the lookback rule.
Determine your tax liability for the 4 quarters in the lookback period based on the tax liability as reported on your Form 941. If you made adjustments on lines 7d, 7e, 7f, and 7g on Forms 941 filed for periods in 2008 and earlier to correct errors on previously filed Forms 941, these adjustments do affect the amount of tax liability for purposes of the lookback rule. Adjustments made on Form 941-X do not affect the amount of tax liability for previous periods for purposes of the lookback rule.
Example —

An employer originally reported a tax liability of $45,000 for the lookback period. The employer discovered during January 2009 that the tax during one of the lookback period quarters was understated by $10,000 and corrected this error by filing Form 941-X for the quarter in which the error was discovered. This employer is a monthly schedule depositor for 2009 because the lookback period tax liabilities are based on the amounts originally reported, and they were $50,000 or less.

Deposit period.

The term deposit period refers to the period during which tax liabilities are accumulated for each required deposit due date. For monthly schedule depositors, the deposit period is a calendar month. The deposit periods for semiweekly schedule depositors are Wednesday through Friday and Saturday through Tuesday.

Monthly Deposit Schedule

You are a monthly schedule depositor for a calendar year if the total taxes on line 8 of Form 941 for the 4 quarters in your lookback period were $50,000 or less. Under the monthly deposit schedule, deposit employment taxes on payments made during a month by the 15th day of the following month. See also Deposits on Banking Days Only on page 21.

Monthly schedule depositors should not file Form 941 or Form 944 on a monthly basis. Also, do not file Form 941-M, Employer's Monthly Federal Tax Return, unless you are instructed to do so by an IRS representative.

New employers.

Your tax liability for any quarter in the lookback period before you started or acquired your business is considered to be zero. Therefore, you are a monthly schedule depositor for the first calendar year of your business. However, see the $100,000 Next-Day Deposit Rule on page 21.

Semiweekly Deposit Schedule

You are a semiweekly schedule depositor for a calendar year if the total taxes on line 8 of Form 941 during your lookback period were more than $50,000. Under the semiweekly deposit schedule, deposit employment taxes for payments made on Wednesday, Thursday, and/or Friday by the following Wednesday. Deposit taxes for payments made on Saturday, Sunday, Monday, and/or Tuesday by the following Friday. See also Deposits on Banking Days Only on page 21.

Note.

Semiweekly schedule depositors must complete Schedule B (Form 941), Report of Tax Liability for Semiweekly Schedule Depositors, and submit it with Form 941. If you must file Form 944 and are a semiweekly schedule depositor, complete Form 945-A, Annual Record of Federal Tax Liability, and submit it with your return (instead of Schedule B).

Table 2. Semiweekly Deposit Schedule
IF the payday falls
on a . . .
THEN deposit taxes by
the following . . .
Wednesday, Thursday,
and/or Friday
Wednesday
Saturday, Sunday,
Monday, and/or Tuesday
Friday
Semiweekly deposit period spanning 2 quarters.
If you have more than one pay date during a semiweekly period and the pay dates fall in different calendar quarters, you will need to make separate deposits for the separate liabilities.
Example 1.

If you have a pay date on Wednesday, September 30, 2009 (third quarter), and another pay date on Friday, October 2, 2009 (fourth quarter), two separate deposits would be required even though the pay dates fall within the same semiweekly period. Both deposits would be due Wednesday, October 7, 2009 (3 banking days from the end of the semiweekly deposit period).

Example 2.

If you made a payment on both Wednesday and Friday and incurred taxes of $10,000 for each pay date, deposit the $20,000 on the following Wednesday. If you made no additional payments on Saturday through Tuesday, no deposit is due on the following Friday.


Summary of Steps to Determine Your Deposit Schedule

Example of Monthly and Semiweekly Schedules

Rose Co. reported Form 941 taxes as follows:

2008 Lookback Period2009 Lookback Period
3rd Quarter 2006$12,0003rd Quarter
2007
$12,000
4th Quarter 2006$12,0004th Quarter
2007
$12,000
1st Quarter 2007$12,0001st Quarter
2008
$12,000
2nd Quarter 2007$12,0002nd Quarter
2008
$15,000
$48,000$51,000

Rose Co. is a monthly schedule depositor for 2008 because its tax liability for the 4 quarters in its lookback period (third quarter 2006 through second quarter 2007) was not more than $50,000. However, for 2009, Rose Co. is a semiweekly schedule depositor because the total taxes exceeded $50,000 for the 4 quarters in its lookback period (third quarter 2007 through second quarter 2008).

Deposits on Banking Days Only

If a deposit is required to be made on a day that is not a banking day, the deposit is considered timely if it is made by the close of the next banking day. In addition to federal and state bank holidays, Saturdays and Sundays are treated as nonbanking days. For example, if a deposit is required to be made on a Friday and Friday is not a banking day, the deposit will be considered timely if it is made by the following Monday (if that Monday is a banking day).

Semiweekly schedule depositors have at least 3 banking days to make a deposit. That is, if any of the 3 weekdays after the end of a semiweekly period is a banking holiday, you will have 1 additional banking day to deposit. For example, if a semiweekly schedule depositor accumulated taxes for payments made on Friday and the following Monday is not a banking day, the deposit normally due on Wednesday may be made on Thursday (allowing 3 banking days to make the deposit).

Application of Monthly and Semiweekly Schedules

The terms “monthly schedule depositor” and “semiweekly schedule depositor” do not refer to how often your business pays its employees or even how often you are required to make deposits. The terms identify which set of deposit rules that you must follow when an employment tax liability arises. The deposit rules are based on the dates when wages are paid (for example, cash basis); not on when tax liabilities are accrued for accounting purposes.

Monthly schedule example.

Spruce Co. is a monthly schedule depositor with seasonal employees. It paid wages each Friday. During March it paid wages but did not pay any wages during April. Under the monthly deposit schedule, Spruce Co. must deposit the combined tax liabilities for the four March paydays by April 15. Spruce Co. does not have a deposit requirement for April (due by May 15) because no wages were paid and, therefore, it did not have a tax liability for April.

Semiweekly schedule example.

Green, Inc., which has a semiweekly deposit schedule, pays wages once each month on the last day of the month. Although Green, Inc., has a semiweekly deposit schedule, it will deposit just once a month because it pays wages only once a month. The deposit, however, will be made under the semiweekly deposit schedule as follows: Green, Inc.'s tax liability for the April 24, 2009 (Friday), payday must be deposited by April 29, 2009 (Wednesday). Under the semiweekly deposit schedule, liabilities for wages paid on Wednesday through Friday must be deposited by the following Wednesday.

$100,000 Next-Day Deposit Rule

If you accumulate $100,000 or more of taxes (that is, line 10 of Form 941 or line 9 of Form 944) on any day during a deposit period, you must deposit the tax by the next banking day, whether you are a monthly or semiweekly schedule depositor.

For purposes of the $100,000 rule, do not continue accumulating a tax liability after the end of a deposit period. For example, if a semiweekly schedule depositor has accumulated a liability of $95,000 on a Tuesday (of a Saturday-through-Tuesday deposit period) and accumulated a $10,000 liability on Wednesday, the $100,000 next-day deposit rule does not apply. Thus, $95,000 must be deposited by Friday and $10,000 must be deposited by the following Wednesday.

However, once you accumulate at least $100,000 in a deposit period, stop accumulating at the end of that day and begin to accumulate anew on the next day. For example, Fir Co. is a semiweekly schedule depositor. On Monday, Fir Co. accumulates taxes of $110,000 and must deposit this amount on Tuesday, the next banking day. On Tuesday, Fir Co. accumulates additional taxes of $30,000. Because the $30,000 is not added to the previous $110,000 and is less than $100,000, Fir Co. must deposit the $30,000 by Friday (following the semiweekly deposit schedule).

If you are a monthly schedule depositor and accumulate a $100,000 tax liability on any day, you become a semiweekly schedule depositor on the next day and remain so for at least the rest of the calendar year and for the following calendar year.
Example —

Elm, Inc., started its business on April 1, 2009. On April 11, it paid wages for the first time and accumulated a tax liability of $40,000. On Friday, April 17, 2009, Elm, Inc., paid wages and accumulated a liability of $60,000, bringing its accumulated tax liability to $100,000. Because this was the first year of its business, the tax liability for its lookback period is considered to be zero, and it would be a monthly schedule depositor based on the lookback rules. However, since Elm, Inc., accumulated a $100,000 liability on April 17, it became a semiweekly schedule depositor on April 18. It will be a semiweekly schedule depositor for the remainder of 2009 and for 2010. Elm, Inc., is required to deposit the $100,000 by Monday, April 20, the next banking day.

Accuracy of Deposits Rule

You are required to deposit 100% of your tax liability on or before the deposit due date. However, penalties will not be applied for depositing less than 100% if both of the following conditions are met.

Makeup Date for Deposit Shortfall:
  1. Monthly schedule depositor. Deposit the shortfall or pay it with your return by the due date of your return for the return period in which the shortfall occurred. You may pay the shortfall with your return even if the amount is $2,500 or more.
  2. Semiweekly schedule depositor. Deposit by the earlier of:
    1. The first Wednesday or Friday (whichever comes first) that falls on or after the 15th of the month following the month in which the shortfall occurred or
    2. The due date of your return (for the return period of the tax liability).

For example, if a semiweekly schedule depositor has a deposit shortfall during July 2009, the shortfall makeup date is August 19, 2009 (Wednesday). However, if the shortfall occurred on the required April 1 (Wednesday) deposit due date for a March 27 (Friday) pay date, the return due date for the March 27 pay date (April 30) would come before the May 15 (Friday) shortfall makeup date. In this case, the shortfall must be deposited by April 30.

How To Deposit

The two methods of depositing employment taxes, including Form 945 taxes, are discussed below. See on page 19 for exceptions explaining when taxes may be paid with the tax return instead of being deposited.

Electronic deposit requirement.

You must make electronic deposits of all depository taxes (such as employment tax, excise tax, and corporate income tax) using the Electronic Federal Tax Payment System (EFTPS) in 2009 if:

If you are required to use EFTPS and fail to do so, you may be subject to a 10% failure-to-deposit penalty. EFTPS is a free service provided by the Department of Treasury. If you are not required to use EFTPS, you may participate voluntarily. To get more information or to enroll in EFTPS, call 1-800-555-4477. You can also visit the EFTPS website at www.eftps.gov.
When you receive your EIN.
If you are a new employer that indicated a federal tax obligation when requesting an EIN, you will be pre-enrolled in EFTPS. You will receive information in your Employer Identification Number (EIN) Package about Express Enrollment and an additional mailing containing your EFTPS personal identification number (PIN) and instructions for activating your PIN. Call the toll-free number located in your “How to Activate Your Enrollment” brochure to activate your enrollment and begin making your payroll tax deposits. Be sure to tell your payroll provider about your EFTPS enrollment. Consider using EFTPS to make your other federal tax payments electronically as well. You should activate your EFTPS enrollment now even if you plan to deposit using FTD coupons (Form 8109) because it may take 5 to 6 weeks to receive the coupons and you may be required to make a deposit while waiting for them.
Depositing on time.

For deposits made by EFTPS to be on time, you must initiate the transaction at least 1 business day before the date that the deposit is due.

Deposit record.

For your records, an Electronic Funds Transfer (EFT) Trace Number will be provided with each successful payment. The number can be used as a receipt or to trace the payment.

Same day payment option.
If you fail to initiate a deposit transaction on EFTPS at least 1 business day before the date a deposit is due, you can still make your deposit on time by using the Federal Reserve-Electronic Tax Application (FR-ETA). If you ever need the same-day payment method, you will need to make arrangements with your financial institution ahead of time. FR-ETA allows you to initiate the transaction and have the funds transferred from your financial institution on the same day. Enrollment in EFTPS automatically enrolls you in FR-ETA. Instructions for using FR-ETA are included in your EFTPS enrollment package. Business taxpayers can use FR-ETA even if not enrolled, but may need help to have their financial institution use the proper format for making the payment. The guidelines for financial institutions for making payments using FR-ETA can be found at www.frbservices.org/Treasury/pdf/Sameday.pdf.
Making deposits with FTD coupons.
If you are not making deposits by EFTPS, use Form 8109 to make the deposits at an authorized financial institution. For new employers, if you would like to receive a Federal Tax Deposit (FTD) coupon booklet, call 1-800-829-4933. Allow 5 to 6 weeks for delivery. Consider activating your enrollment in EFTPS now so that you can make timely deposits of payroll taxes while waiting for requested FTD coupons. The IRS will keep track of the number of FTD coupons that you use and automatically will send you additional coupons when you need them. If you do not receive your resupply of FTD coupons, call 1-800-829-4933. You can have the FTD coupon books sent to a branch office, tax preparer, or service bureau that is making your deposits by showing that address on Form 8109-C, FTD Address Change, which is in the FTD coupon book. Filing Form 8109-C will not change your address of record; it will change only the address where the FTD coupons are mailed. The FTD coupons will be preprinted with your name, address, and EIN. They have entry boxes for indicating the type of tax and the tax period for which the deposit is made. It is very important to clearly mark the correct type of tax and tax period on each FTD coupon. This information is used by the IRS to credit your account. If you have branch offices depositing taxes, give them FTD coupons and complete instructions so that they can deposit the taxes when due. Please use only your FTD coupons. If you use anyone else's FTD coupon, you may be subject to a failure-to-deposit penalty. This is because your account will be underpaid by the amount of the deposit credited to the other person's account. See on page 23 below for penalty amounts.
How to deposit with an FTD coupon.
Mail or deliver each FTD coupon and a single payment covering the taxes to be deposited to an authorized depositary. An authorized depositary is a financial institution (for example, a commercial bank) that is authorized to accept federal tax deposits. Follow the instructions in the FTD coupon book. Make your check or money order payable to the depositary. To help ensure proper crediting of your account, include your EIN, the type of tax (for example, Form 941), and the tax period to which the payment applies on your check or money order. Authorized depositaries must accept cash, a postal money order drawn to the order of the depositary, or a check or draft drawn on and to the order of the depositary. You may deposit taxes with a check drawn on another financial institution only if the depositary is willing to accept that form of payment. Be sure that the financial institution where you make deposits is an authorized depositary. Deposits made at an unauthorized institution may be subject to the failure-to-deposit penalty. If you prefer, you may mail your coupon and payment to: Financial Agent, Federal Tax Deposit Processing, P.O. Box 970030, St. Louis, MO 63197. Make your check or money order payable to “Financial Agent.”
Depositing on time.

The IRS determines whether deposits are on time by the date that they are received by an authorized depositary. To be considered timely, the funds must be available to the depositary on the deposit due date before the institution's daily cutoff deadline. Contact your local depositary for information concerning check clearance and cutoff schedules. However, a deposit received by the authorized depositary after the due date will be considered timely if the taxpayer establishes that it was mailed in the United States in a properly addressed, postage prepaid envelope at least 2 days before the due date. If you must deposit any taxes more than once a month, any deposit of $20,000 or more must be received by the authorized depositary by its due date to be timely. See Internal Revenue Code section 7502(e)(3) for more information.

Depositing without an EIN.
If you have applied for an EIN but have not received it and you must make a deposit, make the deposit with the IRS. Do not make the deposit at an authorized depositary. Make it payable to the “United States Treasury” and show on it your name (as shown on Form SS-4), address, kind of tax, period covered, and date you applied for an EIN. Send your deposit with an explanation to the IRS office where you will file your return. IRS office addresses are in the instructions for your return and on the IRS website at www.irs.gov/businesses under “Where To File”. Use the “Without a payment” address. Do not use Form 8109-B, Federal Tax Deposit Coupon, in this situation.
Depositing without Form 8109.
If you have an EIN but do not have a preprinted Form 8109, you may use Form 8109-B to make deposits. Form 8109-B is an over-the-counter FTD coupon that is not preprinted with your identifying information. You may get this form by visiting an IRS taxpayer assistance center. Be sure to have your EIN with you. You will not be able to obtain Form 8109-B by calling 1-800-TAX-FORM. Use Form 8109-B to make deposits only if:
Deposit record.

For your records, a stub is provided with each FTD coupon in the coupon book. The FTD coupon itself will not be returned. It is used to credit your account. Your cancelled check, bank receipt, or money order receipt is your deposit record.

How to claim credit for overpayments.
If you deposited more than the right amount of taxes for a quarter, you can choose on Form 941 for that quarter (or on Form 944 for that year) to have the overpayment refunded or applied as a credit to your next return. Do not ask the depositary or EFTPS to request a refund from the IRS for you.

Deposit Penalties

Although the deposit penalties information provided below refers specifically to Form 941, these rules also apply to Form 945 and Form 944 (if the employer required to file Form 944 does not qualify for the exception to the deposit requirements discussed on page 19 under Payment with return).

Penalties may apply if you do not make required deposits on time, if you make deposits for less than the required amount, or if you do not use EFTPS when required. The penalties do not apply if any failure to make a proper and timely deposit was due to reasonable cause and not to willful neglect. The IRS may also waive penalties if you inadvertently fail to deposit in the first quarter that you were required to deposit any employment tax, or in the first quarter during which your frequency of deposits changed, if you timely filed your employment tax return.

For amounts not properly or timely deposited, the penalty rates are as follows.

2% -Deposits made 1 to 5 days late.
5% -Deposits made 6 to 15 days late.
10% -Deposits made 16 or more days late. Also applies to amounts paid within 10 days of the date of the first notice the IRS sent asking for the tax due.
10% -Deposits made at an unauthorized financial institution, paid directly to the IRS, or paid with your tax return. But see on page 23 and Payment with return on page 19 for exceptions.
10% -Amounts subject to electronic deposit requirements but not deposited using EFTPS.
15% -Amounts still unpaid more than 10 days after the date of the first notice that the IRS sent asking for the tax due or the day on which you received notice and demand for immediate payment, whichever is earlier.

Late deposit penalty amounts are determined using calendar days, starting from the due date of the liability.

Special rule for former Form 944 filers.
If you filed Form 944 for the prior year and must file Forms 941 for the current year because your employment tax liability for the prior year exceeded the Form 944 eligibility requirement ($1,000 or less), the failure-to-deposit penalty will not apply to a late deposit of employment taxes for the first month of the current year if the taxes are deposited in full by March 15 of the current year.
Order in which deposits are applied.
Deposits generally are applied to the most recent tax liability within the quarter. If you receive a failure-to-deposit penalty notice, you may designate how your deposits are to be applied in order to minimize the amount of the penalty if you do so within 90 days of the date of the notice. Follow the instructions on the penalty notice that you received. For more information on designating deposits, see Rev. Proc. 2001-58. You can find Rev. Proc. 2001-58 on page 579 of Internal Revenue Bulletin 2001-50 at www.irs.gov/pub/irs-irbs/irb01-50.pdf.
Example —

Cedar, Inc. is required to make a deposit of $1,000 on June 15 and $1,500 on July 15. It does not make the deposit on June 15. On July 15, Cedar, Inc. deposits $2,000. Under the deposits rule, which applies deposits to the most recent tax liability, $1,500 of the deposit is applied to the July 15 deposit and the remaining $500 is applied to the June deposit. Accordingly, $500 of the June 15 liability remains undeposited. The penalty on this underdeposit will apply as explained above.

Trust fund recovery penalty.
If federal income, social security, and Medicare taxes that must be withheld are not withheld or are not deposited or paid to the United States Treasury, the trust fund recovery penalty may apply. The penalty is the full amount of the unpaid trust fund tax. This penalty may apply to you if these unpaid taxes cannot be immediately collected from the employer or business. The trust fund recovery penalty may be imposed on all persons who are determined by the IRS to be responsible for collecting, accounting for, and paying over these taxes, and who acted willfully in not doing so. A responsible person can be an officer or employee of a corporation, a partner or employee of a partnership, an accountant, a volunteer director/trustee, or an employee of a sole proprietorship. A responsible person also may include one who signs checks for the business or otherwise has authority to cause the spending of business funds. Willfully means voluntarily, consciously, and intentionally. A responsible person acts willfully if the person knows that the required actions are not taking place.
Separate accounting when deposits are not made or withheld taxes are not paid.
Separate accounting may be required if you do not pay over withheld employee social security, Medicare, or income taxes; deposit required taxes; make required payments; or file tax returns. In this case, you would receive written notice from the IRS requiring you to deposit taxes into a special trust account for the U.S. Government. You would also have to file monthly tax returns on Form 941-M, Employer's Monthly Federal Tax Return. You may be charged with criminal penalties if you do not comply with the special bank deposit requirements for the special trust account for the U.S. Government.
“Averaged” failure-to-deposit penalty.
IRS may assess an "averaged" failure-to-deposit (FTD) penalty of 2% to 10% if you are a monthly schedule depositor and did not properly complete line 15 of Form 941 when your tax liability (line 10) shown on Form 941 equaled or exceeded $2,500. The IRS may also assess an "averaged" FTD penalty of 2% to 10% if you are a semiweekly schedule depositor and your tax liability (line 10) shown on Form 941 equaled or exceeded $2,500 and you: The FTD penalty is figured by distributing your total tax liability shown on line 10 of Form 941 equally throughout the tax period. As a result, your deposits and payments may not be counted as timely because the actual dates of your tax liabilities cannot be accurately determined. You can avoid an "averaged" FTD penalty by reviewing your return before you file it. Follow these steps before submitting your Form 941.

12. Filing Form 941 or Form 944

Form 941.
Each quarter, all employers who pay wages subject to income tax withholding (including withholding on sick pay and supplemental unemployment benefits) or social security and Medicare taxes must file Form 941, Employer's QUARTERLY Federal Tax Return, unless the employer is required to file Form 944 or the following exceptions apply. Form 941 must be filed by the last day of the month that follows the end of the quarter. See the Calendar on page 2.
Form 944.
If you receive written notification that you qualify for the Form 944 program, you must file Form 944, Employer's ANNUAL Federal Tax Return, instead of
Form 941. If you received this notification, but prefer to file Form 941, you can request to have your filing requirement changed to Form 941 if you satisfy certain requirements. See the Instructions for Form 944 for details. Employers who must file Form 944 have until the last day of the month that follows the end of the year to file Form 944.
Exceptions.

The following exceptions apply to the filing requirements for Forms 941 and 944.

Form 941 e-file.
The Form 941 e-file program allows a taxpayer to electronically file Form 941 or Form 944 using a personal computer, modem, and commercial tax preparation software. For more information, visit the IRS website at www.irs.gov and click on the e-file link, or call 1-866-255-0654. See Publication 1855, Technical Specifications Guide for the Electronic Filing of Form 941, Employer's QUARTERLY Federal Tax Return, for technical specifications.
Electronic filing by reporting agents.
Reporting agents filing Forms 941 or Form 944 for groups of taxpayers can file them electronically. See Reporting Agents in section 7 of Publication 15-A.
Penalties.

For each whole or part month that a return is not filed when required (disregarding any extensions of the filing deadline), there is a failure-to-file penalty of 5% of the unpaid tax due with that return. The maximum penalty is generally 25% of the tax due. Also, for each whole or part month that the tax is paid late (disregarding any extensions of the payment deadline), there is a failure-to-pay penalty of 0.5% per month of the amount of tax. For individual filers only, the failure-to-pay penalty is reduced from 0.5% per month to 0.25% per month if an installment agreement is in effect. You must have filed your return on or before the due date of the return to qualify for the reduced penalty. The maximum amount of the failure-to-pay penalty is also 25% of the tax due. If both penalties apply in any month, the failure-to-file penalty is reduced by the amount of the failure-to-pay penalty. The penalties will not be charged if you have a reasonable cause for failing to file or pay. If you receive a penalty notice, you can provide an explanation of why you believe reasonable cause exists.

Note.

In addition to any penalties, interest accrues from the due date of the tax on any unpaid balance.

If income, social security, or Medicare taxes that must be withheld are not withheld or are not paid, you may be personally liable for the trust fund recovery penalty. See in section 11. Use of a reporting agent or other third-party payroll service provider does not relieve an employer of the responsibility to ensure that tax returns are filed and all taxes are paid or deposited correctly and on time.
Do not file more than one Form 941 per quarter or more than one Form 944 per year.
Employers with multiple locations or divisions must file only one Form 941 per quarter or one Form 944 per year. Filing more than one return may result in processing delays and may require correspondence between you and the IRS. For information on making adjustments to previously filed returns, see section 13.
Reminders about filing.
Final return.
If you go out of business, you must file a final return for the last quarter (last year for Form 944) in which wages are paid. If you continue to pay wages or other compensation for periods following termination of your business, you must file returns for those periods. See the Instructions for Form 941 or the Instructions for Form 944 for details on how to file a final return. If you are required to file a final return, you are also required to furnish Forms W-2 to your employees by the due date of your final return. File Forms W-2 and W-3 with the SSA by the last day of the month that follows the due date of your final return. Do not send an original or copy of your Form 941 or Form 944 to the SSA. See the Instructions for Forms W-2 and W-3 for more information.
Filing late returns for previous years.
If possible, get a copy of Form 941 or Form 944 (and separate instructions) with a revision date showing the year for which your delinquent return is being filed. See on page 69 for various ways to secure any necessary forms and instructions. Contact the IRS at 1-800-829-4933 if you have any questions.
Table 3. Social Security and Medicare Tax Rates (for 3 prior years)
Calendar YearWage Base Limit (each employee)Tax Rate on Taxable Wages and Tips
2008–Social Security$102,00012.4%
2008–MedicareAll Wages2.9%
2007–Social Security$97,50012.4%
2007–MedicareAll Wages2.9%
2006–Social Security$94,20012.4%
2006–MedicareAll Wages2.9%
Reconciling Forms W-2, W-3, and 941 or 944.
When there are discrepancies between Forms 941 or Form 944 filed with the IRS and Forms W-2 and W-3 filed with the SSA, the IRS must contact you to resolve the discrepancies. To help reduce discrepancies:
  1. Report bonuses as wages and as social security and Medicare wages on Forms W-2 and on Form 941 or Form 944,
  2. Report both social security and Medicare wages and taxes separately on Forms W-2, W-3, 941, and 944,
  3. Report employee share of social security taxes on Form W-2 in the box for social security tax withheld (box 4), not as social security wages,
  4. Report employee share of Medicare taxes on Form W-2 in the box for Medicare tax withheld (box 6), not as Medicare wages,
  5. Make sure the social security wage amount for each employee does not exceed the annual social security wage base limit (for example, $102,000 for 2008),
  6. Do not report noncash wages that are not subject to social security or Medicare taxes as social security or Medicare wages,
  7. If you used an EIN on any Form 941 or Form 944 for the year that is different from the EIN reported on Form W-3, enter the other EIN on Form W-3 in the box for “Other EIN used this year,”
  8. Be sure that the amounts on Form W-3 are the total of amounts from Forms W-2, and
  9. Reconcile Form W-3 with your four quarterly Forms 941 or annual Form 944 by comparing amounts reported for:
    1. Income tax withholding;
    2. Social security wages, social security tips, and Medicare wages and tips. Form W-3 should include Form 941 or Form 944 adjustments only for the current year (that is, if the Form 941 or Form 944 adjustments include amounts for a prior year, do not report those prior year adjustments on the current-year Forms W-2 and W-3);
    3. Social security and Medicare taxes. The amounts shown on the four quarterly Forms 941 or the annual Form 944 , including current-year adjustments, should be approximately twice the amounts shown on Form W-3. This is because Form 941 and Form 944 include both the employer and employee shares of social security and Medicare taxes; and
    4. Advance earned income credit (EIC).
Do not report on Form 941 or Form 944 backup withholding or income tax withholding on nonpayroll payments such as pensions, annuities, and gambling winnings. Nonpayroll withholding must be reported on Form 945, Annual Return of Withheld Federal Income Tax. See the Instructions for Form 945 for details. Income tax withholding required to be reported on Forms 1099 or W-2G must be reported on Form 945. Only taxes and withholding properly reported on Form W-2 should be reported on Form 941 or Form 944. Amounts reported on Forms W-2, W-3, and Forms 941 or Form 944 may not match for valid reasons. If they do not match, you should determine that the reasons are valid. Keep your reconciliation so that you will have a record of why amounts did not match in case there are inquiries from the IRS or the SSA. See the Instructions for Schedule D (Form 941) if you need to explain any discrepancies that were caused by an acquisition, statutory merger, or consolidation.

13. Reporting Corrections to Form 941 and Form 944

There is a new process for correcting errors on a previously filed Form 941 or Form 944, beginning with errors discovered in 2009. Corrections to a previously filed Form 941 or Form 944 will be made on new Form 941-X or new Form 944-X. For more information, see the Instructions for Form 941-X (or the Instructions for Form 944-X). Current period adjustments will continue to be reported on Form 941 or Form 944. See the Instructions for Form 941 (or the Instructions for Form 944). There are also new Forms 943-X, 945-X, and CT-1-X to report corrections on the corresponding returns. All of the X forms will be used by employers or payers to make corrections or claim refunds or abatements of employment taxes.

Current Period Adjustments

In certain cases, amounts reported as social security and Medicare taxes in column 2 of lines 5a, 5b, and 5c of Form 941 (column 2 of lines 4a, 4b, and 4c for Form 944) must be adjusted to arrive at your correct tax liability (for example, excluding amounts withheld by a third-party payor or amounts you were not required to withhold). Current period adjustments are reported on lines 7a, 7b, and 7c of Form 941 (line 6a of the 2008 Form 944, line 6 of the 2009 Form 944) and include the following:

Adjustment of tax on tips.
If, by the 10th of the month after the month you received an employee's report on tips, you do not have enough employee funds available to withhold the employee's share of social security and Medicare taxes, you no longer have to collect it. However, report the entire amount of these tips on lines 5b (social security tips) and 5c (Medicare wages and tips) (lines 4b and 4c of Form 944). Include as a negative adjustment on line 7c (line 6a of the 2008 Form 944, line 6 of the 2009 Form 944) the total uncollected employee share of the social security and Medicare taxes.
Adjustment of tax on group-term life insurance premiums paid for former employees.
The employee share of social security and Medicare taxes on group-term life insurance over $50,000 for a former employee is paid by the former employee with his or her tax return and is not collected by the employer. However, include all social security and Medicare taxes for such coverage on lines 5a and 5c (social security and Medicare taxes) (lines 4a and 4c of Form 944), and back out the amount of the employee share of these taxes as a negative adjustment on line 7c (line 6a of the 2008 Form 944, line 6 of the 2009 Form 944). See Publication 15-B for more information on group-term life insurance.
Adjustment of tax on third-party sick pay.
Report both the employer and employee shares of social security and Medicare taxes for sick pay on lines 5a and 5c of Form 941 (lines 4a and 4c of Form 944). Show as a negative adjustment on line 7b (line 6a of the 2008 Form 944, line 6 of the 2009 Form 944) the social security and Medicare taxes withheld on sick pay by a third-party payor. See section 6 of Publication 15-A for more information.
Fractions-of-cents adjustment.
If there is a small difference between total taxes after adjustment for advance EIC (line 10) (line 9 of Form 944) and total deposits (line 11) (line 10 of Form 944), it may have been caused, all or in part, by rounding to the nearest cent each time you computed payroll. This rounding occurs when you figure the amount of social security and Medicare tax to be withheld and deposited from each employee's wages. The IRS refers to rounding differences relating to employee withholding of social security and Medicare taxes as “fractions-of-cents” adjustments. If you pay your taxes with Form 941 (or Form 944) instead of making deposits because your total taxes for the quarter (year for Form 944) are less than $2,500, you also may report a fractions-of-cents adjustment. To determine if you have a fractions-of-cents adjustment, multiply the total wages and tips for the quarter subject to: Compare these amounts (the employee share of social security and Medicare taxes) with the total social security and Medicare taxes actually withheld from employees for the quarter (from your payroll records). The difference, positive or negative, is your fractions-of-cents adjustment to be reported on line 7a (line 6a of the 2008 Form 944, line 6 of the 2009 Form 944). If the actual amount withheld is less, report a negative adjustment using a minus sign (if possible) in the entry space. If the actual amount is more, report a positive adjustment. For the above adjustments, prepare and retain a brief supporting statement explaining the nature and amount of each. Do not attach the statement to Form 941 or Form 944.
Example —

Cedar, Inc. was entitled to the following current period adjustments.

Cedar, Inc. reported these adjustments on line 7 of
Form 941 as shown in the Current Period Adjustment Example on page 27.

Current Period Adjustment Example

Current Period Adjustment Example

No change to record of federal tax liability.
Do not make any changes to your record of federal tax liability reported on line 15 or Schedule B (Form 941) (line 13 or Form 945-A for Form 944 filers) for current period adjustments. The amounts reported on the record reflect the actual amounts you withheld from employees' wages for social security and Medicare taxes. Because the current period adjustments make the amounts reported on lines 5a, column 2, 5b, column 2, and 5c, column 2 of Form 941 (lines 4a, 4b, and 4c of column 2 for Form 944) equal the actual amounts you withheld (the amounts reported on the record), no additional changes to the record of federal tax liability are necessary for these adjustments.

Prior Period Adjustments

New forms.
The Internal Revenue Service has developed Form 941-X, Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund, and Form 944-X, Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund, to replace Form 941c, Supporting Statement to Correct Information. There are also new Forms 943-X, 945-X, and CT-1-X to report corrections on the corresponding returns. Form 941-X and Form 944-X also replace Form 843, Claim for Refund or Request for Abatement, for employers to request a refund or abatement of overreported employment taxes. Continue to use Form 843 when requesting a refund or abatement of assessed interest or penalties.
Background.
Treasury Decision 9405 changed the process for making interest-free adjustments to employment taxes reported on Form 941 and Form 944 and for filing a claim for refund of employment taxes. Treasury Decision 9405, 2008-32 I.R.B. 293, is available at www.irs.gov/irb/2008-32_irb/ar13.html. You will use the revised adjustment process if you underreported employment taxes and are making a payment, or if you overreported employment taxes and will be applying the credit to the Form 941 or Form 944 period during which you file Form 941-X or Form 944-X. You will use the revised claim process if you overreported employment taxes and are requesting a refund or abatement of the overreported amount. We use the terms “correct” and “corrections” to include interest-free adjustments under sections 6205 and 6413, and claims for refund and abatement under sections 6402, 6414, and 6404 of the Internal Revenue Code.
New process for correcting employment taxes.
After December 31, 2008, when you discover an error on a previously filed Form 941 or Form 944, you must: Beginning with the first quarter of 2009, Form 941 will no longer provide adjustment lines (formerly lines 7d through 7g) for correcting prior quarter errors. Beginning with calendar year 2009, Form 944 will no longer provide adjustment lines (formerly lines 6b through 6e) for correcting prior year errors. However, continue to report current quarter adjustments for fractions of cents, third-party sick pay, tips, and group-term life insurance on Form 941 using lines 7a through 7c, and on Form 944 using line 6. Report the correction of underreported and overreported amounts for the same tax period on a single Form 941-X or Form 944-X unless you are requesting a refund. If you are requesting a refund and are correcting both underreported and overreported amounts, file one Form 941-X or Form 944-X correcting the underreported amounts only and a second Form 941-X or Form 944-X correcting the overreported amounts. See the chart on the back of Form 941-X or Form 944-X for help in choosing whether to use the adjustment process or the claim process. See the Instructions for Form 941-X for details on how to make the adjustment or claim for refund or abatement.
Income tax withholding adjustments.
Correct prior quarter income tax withholding errors by making the correction on Form 941-X when you discover the error. You may make an adjustment only to correct income tax withholding errors discovered during the same calendar year in which you paid the wages. This is because the employee uses the amount shown on Form W-2 as a credit when filing his or her income tax return (Form 1040, etc.). You cannot adjust amounts reported as income tax withheld in a prior calendar year unless it is to correct an administrative error. An administrative error occurs if the amount you entered on Form 941 or Form 944 is not the amount you actually withheld. For example, if the total income tax actually withheld was incorrectly reported on Form 941 or Form 944 due to a mathematical or transposition error, this would be an administrative error. The administrative error adjustment corrects the amount reported on Form 941 or Form 944 to agree with the amount actually withheld from employees.
Collecting underwithheld taxes from employees.

If you withheld no income, social security, or Medicare taxes or less than the correct amount from an employee's wages, you can make it up from later pay to that employee. But you are the one who owes the underpayment. Reimbursement is a matter for settlement between you and the employee. Underwithheld income tax must be recovered from the employee on or before the last day of the calendar year. There are special rules for tax on tips (see section 6) and fringe benefits (see section 5).

Refunding amounts incorrectly withheld from employees.
If you withheld more than the correct amount of income, social security, or Medicare taxes from wages paid, repay or reimburse the employee the excess. Any excess income tax withholding must be repaid or reimbursed to the employee before the end of the calendar year in which it was withheld. Keep in your records the employee's written receipt showing the date and amount of the repayment or record of reimbursement. If you did not repay or reimburse the employee, you must report and pay each excess amount when you file Form 941 for the quarter (or Form 944 for the year) in which you withheld too much tax.
Correcting filed Forms W-2 and W-3.
When adjustments are made to correct wages and social security and Medicare taxes because of a change in the wage totals reported for a previous year, you also need to file Form W-2c, Corrected Wage and Tax Statement, and Form W-3c, Transmittal of Corrected Wage and Tax Statements, with the SSA. Up to five Forms W-2c per Form W-3c may now be filed per session over the Internet, with no limit on the number of sessions. For more information, visit the Social Security Administration's Employer W-2 Filing Instructions & Information webpage at
www.socialsecurity.gov/employer.
Exceptions to interest-free corrections of employment taxes.
A correction will not be eligible for interest-free treatment if A correction will not be eligible for interest-free treatment after the earlier of the following:

Wage Repayments

If an employee repays you for wages received in error, do not offset the repayments against current-year wages unless the repayments are for amounts received in error in the current year.

Repayment of current year wages.
If you receive repayments for wages paid during a prior quarter in the current year, report adjustments on Form 941-X to recover income tax withholding and social security and Medicare taxes for the repaid wages (as discussed earlier).
Repayment of prior year wages.
If you receive repayments for wages paid during a prior year, report an adjustment on Form 941-X or Form 944-X to recover the social security and Medicare taxes. You may not make an adjustment for income tax withholding because the wages were wages and income to the employee for the prior year. You also must file Forms W-2c and W-3c with the SSA to correct social security and Medicare wages and taxes. Do not correct wages (box 1) on Form W-2c for the amount paid in error. Give a copy of Form W-2c to the employee.
Employee reporting of repayment.
The wages paid in error in the prior year remain taxable to the employee for that year. This is because the employee received and had use of those funds during that year. The employee is not entitled to file an amended return (Form 1040X) to recover the income tax on these wages. Instead, the employee is entitled to a deduction (or credit in some cases) for the repaid wages on his or her income tax return for the year of repayment.

14. Federal Unemployment (FUTA) Tax

The Federal Unemployment Tax Act (FUTA), with state unemployment systems, provides for payments of unemployment compensation to workers who have lost their jobs. Most employers pay both a federal and a state unemployment tax. A list of state unemployment agencies, including addresses and phone numbers, is available in the Instructions for Form 940. Only the employer pays FUTA tax; it is not withheld from the employee's wages. For more information, see the Instructions for Form 940.

Services rendered after December 20, 2000, to a federally recognized Indian tribal government (or any subdivision, subsidiary, or business wholly owned by such an Indian tribe) are exempt from FUTA tax, subject to the tribe's compliance with state law. For more information, see Internal Revenue Code section 3309(d).
Who must pay?
Use the following three tests to determine whether you must pay FUTA tax. Each test applies to a different category of employee, and each is independent of the others. If a test describes your situation, you are subject to FUTA tax on the wages that you pay to employees in that category during the current calendar year.
  1. General test. You are subject to FUTA tax in 2009 on the wages that you pay employees who are not farmworkers or household workers if in the current or preceding calendar year:
    1. You paid wages of $1,500 or more in any calendar quarter in 2008 or 2009, or
    2. You had one or more employees for at least some part of a day in any 20 or more different weeks in 2008 or 20 or more different weeks in 2009.
  2. Household employees test. You are subject to FUTA tax if you paid total cash wages of $1,000 or more to household employees in any calendar quarter in 2008 or 2009. A household employee is an employee who performs household work in a private home, local college club, or local fraternity or sorority chapter.
  3. Farmworkers test. You are subject to FUTA tax on the wages that you pay to farmworkers if:
    1. You paid cash wages of $20,000 or more to farmworkers during any calendar quarter in 2008 or 2009, or
    2. You employed 10 or more farmworkers during at least some part of a day (whether or not at the same time) during any 20 or more different weeks in 2008 or 20 or more different weeks in 2009.
Computing FUTA tax.

For 2008 and 2009, the FUTA tax rate is 6.2%. The tax applies to the first $7,000 that you pay to each employee as wages during the year. The $7,000 is the federal wage base. Your state wage base may be different. Generally, you can take a credit against your FUTA tax for amounts that you paid into state unemployment funds. This credit cannot be more than 5.4% of taxable wages. If you are entitled to the maximum 5.4% credit, the FUTA tax rate after the credit is 0.8%.

Successor employer.

If you acquired a business from an employer who was liable for FUTA tax, you may be able to count the wages that employer paid to the employees who continue to work for you when you figure the $7,000 FUTA wage base. See the Instructions for Form 940.

Depositing FUTA tax.
For deposit purposes, figure FUTA tax quarterly. Determine your FUTA tax liability by multiplying the amount of taxable wages paid during the quarter by .008 (0.8%). Stop depositing FUTA tax on an employee's wages when he or she reaches $7,000 in taxable wages for the calendar year. If any part of the wages subject to FUTA is exempt from state unemployment tax, you may have to deposit more than the tax using the 0.8% rate. For example, in certain states, wages paid to corporate officers, certain payments of sick pay by unions, and certain fringe benefits are exempt from state unemployment tax. If your FUTA tax liability for a quarter is $500 or less, you do not have to deposit the tax. Instead, you may carry it forward and add it to the liability figured in the next quarter to see if you must make a deposit. If your FUTA tax liability for any calendar quarter in 2009 is over $500 (including any FUTA tax carried forward from an earlier quarter), you must deposit the tax using EFTPS or at an authorized financial institution using Form 8109. See section 11 for information on these two deposit methods.
Household employees.
You are not required to deposit FUTA taxes for household employees unless you report their wages on Form 941, Form 944, or Form 943. See Publication 926, Household Employer's Tax Guide, for more information.
When to deposit.
Deposit the FUTA tax by the last day of the first month that follows the end of the quarter. If the due date (below) for making your deposit falls on a Saturday, Sunday, or legal holiday, you may make your deposit on the next business day. If your liability for the fourth quarter (plus any undeposited amount from any earlier quarter) is over $500, deposit the entire amount by the due date of Form 940 (January 31). If it is $500 or less, you can make a deposit, pay the tax with a major credit card, or pay the tax with your Form 940 by January 31.
Table 4. When to Deposit FUTA Taxes
QuarterEndingDue Date
Jan.–Feb.–Mar.Mar. 31Apr. 30
Apr.–May–JuneJune 30July 31
July–Aug.–Sept.Sept. 30Oct. 31
Oct.–Nov.–Dec.Dec. 31Jan. 31
Reporting FUTA tax.
Use Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return, to report FUTA tax. File Form 940 by February 2, 2009. However, if you deposited all FUTA tax when due, you may file on or before February 10, 2009. If you do not receive Form 940, you can get a form by calling 1-800-TAX-FORM (1-800-829-3676).
Household employees.
If you did not report employment taxes for household employees on Form 941, Form 944, or Form 943, report FUTA tax for these employees on Schedule H (Form 1040), Household Employment Taxes. See Publication 926 for more information. You must have an EIN to file Schedule H (Form 1040).
Electronic filing by reporting agents.

Reporting agents filing Forms 940 for groups of taxpayers can file them electronically. See the Reporting Agent discussion in section 7 of Publication 15-A.

15. Special Rules for Various Types of Services and Payments

Section references are to the Internal Revenue Code unless otherwise noted.
Special Classes of Employment
and Special Types of Payments
Treatment Under Employment Taxes
Income Tax WithholdingSocial Security and MedicareFederal Unemployment
Aliens, nonresident.See pages 14 and 16 and Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities, and Publication 519, U.S. Tax Guide for Aliens.
Aliens, resident
1. Service performed in the U.S.Same as U.S. citizen.Same as U.S. citizen. (Exempt if any part of service as crew member of foreign vessel or aircraft is performed outside U.S.)Same as U.S. citizen.
2. Service performed outside U.S.WithholdTaxable if (1) working for an American employer or (2) an American employer by agreement covers U.S. citizens and residents employed by its foreign affiliates. Exempt unless on or in connection with an American vessel or aircraft and either performed under contract made in U.S., or alien is employed on such vessel or aircraft when it touches U.S. port.
Cafeteria plan benefits under section 125.If employee chooses cash, subject to all employment taxes. If employee chooses another benefit, the treatment is the same as if the benefit was provided outside the plan. See Publication 15-B for more information.
Deceased worker:
1.Wages paid to beneficiary or estate in same calendar year as worker's death. See the Instructions for Forms W-2 and W-3 for details. ExemptTaxableTaxable
2.Wages paid to beneficiary or estate after calendar year of worker's death.ExemptExemptExempt
Dependent care assistance programs. Exempt to the extent that it is reasonable to believe that amounts are excludable from gross income under section 129.
Disabled worker's wages paid after year in which worker became entitled to disability insurance benefits under the Social Security Act. WithholdExempt, if worker did not perform any service for employer during period for which payment is made.Taxable
Employee business expense reimbursement:
1. Accountable plan.
a.Amounts not exceeding specified government rate for per diem or standard mileage.ExemptExemptExempt
b.Amounts in excess of specified government rate for per diem or standard mileage.WithholdTaxableTaxable
2. Nonaccountable plan.WithholdTaxableTaxable
See page 10 for details.
Family employees:
1.Child employed by parent (or partnership in which each partner is a parent of the child).WithholdExempt until age 18; age 21 for domestic service.Exempt until age 21
2.Parent employed by child.WithholdTaxable if in course of the son's or daughter's business. For domestic services, see section 3.Exempt
3.Spouse employed by spouse.WithholdTaxable if in course of spouse's business.Exempt
See section 3 for more information.
Fishing and related activities.See Publication 334, Tax Guide for Small Business.
Foreign governments and international organizations.ExemptExemptExempt
Foreign service by U.S. citizens:
1.As U.S. government employees.WithholdSame as within U.S.Exempt
2.For foreign affiliates of American employers and other private employers.Exempt if at time of payment (1) it is reasonable to believe employee is entitled to exclusion from income under section 911 or (2) the employer is required by law of the foreign country to withhold income tax on such payment. Exempt unless (1) an American employer by agreement covers U.S. citizens employed by its foreign affiliates or (2) U.S. citizen works for American employer. Exempt unless (1) on American vessel or aircraft and work is performed under contract made in U.S. or worker is employed on vessel when it touches U.S. port or (2) U.S. citizen works for American employer (except in a contiguous country with which the U.S. has an agreement for unemployment compensation) or in the U.S. Virgin Islands.
Fringe benefitsTaxable on excess of fair market value of the benefit over the sum of an amount paid for it by the employee and any amount excludable by law. However, special valuation rules may apply. Benefits provided under cafeteria plans may qualify for exclusion from wages for social security, Medicare, and FUTA taxes. See Publication 15-B for details.
Government employment:
State/local governments and political subdivisions, employees of:
1.Salaries and wages (includes payments to most elected and appointed officials.) See Chapter 3 of Publication 963, Federal-State Reference Guide. WithholdGenerally, taxable for (1) services performed by employees who are either (a) covered under a section 218 agreement or (b) not covered under a section 218 agreement and not a member of a public retirement system (mandatory social security and Medicare coverage), and (2) (for Medicare tax only) for services performed by employees hired or rehired after 3/31/86 who are not covered under a section 218 agreement or the mandatory social security provisions, unless specifically excluded by law. See Publication 963. Exempt
2.Election workers. Election individuals are workers who are employed to perform services for state or local governments at election booths in connection with national, state, or local elections. ExemptTaxable if paid $1,500 or more in 2009 (lesser amount if specified by a section 218 social security agreement). See Rev. Rul. 2000-6. Exempt
Note. File Form W-2 for payments of $600 or more even if no social security, or Medicare taxes were withheld.
3.Emergency workers. Emergency workers who were hired on a temporary basis in response to a specific unforeseen emergency and are not intended to become permanent employees. WithholdExempt if serving on a temporary basis in case of fire, storm, snow, earthquake, flood, or similar emergency.Exempt
U.S. federal government employeesWithholdTaxable for Medicare. Taxable for social security unless hired before 1984. See IRC 3121(b)(5).Exempt
Homeworkers (industrial, cottage industry):
1.Common law employees.WithholdTaxableTaxable
2.Statutory employees.
See section 2 for details.
ExemptTaxable if paid $100 or more in cash in a year.Exempt
Hospital employees:
1.InternsWithholdTaxableExempt
2.PatientsWithholdTaxable (Exempt for state or local government hospitals.)Exempt
Household employees:
1.Domestic service in private homes. Farmers, see Publication 51
(Circular A).
Exempt (withhold if both employer and employee agree).Taxable if paid $1,700 or more in cash in 2009. Exempt if performed by an individual under age 18 during any portion of the calendar year and is not the principal occupation of the employee. Taxable if employer paid total cash wages of $1,000 or more in any quarter in the current or preceding calendar year.
2.Domestic service in college clubs, fraternities, and sororities.Exempt (withhold if both employer and employee agree).Exempt if paid to regular student; also exempt if employee is paid less than $100 in a year by an income-tax-exempt employer.Taxable if employer paid total cash wages of $1,000 or more in any quarter in the current or preceding calendar year.
Insurance for employees:
1.Accident and health insurance premiums under a plan or system for employees and their dependents generally or for a class or classes of employees and their dependents. Exempt (except 2% shareholder-employees of S corporations).ExemptExempt
2.Group-term life insurance costs.
See Publication 15-B for details
ExemptExempt, except for the cost of group-term life insurance that is includible in the employee's gross income. Special rules apply for former employees. Exempt
Insurance agents or solicitors:
1.Full-time life insurance salesperson.Withhold only if employee under common law. See section 2.TaxableTaxable if (1) employee under common law and (2) not paid solely by commissions.
2.Other salesperson of life, casualty, etc., insurance.Withhold only if employee under common law.Taxable only if employee under common law.Taxable if (1) employee under common law and (2) not paid solely by commissions.
Interest on loans with below-market interest rates (foregone interest and deemed original issue discount). See Publication 15-A.
Leave-sharing plans: Amounts paid to an employee under a leave-sharing plan. WithholdTaxableTaxable
Newspaper carriers and vendors: Newspaper carriers under age 18; newspaper and magazine vendors buying at fixed prices and retaining receipts from sales to customers. See Publication 15-A for information on statutory nonemployee status. Exempt (withhold if both employer and employee voluntarily agree).ExemptExempt
Noncash payments:
1.For household work, agricultural labor, and service not in the course of the employer's trade or business.Exempt (withhold if both employer and employee voluntarily agree).ExemptExempt
2.To certain retail commission salespersons ordinarily paid solely on a cash commission basis.Optional with employer, except to the extent employee's supplemental wages during the year exceed $1,000,000.TaxableTaxable
Nonprofit organizations.See Publication 15-A.
Officers or shareholders of an S Corporation. Distributions and other payments by an S corporation to a corporate officer or shareholder must be treated as wages to the extent the amounts are reasonable compensation for services to the corporation by an employee. See the Instructions for Form 1120S. WithholdTaxableTaxable
Partners: Payments to general or limited partners of a partnership. See Publication 541, Partnerships, for partner reporting rules. ExemptExemptExempt
Railroads: Payments subject to the Railroad Retirement Act. WithholdExemptExempt
Religious exemptions.See Publication 15-A and Pub. 517, Social Security and Other Information for Members of the Clergy and Religious Workers.
Retirement and pension plans:
1.Employer contributions to a qualified plan.ExemptExemptExempt
2.Elective employee contributions and deferrals to a plan containing a qualified cash or deferred compensation arrangement (for example, 401(k)). Generally exempt, but see section 402(g) for limitation.TaxableTaxable
3.Employer contributions to individual retirement accounts under simplified employee pension plan (SEP).Generally exempt, but see section 402(g) for salary reduction SEP limitation.Exempt, except for amounts contributed under a salary reduction SEP agreement.
4.Employer contributions to section 403(b) annuities.Generally exempt, but see section 402(g) for limitation.Taxable if paid through a salary reduction agreement (written or otherwise).
5.Employee salary reduction contributions to a SIMPLE retirement account.ExemptTaxableTaxable
6.Distributions from qualified retirement and pension plans and section 403(b) annuities.


See Publication 15-A for information on pensions, annuities, and employer contributions to nonqualified deferred compensation arrangements.
Withhold, but recipient may elect exemption on Form W-4P in certain cases; mandatory 20% withholding applies to an eligible rollover distribution that is not a direct rollover; exempt for direct rollover. See Publication 15-A. ExemptExempt
Salespersons:
1.Common law employees.WithholdTaxableTaxable
2.Statutory employees.ExemptTaxableTaxable, except for full-time life insurance sales agents.
3.Statutory nonemployees (qualified real estate agents, direct sellers, and certain companion sitters). See Publication 15-A for details. ExemptExemptExempt
Scholarships and fellowship grants: (includible in income under section 117(c)). WithholdTaxability depends on the nature of the employment and the status of the organization. See Students on next page.
Severance or dismissal pay.WithholdTaxableTaxable
Service not in the course of the employer's trade or business, other than on a farm operated for profit or for household employment in private homes. Withhold only if employee earns $50 or more in cash in a quarter and works on 24 or more different days in that quarter or in the preceding quarter. Taxable if employee receives $100 or more in cash in a calendar year.Taxable only if employee earns $50 or more in cash in a quarter and works on 24 or more different days in that quarter or in the preceding quarter.
Sick pay.
See Publication 15-A for more information.
WithholdExempt after end of 6 calendar months after the calendar month employee last worked for employer.
Students, scholars, trainees, teachers, etc.:
1.Student enrolled and regularly attending classes, performing services for:
a.Private school, college, or universityWithholdExemptExempt
b.Auxiliary nonprofit organization operated for and controlled by school, college, or university.WithholdExempt unless services are covered by a section 218 (Social Security Act) agreement.Exempt
c.Public school, college, or university.WithholdExempt unless services are covered by a section 218 (Social Security Act) agreement.Exempt
2.Full-time student performing service for academic credit, combining instruction with work experience as an integral part of the program. WithholdTaxableExempt unless program was established for or on behalf of an employer or group of employers.
3.Student nurse performing part-time services for nominal earnings at hospital as incidental part of training.WithholdExemptExempt
4.Student employed by organized camps.WithholdTaxableExempt
5.Student, scholar, trainee, teacher, etc., as nonimmigrant alien under section 101(a)(15)(F), (J), (M), or (Q) of Immigration and Nationality Act (that is, aliens holding F-1, J-1, M-1, or Q-1 visas). Withhold unless excepted by regulations.Exempt if service is performed for purpose specified in section 101(a)(15)(F), (J), (M), or (Q) of Immigration and Nationality Act. However, these taxes may apply if the employee becomes a resident alien. See the special residency tests for exempt individuals in chapter 1 of Publication 519.
Supplemental unemployment compensation plan benefits.WithholdExempt under certain conditions. See Publication 15-A.
Tips:
1.If $20 or more in a month.WithholdTaxableTaxable for all tips reported in writing to employer.
2.If less than $20 in a month. See section 6 for more information.ExemptExemptExempt
Worker's compensation.ExemptExemptExempt

16. How To Use the Income Tax Withholding and Advance Earned Income Credit (EIC) Payment Tables

Income Tax Withholding

There are several ways to figure income tax withholding. The following methods of withholding are based on the information that you get from your employees on Form W-4. See section 9 for more information on Form W-4.

Adjustments are not required when there will be more than the usual number of pay periods, for example, 27 biweekly pay dates instead of 26.

Wage Bracket Method

Under the wage bracket method, find the proper table (on pages 40-59) for your payroll period and the employee's marital status as shown on his or her Form W-4. Then, based on the number of withholding allowances claimed on the Form W-4 and the amount of wages, find the amount of federal tax to withhold. If your employee is claiming more than 10 withholding allowances, see below.

If you cannot use the wage bracket tables because wages exceed the amount shown in the last bracket of the table, use the percentage method of withholding described below. Be sure to reduce wages by the amount of total withholding allowances in Table 5 on this page before using the percentage method tables (pages 38-39).

Adjusting wage bracket withholding for employees claiming more than 10 withholding allowances.

The wage bracket tables can be used if an employee claims up to 10 allowances. More than 10 allowances may be claimed because of the special withholding allowance, additional allowances for deductions and credits, and the system itself. Adapt the tables to more than 10 allowances as follows:

  1. Multiply the number of withholding allowances over 10 by the allowance value for the payroll period. The allowance values are in Table 5, Percentage Method—2009 Amount for One Withholding Allowance later.
  2. Subtract the result from the employee's wages.
  3. On this amount, find and withhold the tax in the column for 10 allowances.

This is a voluntary method. If you use the wage bracket tables, you may continue to withhold the amount in the “10” column when your employee has more than 10 allowances, using the method above. You can also use any other method described below.

Percentage Method

If you do not want to use the wage bracket tables on pages 40-59 to figure how much income tax to withhold, you can use a percentage computation based on Table 5 below and the appropriate rate table. This method works for any number of withholding allowances the employee claims and any amount of wages.

Use these steps to figure the income tax to withhold under the percentage method.

  1. Multiply one withholding allowance for your payroll period (see Table 5 below) by the number of allowances that the employee claims.
  2. Subtract that amount from the employee's wages.
  3. Determine the amount to withhold from the appropriate table on page 38 or 39.
Table 5. Percentage Method—2009 Amount for One Withholding Allowance
Payroll PeriodOne Withholding Allowance
Weekly$70.19
Biweekly140.38
Semimonthly152.08
Monthly304.17
Quarterly912.50
Semiannually1,825.00
Annually3,650.00
Daily or miscellaneous (each day of the payroll period)14.04
Example.
An unmarried employee is paid $600 weekly. This employee has in effect a Form W-4 claiming two withholding allowances. Using the percentage method, figure the income tax to withhold as follows:
1.Total wage payment$600.00
2.One allowance$70.19
3.Allowances claimed on Form W-42
4.Multiply line 2 by line 3$140.38
5Amount subject to withholding (subtract line 4 from line 1)$459.62
6.Tax to be withheld on $459.62 from Table 1—single person, page 38$53.84
To figure the income tax to withhold, you may reduce the last digit of the wages to zero, or figure the wages to the nearest dollar.
Annual income tax withholding.

Figure the income tax to withhold on annual wages under the Percentage Method for an annual payroll period. Then prorate the tax back to the payroll period.

Example —

A married person claims four withholding allowances. She is paid $1,000 a week. Multiply the weekly wages by 52 weeks to figure the annual wage of $52,000. Subtract $14,600 (the value of four withholding allowances for 2009) for a balance of $37,400. Using the table for the annual payroll period on page 39, $3,612.50 is withheld. Divide the annual tax by 52. The weekly income tax to withhold is $69.47.

Alternative Methods of Income Tax Withholding

Rather than the Wage Bracket Method or Percentage Method described above, you can use an alternative method to withhold income tax. Publication 15-A describes these alternative methods and contains:

Some of the alternative methods explained in Publication 15-A are annualized wages, average estimated wages, cumulative wages, and part-year employment.

Advance Payment Methods for the Earned Income Credit (EIC)

To figure the advance EIC payment, you may use either the Wage Bracket Method or the Percentage Method as explained below. You may use other methods for figuring advance EIC payments if the amount of the payment is about the same as it would be using tables in this booklet. See the tolerances allowed in the chart in section 9 of Publication 15-A. See also section 10 in this booklet for an explanation of the advance payment of the EIC.

The number of withholding allowances that an employee claims on Form W-4 is not used in figuring the advance EIC payment. Nor does it matter that the employee has claimed exemption from income tax withholding on Form W-4.

Wage Bracket Method

If you use the wage bracket tables on pages 62-68, figure the advance EIC payment as follows.

Find the employee's gross wages before any deductions using the appropriate table. There are different tables for (a) single or head of household, (b) married without spouse filing certificate, and (c) married with both spouses filing certificates. Determine the amount of the advance EIC payment shown in the appropriate table for the amount of wages paid.

Percentage Method

If you do not want to use the wage bracket tables to figure how much to include in an employee's wages for the advance EIC payment, you can use the percentage method based on the appropriate rate table on pages 60 and 61.

Find the employee's gross wages before any deductions in the appropriate table on pages 60 and 61. There are different tables for (a) single or head of household, (b) married without spouse filing certificate, and (c) married with both spouses filing certificates. Find the advance EIC payment shown in the appropriate table for the amount of wages paid.

Whole-Dollar Withholding and Paying Advance EIC (Rounding)

The income tax withholding amounts in the Wage Bracket Tables (pages 40-59) have been rounded to whole-dollar amounts.

When employers use the Percentage Method (pages 38-39) or an alternative method of income tax withholding, the tax for the pay period may be rounded to the nearest dollar.

The Wage Bracket Tables for advance EIC payments (pages 62-68) have also been rounded to whole-dollar amounts. If you use the Tables for Percentage Method of Advance EIC Payments (pages 60-61), the payments may be rounded to the nearest dollar.

Tables for Percentage Method of Withholding
(For Wages Paid in 2009)
TABLE 1—WEEKLY Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) is:The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding allowances) is:The amount of income
tax to withhold is:
Not over $51$0Not over $154$0
Over—But not over—of excess over—Over—But not over—of excess over—
$51—$20010%—$51$154—$46110%—$154
$200—$681$14.90 plus 15%—$200$461—$1,455$30.70 plus 15%—$461
$681—$1,621$87.05 plus 25%—$681$1,455—$2,785$179.80 plus 25%—$1,455
$1,621—$3,338$322.05 plus 28%—$1,621$2,785—$4,165$512.30 plus 28%—$2,785
$3,338—$7,212$802.81 plus 33%—$3,338$4,165—$7,321$898.70 plus 33%—$4,165
$7,212$2,081.23 plus 35%—$7,212$7,321$1,940.18 plus 35%—$7,321
TABLE 2—BIWEEKLY Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding
allowances) is:
The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding
allowances) is:
The amount of income
tax to withhold is:
Not over $102$0Not over $308$0
Over—But not over—of excess over—Over—But not over—of excess over—
$102—$40010%—$102$308—$92110%—$308
$400—$1,362$29.80 plus 15%—$400$921—$2,910$61.30 plus 15%—$921
$1,362—$3,242$174.10 plus 25%—$1,362$2,910—$5,569$359.65 plus 25%—$2,910
$3,242—$6,677$644.10 plus 28%—$3,242$5,569—$8,331$1,024.40 plus 28%—$5,569
$6,677—$14,423$1,605.90 plus 33%—$6,677$8,331—$14,642$1,797.76 plus 33%—$8,331
$14,423$4,162.08 plus 35%—$14,423$14,642$3,880.39 plus 35%—$14,642
TABLE 3—SEMIMONTHLY Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) is:The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding allowances) is:The amount of income
tax to withhold is:
Not over $110$0Not over $333$0
Over—But not over—of excess over—Over—But not over—of excess over—
$110—$43310%—$110$333—$99810%—$333
$433—$1,475$32.30 plus 15%—$433$998—$3,152$66.50 plus 15%—$998
$1,475—$3,513$188.60 plus 25%—$1,475$3,152—$6,033$389.60 plus 25%—$3,152
$3,513—$7,233$698.10 plus 28%—$3,513$6,033—$9,025$1,109.85 plus 28%—$6,033
$7,233—$15,625$1,739.70 plus 33%—$7,233$9,025—$15,863$1,947.61 plus 33%—$9,025
$15,625$4,509.06 plus 35%—$15,625$15,863$4,204.15 plus 35%—$15,863
TABLE 4—MONTHLY Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) is:The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding
allowances) is:
The amount of income
tax to withhold is:
Not over $221$0Not over $667$0
Over—But not over—of excess over—Over—But not over—of excess over—
$221—$86710%—$221$667—$1,99610%—$667
$867—$2,950$64.60 plus 15%—$867$1,996—$6,304$132.90 plus 15%—$1,996
$2,950—$7,025$377.05 plus 25%—$2,950$6,304—$12,067$779.10 plus 25%—$6,304
$7,025—$14,467$1,395.80 plus 28%—$7,025$12,067—$18,050$2,219.85 plus 28%—$12,067
$14,467—$31,250$3,479.56 plus 33%—$14,467$18,050—$31,725$3,895.09 plus 33%—$18,050
$31,250$9,017.95 plus 35%—$31,250$31,725$8,407.84 plus 35%—$31,725
Tables for Percentage Method of Withholding (continued)
(For Wages Paid in 2009)
TABLE 5—QUARTERLY Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) is:The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding allowances) is:The amount of income
tax to withhold is:
Not over $663$0Not over $2,000$0
Over—But not over—of excess over—Over—But not over—of excess over—
$663—$2,60010%—$663$2,000—$5,98810%—$2,000
$2,600—$8,850$193.70 plus 15%—$2,600$5,988—$18,913$398.80 plus 15%—$5,988
$8,850—$21,075$1,131.20 plus 25%—$8,850$18,913—$36,200$2,337.55 plus 25%—$18,913
$21,075—$43,400$4,187.45 plus 28%—$21,075$36,200—$54,150$6,659.30 plus 28%—$36,200
$43,400—$93,750$10,438.45 plus 33%—$43,400$54,150—$95,175$11,685.30 plus 33%—$54,150
$93,750$27,053.95 plus 35%—$93,750$95,175$25,223.55 plus 35%—$95,175
TABLE 6—SEMIANNUAL Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) is:The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding
allowances) is:
The amount of income
tax to withhold is:
Not over $1,325$0Not over $4,000$0
Over—But not over—of excess over—Over—But not over—of excess over—
$1,325—$5,20010%—$1,325$4,000—$11,97510%—$4,000
$5,200—$17,700$387.50 plus 15%—$5,200$11,975—$37,825$797.50 plus 15%—$11,975
$17,700—$42,150$2,262.50 plus 25%—$17,700$37,825—$72,400$4,675.00 plus 25%—$37,825
$42,150—$86,800$8,375.00 plus 28%—$42,150$72,400—$108,300$13,318.75 plus 28%—$72,400
$86,800—$187,500$20,877.00 plus 33%—$86,800$108,300—$190,350$23,370.75 plus 33%—$108,300
$187,500$54,108.00 plus 35%—$187,500$190,350$50,447.25 plus 35%—$190,350
TABLE 7—ANNUAL Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) is:The amount of income tax
to withhold is:
If the amount of wages (after subtracting withholding
allowances) is:
The amount of income
tax to withhold is:
Not over $2,650$0Not over $8,000$0
Over—But not over—of excess over—Over—But not over—of excess over—
$2,650—$10,40010%—$2,650$8,000—$23,95010%—$8,000
$10,400—$35,400$775.00 plus 15%—$10,400$23,950—$75,650$1,595.00 plus 15%—$23,950
$35,400—$84,300$4,525.00 plus 25%—$35,400$75,650—$144,800$9,350.00 plus 25%—$75,650
$84,300—$173,600$16,750.00 plus 28%—$84,300$144,800—$216,600$26,637.50 plus 28%—$144,800
$173,600—$375,000$41,754.00 plus 33%—$173,600$216,600—$380,700$46,741.50 plus 33%—$216,600
$375,000$108,216.00 plus 35%—$375,000$380,700$100,894.50 plus 35%—$380,700
TABLE 8—DAILY or MISCELLANEOUS Payroll Period
(a) SINGLE person (including head of household)— (b) MARRIED person—
If the amount of wages (after subtracting withholding allowances) divided by the number of days in the payroll period is:The amount of income tax
to withhold per day is:
If the amount of wages (after subtracting withholding allowances) divided by the number of days in the payroll period is:The amount of income
tax to withhold per day is:
Not over $10.20$0Not over $30.80$0
Over—But not over—of excess over—Over—But not over—of excess over—
$10.20—$40.0010%—$10.20$30.80—$92.1010%—$30.80
$40.00—$136.20$2.98 plus 15%—$40.00$92.10—$291.00$6.13 plus 15%—$92.10
$136.20—$324.20$17.41 plus 25%—$136.20$291.00—$556.90$35.97 plus 25%—$291.00
$324.20—$667.70$64.41 plus 28%—$324.20$556.90—$833.10$102.45 plus 28%—$556.90
$667.70—$1,442.30$160.59 plus 33%—$667.70$833.10—$1,464.20$179.79 plus 33%—$833.10
$1,442.30$416.21 plus 35%—$1,442.30$1,464.20$388.05 plus 35%—$1,464.20
SINGLE Persons—WEEKLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number of withholding
allowances claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$55$0$0$0$0$0$0$0$0$0$0$0
556010000000000
606510000000000
657020000000000
707520000000000
758030000000000
808530000000000
859040000000000
909540000000000
9510050000000000
10010550000000000
10511060000000000
11011560000000000
11512070000000000
12012570000000000
12513081000000000
13013581000000000
13514092000000000
14014592000000000
145150103000000000
150155103000000000
155160114000000000
160165114000000000
165170125000000000
170175125000000000
175180136000000000
180185136000000000
185190147000000000
190195147000000000
195200158100000000
200210168100000000
210220179200000000
2202301910300000000
2302402011400000000
2402502212500000000
2502602313600000000
2602702514700000000
2702802616810000000
2802902817920000000
29030029191030000000
30031031201140000000
31032032221250000000
32033034231360000000
33034035251470000000
34035037261681000000
35036038281792000000
360370402919103000000
370380413120114000000
380390433222125000000
390400443423136000000
400410463525147000000
410420473726168100000
420430493828179200000
4304405040291910300000
4404505241312011400000
4504605343322212500000
4604705544342313600000
4704805646352514700000
4804905847372616810000
4905005949382817920000
50051061504029191030000
51052062524131201140000
52053064534332221250000
53054065554434231360000
54055067564635251470000
55056068584737261681000
56057070594938281792000
570580716150402919103000
580590736252413120114000
590600746453433222125000
600610766555443423136000
610620776756463525147000
620630796858473726158100
630640807059493828179200
6406508271615040291810300
$650$660$83$73$62$52$41$31$20$11$4$0$0
6606708574645343322112500
6706808676655544342313600
6806908877675646352414700
6907009179685847372615810
7007109380705949382717920
71072096827161504029181030
72073098837362524130201140
730740101857464534332211250
740750103867665554433231360
750760106887767564635241470
760770108917968584736261581
770780111938070594938271792
7807901139682716150392918103
7908001169883736252413020114
80081011810185746453423221125
81082012110386766555443323136
82083012310688776756453524147
83084012610890796858473626158
84085012811193807059483827179
850860131113958271615039291810
860870133116988373625141302011
8708801361181008574645342322112
8808901381211038676655444332313
8909001411231058877675645352414
9009101431261089079685747362615
9109201461281109380705948382717
9209301481311139582716050392918
9309401511331159883736251413020
94095015313611810085746353423221
95096015613812010386766554443323
96097015814112310588776656453524
97098016114312510890796857473626
98099016314612811093806959483827
9901,00016614813011395827160503929
1,0001,01016815113311598837262514130
1,0101,020171153135118100857463534232
1,0201,030173156138120103867565544433
1,0301,040176158140123105887766564535
1,0401,050178161143125108907868574736
1,0501,060181163145128110938069594838
1,0601,070183166148130113958171605039
1,0701,080186168150133115988372625141
1,0801,0901881711531351181008474635342
1,0901,1001911731551381201038675655444
1,1001,1101931761581401231058877665645
1,1101,1201961781601431251089078685747
1,1201,1301981811631451281109380695948
1,1301,1402011831651481301139581716050
1,1401,1502031861681501331159883726251
1,1501,16020618817015313511810084746353
1,1601,17020819117315513812010386756554
1,1701,18021119317515814012310588776656
1,1801,19021319617816014312510890786857
1,1901,20021619818016314512811093806959
1,2001,21021820118316514813011395817160
1,2101,22022120318516815013311598837262
1,2201,230223206188170153135118100847463
1,2301,240226208190173155138120103867565
1,2401,250228211193175158140123105887766
$1,250 and overUse Table 1(a) for a SINGLE person on page 38. Also see the instructions on page 36.
MARRIED Persons—WEEKLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$160$0$0$0$0$0$0$0$0$0$0$0
16016510000000000
16517010000000000
17017520000000000
17518020000000000
18018530000000000
18519030000000000
19019540000000000
19520040000000000
20021050000000000
21022060000000000
22023070000000000
23024081000000000
24025092000000000
250260103000000000
260270114000000000
270280125000000000
280290136000000000
290300147000000000
300310158100000000
310320169200000000
3203301710300000000
3303401811400000000
3403501912500000000
3503602013600000000
3603702114700000000
3703802215810000000
3803902316920000000
39040024171030000000
40041025181140000000
41042026191250000000
42043027201360000000
43044028211470000000
44045029221581000000
45046030231692000000
460470312417103000000
470480332518114000000
480490342619125000000
490500362720136000000
500510372821147000000
510520392922158100000
520530403023169200000
5305404231241710300000
5405504333251811400000
5505604534261912500000
5605704636272013600000
5705804837282114700000
5805904939292215810000
5906005140302316920000
60061052423124171030000
61062054433325181140000
62063055453426191250000
63064057463627201360000
64065058483728211470000
65066060493929221581000
66067061514030231692000
670680635242312417103000
680690645443332518114000
690700665545342619125000
700710675746362720136000
710720695848372821147000
720730706049392922158100
730740726151403023169200
7407507363524231241710300
7507607564544333251811400
7607707666554534261912500
7707807867574636272013600
7807907969584837282114700
7908008170604939292215810
8008108272615140302316920
$810$820$84$73$63$52$42$31$24$17$10$3$0
82083085756454433325181140
83084087766655453426191250
84085088786757463627201360
85086090796958483728211470
86087091817060493929221581
87088093827261514030231692
880890948473635242312417103
890900968575645443332518114
900910978776665545342619125
910920998878675746362720136
9209301009079695848372821147
9309401029181706049392922158
9409501039382726151403023169
95096010594847363524231241710
96097010696857564544333251811
97098010897877666554534261912
98099010999887867574636272013
9901,000111100907969584837282114
1,0001,010112102918170604939292215
1,0101,020114103938272615140302316
1,0201,030115105948473635242312417
1,0301,040117106968575645443332518
1,0401,050118108978776665545342619
1,0501,060120109998878675746362720
1,0601,0701211111009079695848372821
1,0701,0801231121029181706049392922
1,0801,0901241141039382726151403023
1,0901,1001261151059484736352423124
1,1001,1101271171069685756454433325
1,1101,1201291181089787766655453426
1,1201,1301301201099988786757463627
1,1301,14013212111110090796958483728
1,1401,15013312311210291817060493929
1,1501,16013512411410393827261514030
1,1601,17013612611510594847363524231
1,1701,18013812711710696857564544333
1,1801,19013912911810897877666554534
1,1901,20014113012010999887867574636
1,2001,210142132121111100907969584837
1,2101,220144133123112102918170604939
1,2201,230145135124114103938272615140
1,2301,240147136126115105948473635242
1,2401,250148138127117106968575645443
1,2501,260150139129118108978776665545
1,2601,270151141130120109998878675746
1,2701,2801531421321211111009079695848
1,2801,2901541441331231121029181706049
1,2901,3001561451351241141039382726151
1,3001,3101571471361261151059484736352
1,3101,3201591481381271171069685756454
1,3201,3301601501391291181089787766655
1,3301,3401621511411301201099988786757
1,3401,35016315314213212111110090796958
1,3501,36016515414413312311210291817060
1,3601,37016615614513512411410393827261
1,3701,38016815714713612611510594847363
1,3801,39016915914813812711710696857564
1,3901,40017116015013912911810897877666
$1,400 and overUse Table 1(b) for a MARRIED person on page 38. Also see the instructions on page 36.
SINGLE Persons—BIWEEKLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$105$0$0$0$0$0$0$0$0$0$0$0
10511010000000000
11011510000000000
11512020000000000
12012520000000000
12513030000000000
13013530000000000
13514040000000000
14014540000000000
14515050000000000
15015550000000000
15516060000000000
16016560000000000
16517070000000000
17017570000000000
17518080000000000
18018580000000000
18519090000000000
19019590000000000
195200100000000000
200205100000000000
205210110000000000
210215110000000000
215220120000000000
220225120000000000
225230130000000000
230235130000000000
235240140000000000
240245140000000000
245250151000000000
250260151000000000
260270162000000000
270280173000000000
280290184000000000
290300195000000000
300310206000000000
310320217000000000
320330228000000000
330340239000000000
3403502410000000000
3503602511000000000
3603702612000000000
3703802713000000000
3803902814000000000
3904002915100000000
4004103116200000000
4104203217300000000
4204303418400000000
4304403519500000000
4404503720600000000
4504603821700000000
4604704022800000000
4704804123900000000
48049043241000000000
49050044251100000000
50052046271300000000
52054049291510000000
54056052311730000000
56058055341950000000
58060058372170000000
60062061402390000000
620640644325110000000
640660674627130000000
660680704929151000000
680700735231173000000
700720765534195000000
720740795837217000000
740760826140239000000
7607808564432511000000
7808008867462713000000
8008209170492915100000
8208409473523117300000
8408609776553419500000
86088010079583721700000
88090010382614023900000
$900$920$106$85$64$43$25$11$0$0$0$0$0
920940109886746271300000
940960112917049291510000
960980115947352311730000
9801,000118977655341950000
1,0001,0201211007958372170000
1,0201,0401241038261402390000
1,0401,06012710685644325110000
1,0601,08013010988674627130000
1,0801,10013311291704929151000
1,1001,12013611594735231173000
1,1201,14013911897765534195000
1,1401,160142121100795837217000
1,1601,180145124103826140239000
1,1801,2001481271068564432511000
1,2001,2201511301098867462713000
1,2201,2401541331129170492915100
1,2401,2601571361159473523117300
1,2601,2801601391189776553419500
1,2801,30016314212110079583721700
1,3001,32016614512410382614023900
1,3201,340169148127106856443251100
1,3401,360172151130109886746271300
1,3601,380176154133112917049291500
1,3801,400181157136115947352311720
1,4001,420186160139118977655341940
1,4201,4401911631421211007958372160
1,4401,4601961661451241038261402380
1,4601,48020116914812710685644325100
1,4801,50020617215113010988674627120
1,5001,52021117615413311291704929140
1,5201,54021618115713611594735231162
1,5401,56022118616013911897765534184
1,5601,580226191163142121100795837206
1,5801,600231196166145124103826140228
1,6001,6202362011691481271068564432410
1,6201,6402412061721511301098867462612
1,6401,6602462111761541331129170492814
1,6601,6802512161811571361159473523116
1,6801,7002562211861601391189776553418
1,7001,72026122619116314212110079583720
1,7201,74026623119616614512410382614022
1,7401,76027123620116914812710685644324
1,7601,78027624120617215113010988674626
1,7801,80028124621117615413311291704928
1,8001,82028625121618115713611594735231
1,8201,84029125622118616013911897765534
1,8401,860296261226191163142121100795837
1,8601,880301266231196166145124103826140
1,8801,900306271236201169148127106856443
1,9001,920311276241206172151130109886746
1,9201,940316281246211176154133112917049
1,9401,960321286251216181157136115947352
1,9601,980326291256221186160139118977655
1,9802,0003312962612261911631421211007958
2,0002,0203363012662311961661451241038261
2,0202,0403413062712362011691481271068564
2,0402,0603463112762412061721511301098867
2,0602,0803513162812462111761541331129170
2,0802,1003563212862512161811571361159473
$2, 100 and overUse Table 2(a) for a SINGLE person on page 38. Also see the instructions on page 36.
MARRIED Persons—BIWEEKLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$310$0$0$0$0$0$0$0$0$0$0$0
31032010000000000
32033020000000000
33034030000000000
34035040000000000
35036050000000000
36037060000000000
37038070000000000
38039080000000000
39040090000000000
400410100000000000
410420110000000000
420430120000000000
430440130000000000
440450140000000000
450460151000000000
460470162000000000
470480173000000000
480490184000000000
490500195000000000
500520206000000000
520540228000000000
5405602410000000000
5605802612000000000
5806002814000000000
6006203016200000000
6206403218400000000
6406603420600000000
6606803622800000000
68070038241000000000
70072040261200000000
72074042281400000000
74076044301620000000
76078046321840000000
78080048342060000000
80082050362280000000
820840523824100000000
840860544026120000000
860880564228140000000
880900584430162000000
900920604632184000000
920940634834206000000
940960665036228000000
9609806952382410000000
9801,0007254402612000000
1,0001,0207556422814000000
1,0201,0407858443016200000
1,0401,0608160463218400000
1,0601,0808463483420600000
1,0801,1008766503622800000
1,1001,12090695238241000000
1,1201,14093725440261200000
1,1401,16096755642281400000
1,1601,18099785844301620000
1,1801,200102816046321840000
1,2001,220105846348342060000
1,2201,240108876650362280000
1,2401,2601119069523824100000
1,2601,2801149372544026120000
1,2801,3001179675564228140000
1,3001,3201209978584430162000
1,3201,34012310281604632184000
1,3401,36012610584634834206000
1,3601,38012910887665036228000
1,3801,400132111906952382410000
1,4001,420135114937254402612000
1,4201,440138117967556422814000
1,4401,460141120997858443016200
1,4601,4801441231028160463218400
1,4801,5001471261058462483420600
1,5001,5201501291088765503622800
1,5201,54015313211190685238241000
1,5401,56015613511493715440261200
1,5601,58015913811796745642281400
1,5801,60016214112099775844301620
$1,600$1,620$165$144$123$102$80$60$46$32$18$4$0
1,6201,640168147126105836248342060
1,6401,660171150129108866550362280
1,6601,6801741531321118968523824100
1,6801,7001771561351149271544026120
1,7001,7201801591381179574564228140
1,7201,7401831621411209877584430162
1,7401,76018616514412310180604632184
1,7601,78018916814712610483624834206
1,7801,80019217115012910786655036228
1,8001,820195174153132110896852382410
1,8201,840198177156135113927154402612
1,8401,860201180159138116957456422814
1,8601,880204183162141119987758443016
1,8801,9002071861651441221018060463218
1,9001,9202101891681471251048362483420
1,9201,9402131921711501281078665503622
1,9401,9602161951741531311108968523824
1,9601,9802191981771561341139271544026
1,9802,0002222011801591371169574564228
2,0002,0202252041831621401199877584430
2,0202,04022820718616514312210180604632
2,0402,06023121018916814612510483624834
2,0602,08023421319217114912810786655036
2,0802,10023721619517415213111089685238
2,1002,12024021919817715513411392715440
2,1202,14024322220118015813711695745642
2,1402,16024622520418316114011998775844
2,1602,180249228207186164143122101806046
2,1802,200252231210189167146125104836248
2,2002,220255234213192170149128107866550
2,2202,240258237216195173152131110896852
2,2402,260261240219198176155134113927154
2,2602,280264243222201179158137116957456
2,2802,300267246225204182161140119987758
2,3002,3202702492282071851641431221018060
2,3202,3402732522312101881671461251048362
2,3402,3602762552342131911701491281078665
2,3602,3802792582372161941731521311108968
2,3802,4002822612402191971761551341139271
2,4002,4202852642432222001791581371169574
2,4202,4402882672462252031821611401199877
2,4402,46029127024922820618516414312210180
2,4602,48029427325223120918816714612510483
2,4802,50029727625523421219117014912810786
2,5002,52030027925823721519417315213111089
2,5202,54030328226124021819717615513411392
2,5402,56030628526424322120017915813711695
2,5602,58030928826724622420318216114011998
2,5802,600312291270249227206185164143122101
2,6002,620315294273252230209188167146125104
2,6202,640318297276255233212191170149128107
2,6402,660321300279258236215194173152131110
2,6602,680324303282261239218197176155134113
2,6802,700327306285264242221200179158137116
$2,700 and overUse Table 2(b) for a MARRIED person on page 38. Also see the instructions on page 36.
SINGLE Persons—SEMIMONTHLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$115$0$0$0$0$0$0$0$0$0$0$0
11512010000000000
12012510000000000
12513020000000000
13013520000000000
13514030000000000
14014530000000000
14515040000000000
15015540000000000
15516050000000000
16016550000000000
16517060000000000
17017560000000000
17518070000000000
18018570000000000
18519080000000000
19019580000000000
19520090000000000
20020590000000000
205210100000000000
210215100000000000
215220110000000000
220225110000000000
225230120000000000
230235120000000000
235240130000000000
240245130000000000
245250140000000000
250260140000000000
260270150000000000
270280161000000000
280290172000000000
290300183000000000
300310194000000000
310320205000000000
320330216000000000
330340227000000000
340350238000000000
350360249000000000
3603702510000000000
3703802611000000000
3803902712000000000
3904002813000000000
4004102914000000000
4104203015000000000
4204303116100000000
4304403317200000000
4404503418300000000
4504603619400000000
4604703720500000000
4704803921600000000
4804904022700000000
4905004223800000000
50052044251000000000
52054047271200000000
54056050291400000000
56058053311600000000
58060056331820000000
60062059362040000000
62064062392260000000
64066065422480000000
660680684526100000000
680700714828120000000
700720745130140000000
720740775432161000000
740760805734183000000
760780836037205000000
780800866340227000000
800820896643249000000
8208409269462611000000
8408609572492813000000
8608809875523015000000
88090010178553217200000
90092010481583519400000
92094010784613821600000
$940$960$110$87$64$41$23$8$0$0$0$0$0
960980113906744251000000
9801,000116937047271200000
1,0001,020119967350291400000
1,0201,040122997653311610000
1,0401,0601251027956341830000
1,0601,0801281058259372050000
1,0801,1001311088562402270000
1,1001,1201341118865432490000
1,1201,14013711491684626110000
1,1401,16014011794714928130000
1,1601,18014312097745230150000
1,1801,200146123100775532172000
1,2001,220149126103805835194000
1,2201,240152129106836138216000
1,2401,260155132109866441238000
1,2601,2801581351128967442510000
1,2801,3001611381159270472712000
1,3001,3201641411189573502914000
1,3201,3401671441219876533116000
1,3401,36017014712410179563318200
1,3601,38017315012710482593620400
1,3801,40017615313010785623922600
1,4001,42017915613311088654224800
1,4201,440182159136113916845261000
1,4401,460185162139116947148281200
1,4601,480188165142119977451301400
1,4801,5001921681451221007754321610
1,5001,5201971711481251038057341830
1,5201,5402021741511281068360372050
1,5401,5602071771541311098663402270
1,5601,5802121801571341128966432490
1,5801,60021718316013711592694626110
1,6001,62022218616314011895724928130
1,6201,64022718916614312198755230150
1,6401,660232194169146124101785532172
1,6601,680237199172149127104815835194
1,6801,700242204175152130107846138216
1,7001,720247209178155133110876441238
1,7201,7402522141811581361139067442510
1,7401,7602572191841611391169370472712
1,7601,7802622241871641421199673502914
1,7801,8002672291911671451229976533116
1,8001,82027223419617014812510279563318
1,8201,84027723920117315112810582593620
1,8401,86028224420617615413110885623922
1,8601,88028724921117915713411188654224
1,8801,90029225421618216013711491684526
1,9001,92029725922118516314011794714828
1,9201,94030226422618816614312097745130
1,9401,960307269231193169146123100775432
1,9601,980312274236198172149126103805735
1,9802,000317279241203175152129106836038
2,0002,020322284246208178155132109866341
2,0202,040327289251213181158135112896644
2,0402,060332294256218184161138115926947
2,0602,080337299261223187164141118957250
2,0802,100342304266228190167144121987553
2,1002,1203473092712331951701471241017856
2,1202,1403523142762382001731501271048159
$2,140 and overUse Table 3(a) for a SINGLE person on page 38. Also see the instructions on page 36.
MARRIED Persons—SEMIMONTHLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$340$0$0$0$0$0$0$0$0$0$0$0
34035010000000000
35036020000000000
36037030000000000
37038040000000000
38039050000000000
39040060000000000
40041070000000000
41042080000000000
42043090000000000
430440100000000000
440450110000000000
450460120000000000
460470130000000000
470480140000000000
480490150000000000
490500161000000000
500520182000000000
520540204000000000
540560226000000000
560580248000000000
5806002610000000000
6006202812000000000
6206403014000000000
6406603216100000000
6606803418300000000
6807003620500000000
7007203822700000000
7207404024900000000
74076042261100000000
76078044281300000000
78080046301500000000
80082048321720000000
82084050341940000000
84086052362160000000
86088054382380000000
880900564025100000000
900920584227120000000
920940604429140000000
940960624631161000000
960980644833183000000
9801,000665035205000000
1,0001,020685237227000000
1,0201,040715439249000000
1,0401,0607456412611000000
1,0601,0807758432813000000
1,0801,1008060453015000000
1,1001,1208362473217200000
1,1201,1408664493419400000
1,1401,1608966513621600000
1,1601,1809269533823800000
1,1801,20095725540251000000
1,2001,22098755742271200000
1,2201,240101785944291400000
1,2401,260104816146311600000
1,2601,280107846348331820000
1,2801,300110876550352040000
1,3001,320113906852372260000
1,3201,340116937154392480000
1,3401,3601199674564126100000
1,3601,3801229977584328120000
1,3801,40012510280604530140000
1,4001,42012810583624732161000
1,4201,44013110886644934183000
1,4401,46013411189665136205000
1,4601,48013711492695338227000
1,4801,50014011795725540249000
1,5001,520143120987557422611000
1,5201,5401461231017859442813000
1,5401,5601491261048161463015000
1,5601,5801521291078463483217200
1,5801,6001551321108765503419400
1,6001,6201581351139067523621600
1,6201,6401611381169370543823800
1,6401,66016414111996735640251000
$1,660$1,680$167$144$122$99$76$58$42$27$12$0$0
1,6801,700170147125102796044291400
1,7001,720173150128105826246311610
1,7201,740176153131108856448331830
1,7401,760179156134111886650352050
1,7601,780182159137114916852372270
1,7801,800185162140117947154392490
1,8001,8201881651431209774564126110
1,8201,84019116814612310077584328130
1,8401,86019417114912610380604530150
1,8601,88019717415212910683624732172
1,8801,90020017715513210986644934194
1,9001,92020318015813511289665136216
1,9201,94020618316113811592695338238
1,9401,960209186164141118957255402510
1,9601,980212189167144121987557422712
1,9802,0002151921701471241017859442914
2,0002,0202181951731501271048161463116
2,0202,0402211981761531301078463483318
2,0402,0602242011791561331108765503520
2,0602,0802272041821591361139068523722
2,0802,1002302071851621391169371543924
2,1002,1202332101881651421199674564126
2,1202,1402362131911681451229977584328
2,1402,16023921619417114812510280604530
2,1602,18024221919717415112810583624732
2,1802,20024522220017715413110886644934
2,2002,22024822520318015713411189665136
2,2202,24025122820618316013711492695338
2,2402,26025423120918616314011795725540
2,2602,28025723421218916614312098755742
2,2802,300260237215192169146123101785944
2,3002,320263240218195172149126104816146
2,3202,340266243221198175152129107846348
2,3402,360269246224201178155132110876550
2,3602,380272249227204181158135113906752
2,3802,400275252230207184161138116937054
2,4002,420278255233210187164141119967356
2,4202,440281258236213190167144122997658
2,4402,4602842612392161931701471251027960
2,4602,4802872642422191961731501281058262
2,4802,5002902672452221991761531311088564
2,5002,5202932702482252021791561341118866
2,5202,5402962732512282051821591371149168
2,5402,5602992762542312081851621401179471
2,5602,5803022792572342111881651431209774
2,5802,60030528226023721419116814612310077
2,6002,62030828526324021719417114912610380
2,6202,64031128826624322019717415212910683
2,6402,66031429126924622320017715513210986
2,6602,68031729427224922620318015813511289
2,6802,70032029727525222920618316113811592
2,7002,72032330027825523220918616414111895
2,7202,74032630328125823521218916714412198
$2,740 and overUse Table 3(b) for a MARRIED person on page 38. Also see the instructions on page 36.
SINGLE Persons—MONTHLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$230$0$0$0$0$0$0$0$0$0$0$0
23024010000000000
24025020000000000
25026030000000000
26027040000000000
27028050000000000
28029060000000000
29030070000000000
30032090000000000
320340110000000000
340360130000000000
360380150000000000
380400170000000000
400420190000000000
420440210000000000
440460230000000000
460480250000000000
480500270000000000
500520290000000000
520540311000000000
540560333000000000
560580355000000000
580600377000000000
6006404010000000000
6406804414000000000
6807204818000000000
7207605222000000000
7608005626000000000
8008406030000000000
8408806434300000000
8809207038700000000
92096076421100000000
9601,00082461500000000
1,0001,04088501900000000
1,0401,08094542300000000
1,0801,120100582700000000
1,1201,160106623110000000
1,1601,200112663550000000
1,2001,240118723990000000
1,2401,2801247843130000000
1,2801,3201308447170000000
1,3201,3601369051210000000
1,3601,4001429655250000000
1,4001,44014810259290000000
1,4401,48015410863332000000
1,4801,52016011468376000000
1,5201,560166120744110000000
1,5601,600172126804514000000
1,6001,640178132864918000000
1,6401,680184138925322000000
1,6801,720190144985726000000
1,7201,7601961501046130000000
1,7601,8002021561106534400000
1,8001,8402081621167138800000
1,8401,88021416812277421200000
1,8801,92022017412883461600000
1,9201,96022618013489502000000
1,9602,00023218614095542400000
2,0002,040238192146101582800000
2,0402,080244198152107623210000
2,0802,120250204158113673650000
2,1202,160256210164119734090000
2,1602,2002622161701257944130000
2,2002,2402682221761318548170000
2,2402,2802742281821379152210000
2,2802,3202802341881439756250000
2,3202,36028624019414910360290000
2,3602,40029224620015510964333000
2,4002,44029825220616111569377000
2,4402,480304258212167121754111000
2,4802,520310264218173127814515000
2,5202,560316270224179133874919000
2,5602,600322276230185139935323000
2,6002,640328282236191145995727000
2,6402,6803342882421971511056131100
$2,680$2,720$340$294$248$203$157$111$66$35$5$0$0
2,7202,7603463002542091631177239900
2,7602,80035230626021516912378431300
2,8002,84035831226622117512984471700
2,8402,88036431827222718113590512100
2,8802,92037032427823318714196552500
2,9202,960376330284239193147102592900
2,9603,000385336290245199153108633320
3,0003,040395342296251205159114683760
3,0403,0804053483022572111651207441100
3,0803,1204153543082632171711268045140
3,1203,1604253603142692231771328649180
3,1603,2004353663202752291831389253220
3,2003,2404453723262812351891449857260
3,2403,28045537933228724119515010461300
3,2803,32046538933829324720115611065344
3,3203,36047539934429925320716211671388
3,3603,400485409350305259213168122774212
3,4003,440495419356311265219174128834616
3,4403,480505429362317271225180134895020
3,4803,520515439368323277231186140955424
3,5203,5605254493743292832371921461015828
3,5603,6005354593833352892431981521076232
3,6003,6405454693933412952492041581136736
3,6403,6805554794033473012552101641197340
3,6803,7205654894133533072612161701257944
3,7203,7605754994233593132672221761318548
3,7603,8005855094333653192732281821379152
3,8003,8405955194433713252792341881439756
3,8403,88060552945337733128524019414910360
3,8803,92061553946338633729124620015510964
3,9203,96062554947339634329725220616111569
3,9604,00063555948340634930325821216712175
4,0004,04064556949341635530926421817312781
4,0404,08065557950342636131527022417913387
4,0804,12066558951343636732127623018513993
4,1204,16067559952344637332728223619114599
4,1604,200685609533456380333288242197151105
4,2004,240695619543466390339294248203157111
4,2404,280705629553476400345300254209163117
4,2804,320715639563486410351306260215169123
4,3204,360725649573496420357312266221175129
4,3604,400735659583506430363318272227181135
4,4004,440745669593516440369324278233187141
4,4404,480755679603526450375330284239193147
4,4804,520765689613536460384336290245199153
4,5204,560775699623546470394342296251205159
4,5604,600785709633556480404348302257211165
4,6004,640795719643566490414354308263217171
4,6404,680805729653576500424360314269223177
4,6804,720815739663586510434366320275229183
4,7204,760825749673596520444372326281235189
4,7604,800835759683606530454378332287241195
4,8004,840845769693616540464388338293247201
4,8404,880855779703626550474398344299253207
4,8804,920865789713636560484408350305259213
4,9204,960875799723646570494418356311265219
4,9605,000885809733656580504428362317271225
5,0005,040895819743666590514438368323277231
5,0405,080905829753676600524448374329283237
$5,080 and overUse Table 4(a) for a SINGLE person on page 38. Also see the instructions on page 36.
MARRIED Persons—MONTHLY Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$680$0$0$0$0$0$0$0$0$0$0$0
68072030000000000
72076070000000000
760800110000000000
800840150000000000
840880190000000000
880920230000000000
920960270000000000
9601,000311000000000
1,0001,040355000000000
1,0401,080399000000000
1,0801,1204313000000000
1,1201,1604717000000000
1,1601,2005121000000000
1,2001,2405525000000000
1,2401,2805929000000000
1,2801,3206333300000000
1,3201,3606737700000000
1,3601,40071411100000000
1,4001,44075451500000000
1,4401,48079491900000000
1,4801,52083532300000000
1,5201,56087572700000000
1,5601,60091613100000000
1,6001,64095653540000000
1,6401,68099693980000000
1,6801,7201037343120000000
1,7201,7601077747160000000
1,7601,8001118151200000000
1,8001,8401158555240000000
1,8401,8801198959280000000
1,8801,9201239363322000000
1,9201,9601279767366000000
1,9602,000131101714010000000
2,0002,040137105754414000000
2,0402,080143109794818000000
2,0802,120149113835222000000
2,1202,160155117875626000000
2,1602,200161121916030000000
2,2002,240167125956434300000
2,2402,280173129996838700000
2,2802,32017913310372421100000
2,3202,36018513910776461500000
2,3602,40019114511180501900000
2,4002,44019715111584542300000
2,4402,48020315711988582700000
2,4802,52020916312392623110000
2,5202,56021516912796663550000
2,5602,600221175131100703990000
2,6002,6402271811351047443130000
2,6402,6802331871411087847170000
2,6802,7202391931471128251210000
2,7202,7602451991531168655250000
2,7602,8002512051591209059290000
2,8002,8402572111651249463332000
2,8402,8802632171711289867376000
2,8802,920269223177132102714110000
2,9202,960275229183138106754514000
2,9603,000281235189144110794918000
3,0003,040287241195150114835322000
3,0403,080293247201156118875726000
3,0803,120299253207162122916130000
3,1203,160305259213168126956534400
3,1603,200311265219174130996938800
3,2003,24031727122518013410373421200
3,2403,28032327723118614010777461600
3,2803,32032928323719214611181502000
3,3203,36033528924319815211585542400
3,3603,40034129524920415811989582800
3,4003,44034730125521016412393623220
3,4403,48035330726121617012797663660
3,4803,5203593132672221761311017040100
3,5203,5603653192732281821361057444140
3,5603,6003713252792341881421097848180
3,6003,6403773312852401941481138252220
$3,640$3,680$383$337$291$246$200$154$117$86$56$26$0
3,6803,7203893432972522061601219060300
3,7203,7603953493032582121661259464343
3,7603,8004013553092642181721299868387
3,8003,840407361315270224178133102724211
3,8403,880413367321276230184139106764615
3,8803,920419373327282236190145110805019
3,9203,960425379333288242196151114845423
3,9604,000431385339294248202157118885827
4,0004,040437391345300254208163122926231
4,0404,080443397351306260214169126966635
4,0804,1204494033573122662201751301007039
4,1204,1604554093633182722261811351047443
4,1604,2004614153693242782321871411087847
4,2004,2404674213753302842381931471128251
4,2404,2804734273813362902441991531168655
4,2804,3204794333873422962502051591209059
4,3204,3604854393933483022562111651249463
4,3604,4004914453993543082622171711289867
4,4004,44049745140536031426822317713210271
4,4404,48050345741136632027422918313810675
4,4804,52050946341737232628023518914411079
4,5204,56051546942337833228624119515011483
4,5604,60052147542938433829224720115611887
4,6004,64052748143539034429825320716212291
4,6404,68053348744139635030425921316812695
4,6804,72053949344740235631026521917413099
4,7204,760545499453408362316271225180134103
4,7604,800551505459414368322277231186140107
4,8004,840557511465420374328283237192146111
4,8404,880563517471426380334289243198152115
4,8804,920569523477432386340295249204158119
4,9204,960575529483438392346301255210164123
4,9605,000581535489444398352307261216170127
5,0005,040587541495450404358313267222176131
5,0405,080593547501456410364319273228182136
5,0805,120599553507462416370325279234188142
5,1205,160605559513468422376331285240194148
5,1605,200611565519474428382337291246200154
5,2005,240617571525480434388343297252206160
5,2405,280623577531486440394349303258212166
5,2805,320629583537492446400355309264218172
5,3205,360635589543498452406361315270224178
5,3605,400641595549504458412367321276230184
5,4005,440647601555510464418373327282236190
5,4405,480653607561516470424379333288242196
5,4805,520659613567522476430385339294248202
5,5205,560665619573528482436391345300254208
5,5605,600671625579534488442397351306260214
5,6005,640677631585540494448403357312266220
5,6405,680683637591546500454409363318272226
5,6805,720689643597552506460415369324278232
5,7205,760695649603558512466421375330284238
5,7605,800701655609564518472427381336290244
5,8005,840707661615570524478433387342296250
5,8405,880713667621576530484439393348302256
$5,880 and overUse Table 4(b) for a MARRIED person on page 38. Also see the instructions on page 36.
SINGLE Persons—DAILY OR MISCELLANEOUS Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$15$0$0$0$0$0$0$0$0$0$0$0
151810000000000
182110000000000
212410000000000
242720000000000
273020000000000
303321000000000
333621000000000
363931000000000
394232000000000
424542100000000
454842100000000
485143100000000
515453100000000
545753200000000
576064210000000
606364210000000
636675310000000
666975320000000
697285320000000
727586421000000
757886421000000
788197531000000
818497532000000
8487108632100000
8790108642100000
9093119643100000
9396119753100000
96991210753200000
991021210864210000
1021051310864210000
1051081311975310000
1081111311975320000
11111414121085320000
11411714121086421000
11712015131186421000
12012315131197531000
12312616141197532000
126129161412108632100
129132171412108642100
132135171513119643100
135138171513119753100
138141181614129753200
1411441916141210864210
1441472017151210864210
1471502017151311975310
1501532118151311975310
15315622181614121085320
15615923191614121086421
15916223201715131186421
16216524211715131197531
16516825211816141197532
168171262219161412108632
171174262319171412108642
174177272420171513119642
177180282421171513119753
180183292522181614129753
1831862926221916141210864
1861893027232017151210864
1891923127242017151311974
1921953228252118151311975
19519832292522181614121085
19820133302623191614121086
20120434302723201715131186
20420735312824211715131197
20721035322825211816141197
210213363329262219161412108
213216373330262319171412108
216219383431272420171513119
219222383531282421171513119
222225393632292522181614129
2252284036332926221916141210
2282314137343027232017151210
2312344138343127242017151311
2342374239353228252118151311
$237$240$43$39$36$32$29$25$22$18$16$14$12
2402434440373330262319161412
2432464441373430272320171513
2462494542383531282421171513
2492524642393532282521181613
2522554743403633292622191614
2552584744403733302623191714
2582614845413834312724201715
2612644945423835312824211715
2642675046433936322925221816
2672705047434036332926221916
2702735148444137343027232017
2732765248454138343127242017
2762795349464239353228252118
2792825350464339363229252218
2822855451474440373330262319
2852885551484441373430272320
2882915652494542383531282421
2912945653494642393532282521
2942975754504743403633292622
2973005854514744403733302623
3003035955524845413834312724
3033065956524945423835312824
3063096057535046433936322925
3093126157545047434036332926
3123156258555148444137343027
3153186259555248454138343127
3183216360565349464239353228
3213246460575350464339363229
3243276561585451474440373330
3273306662585551484441373430
3303336663595652494542383531
3333366763605653494642393532
3363396864615754504743403633
3393416965615854514744403733
3413436965625855514844413734
3433457066625955524845413834
3453477167635956524945423835
3473497167636056534946423935
3493517268646057535046433936
3513537268646157545047434036
3533557369656158545147444037
3553577369656258555148444137
3573597470666259555248454138
3593617471676359565249454238
3613637571676360565349464239
3633657672686460575350464339
3653677672686461575450474340
3673697773696561585451474440
3693717773696562585551484441
3713737874706662595552484541
3733757874706763595652494542
3753777975716763605653494642
3773797976726864605753504643
3793818076726864615754504743
3813838177736965615854514744
3833858177736965625855514844
3853878278747066625955524845
3873898278747067635956524945
3893918379757167636056534946
$391 and overUse Table 8(a) for a SINGLE person on page 39. Also see the instructions on page 36.
MARRIED Persons—DAILY OR MISCELLANEOUS Payroll Period (For Wages Paid in 2009)
If the wages are–And the number
of withholding allowances
claimed is—
At leastBut less than012345678910
The amount of
income tax to
be withheld is—
$0$36$0$0$0$0$0$0$0$0$0$0$0
363910000000000
394210000000000
424510000000000
454820000000000
485120000000000
515421000000000
545721000000000
576031000000000
606332000000000
636632100000000
666942100000000
697243100000000
727543100000000
757853200000000
788153210000000
818454210000000
848754310000000
879064320000000
909365320000000
939665421000000
969975421000000
9910276431000000
10210586432000000
10510886532100000
10811197542100000
11111497543100000
114117108643100000
117120108653200000
120123118653210000
123126119754210000
126129119754310000
1291321210864320000
1321351210865320000
1351381311965421000
1381411311975421000
1411441412976431000
14414714121086432000
14715015121086532100
15015315131197542100
15315615131197543100
156159161412108643100
159162161412108653200
162165171513118653210
165168171513119754210
168171181614119754310
1711741816141210864320
1741771917141210865320
1771801917151311965421
1801832017151311975421
1831862018161412976431
18618920181614121086432
18919221191715121086532
19219521191715131197542
19519822201815131197543
198201222018161412108643
201204232118161412108653
204207232119171513118653
207210242119171513119754
210213242220181614119754
2132162422201816141210864
2162192523211917141210865
2192222523211917151311965
2222252624222017151311975
2252282624222018161412976
22823127252320181614121086
23123427252321191715121086
23423728262321191715131197
23724028262422201815131197
240243292624222018161412107
243246292725232118161412108
246249292725232119171513108
249252302826242119171513119
252255302826242220181613119
2552583129272422201816141210
$258$261$31$29$27$25$23$21$19$17$14$12$10
2612643230272523211917151311
2642673230282624222017151311
2672703330282624222018161412
2702733331292725232018161412
2732763331292725232119171512
2762793432302826232119171513
2792823432302826242220181513
2822853533312926242220181614
2852883533312927252321181614
2882913634322927252321191715
2912943634323028262421191715
2942973735323028262422201816
2973003835333129272422201816
3003033935333129272523211916
3033063936343230272523211917
3063094037343230282624221917
3093124137353330282624222018
3123154238353331292725222018
3153184239363331292725232119
3183214340363432302826232119
3213244440373432302826242220
3243274541383533312926242220
3273304542383533312927252321
3303334643393634322927252321
3333364743403634323028262421
3363394844413735323028262422
3393414845413835333129262422
3413434945423835333129272523
3433454946423935333129272523
3453475046433936343229272523
3473495047434036343230282623
3493515147444037343230282624
3513535148444137353230282624
3533555248454138353331292624
3553575249454238353331292725
3573595349464239353331292725
3593615350464339363432292725
3613635450474340363432302826
3633655451474440373432302826
3653675551484441373532302826
3673695552484541383533312926
3693715652494542383533312927
3713735653494642393533312927
3733755753504643393634322927
3753775754504743403634323028
3773795854514744403734323028
3793815855514844413735323028
3813835955524845413835333129
3833855956524945423835333129
3853876056534946423935333129
3873896057535046433936343229
3893916157545047434036343230
3913936158545147444037343230
3933956258555148444137353230
3953976259555248454138353331
3973996359565249454238353331
3994016360565349464239353331
$401 and overUse Table 8(b) for a MARRIED person on page 39. Also see the instructions on page 36.
Tables for Percentage Method of Advance EIC Payments
(For Wages Paid in 2009)
TABLE 1—WEEKLY Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$17220.40% of wages$0$17220.40% of wages$0$8620.40% of wages
$172$315$35$172$375$35$86$187$18
$315$35 less 9.588% of wages in excess of $315$375$35 less 9.588% of wages in excess of $375$187$18 less 9.588% of wages in excess of $187
TABLE 2—BIWEEKLY Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$34420.40% of wages$0$34420.40% of wages$0$17220.40% of wages
$344$631$70$344$751$70$172$375$35
$631$70 less 9.588% of wages in excess of $631$751$70 less 9.588% of wages in excess of $751$375$35 less 9.588% of wages in excess of $375
TABLE 3—SEMIMONTHLY Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$37220.40% of wages$0$37220.40% of wages$0$18620.40% of wages
$372$684$76$372$814$76$186$407$38
$684$76 less 9.588% of wages in excess of $684$814$76 less 9.588% of wages in excess of $814$407$38 less 9.588% of wages in excess of $407
TABLE 4—MONTHLY Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$74520.40% of wages$0$74520.40% of wages$0$37220.40% of wages
$745$1,368$152$745$1,628$152$372$814$76
$1,368$152 less 9.588% of wages in excess of $1,368$1,628$152 less 9.588% of wages in excess of $1,628$814$76 less 9.588% of wages in excess of $814
Tables for Percentage Method of Advance EIC Payments (continued)
(For Wages Paid in 2009)
TABLE 5—QUARTERLY Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$2,23720.40% of wages$0$2,23720.40% of wages$0$1,11820.40% of wages
$2,237$4,105$456$2,237$4,885$456$1,118$2,442$228
$4,105$456 less 9.588% of wages in excess of $4,105$4,885$456 less 9.588% of wages in excess of $4,885$2,442$228 less 9.588% of wages in excess of $2,442
TABLE 6—SEMIANNUAL Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$4,47520.40% of wages$0$4,47520.40% of wages$0$2,23720.40% of wages
$4,475$8,210$913$4,475$9,770$913$2,237$4,885$456
$8,210$913 less 9.588% of wages in excess of $8,210$9,770$913 less 9.588% of wages in excess of $9,770$4,885$456 less 9.588% of wages in excess of $4,885
TABLE 7—ANNUAL Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:If the amount of wages
(before deducting
withholding allowances) is:
The amount of payment to be made is:
Over—But not over—Over—But not over—Over—But not over—
$0$8,95020.40% of wages$0$8,95020.40% of wages$0$4,47520.40% of wages
$8,950$16,420$1,826$8,950$19,540$1,826$4,475$9,770$913
$16,420$1,826 less 9.588% of wages in excess of $16,420$19,540$1,826 less 9.588% of wages in excess of $19,540$9,770$913 less 9.588% of wages in excess of $9,770
TABLE 8—DAILY or MISCELLANEOUS Payroll Period
(a) SINGLE or HEAD OF
HOUSEHOLD
(b) MARRIED Without Spouse
Filing Certificate
(c) MARRIED With Both Spouses
Filing Certificate
If the wages divided by
the number of days in
such period (before
deducting withholding allowances) are:
The amount of payment to be made is the following amount multiplied by the number of days in such period:If the wages divided by
the number of days in
such period (before
deducting withholding allowances) are:
The amount of payment to be made is the following amount multiplied by the number of days in such period:If the wages divided by
the number of days in
such period (before
deducting withholding allowances) are:
The amount of payment to be made is the following amount multiplied by the number of days in such period:
Over—But not over—Over—But not over—Over—But not over—
$0$3420.40% of wages$0$3420.40% of wages$0$1720.40% of wages
$34$63$7$34$75$7$17$37$3
$63$7 less 9.588% of wages in excess of $63$75$7 less 9.588% of wages in excess of $75$37$3 less 9.588% of wages in excess of $37
Tables for Wage Bracket Method of Advance EIC Payments (For Wages Paid in 2009)
WEEKLY Payroll Period
SINGLE or HEAD OF HOUSEHOLD
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
$75$80$15
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
$150$15531
15516032
16016533
16517034
17031535
31532534
32533533
33534532
34535531
35536530
36537529
37538528
38539528
39540527
40541526
$415$425$25
42543524
43544523
44545522
45546521
46547520
47548519
48549518
49550517
50551516
51552515
52553514
53554513
54555512
55556511
$565$575$10
5755859
5855958
5956057
6056156
6156255
6256355
6356454
6456553
6556652
6656751
675- - -0
MARRIED Without Spouse Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
$75$80$15
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
$150$155$31
15516032
16016533
16517034
17037535
37538534
38539533
39540532
40541531
41542530
42543529
43544528
44545528
45546527
46547526
$475$485$25
48549524
49550523
50551522
51552521
52553520
53554519
54555518
55556517
56557516
57558515
58559514
59560513
60561512
61562511
$625$635$10
6356459
6456558
6556657
6656756
6756855
6856955
6957054
7057153
7157252
7257351
735- - -0
MARRIED With Both Spouses Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
$40$45$8
45509
505510
556011
606512
657013
707514
758015
$80$85$16
8518517
18519517
19520516
20521515
21522514
22523513
23524512
$245$255$11
25526510
2652759
2752858
2852957
2953056
3053155
3153254
$325$335$3
3353452
3453552
3553651
365- - -0
BIWEEKLY Payroll Period
SINGLE or HEAD OF HOUSEHOLD
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
$145$150$30
15015531
15516032
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
$290$295$59
29530060
30030561
30531062
31031563
31532064
32032565
32533066
33033567
33534068
34063069
63064069
64065068
65066068
66067067
67068066
68069065
69070064
70071063
71072062
72073061
73074060
74075059
75076058
76077057
77078056
78079055
79080054
80081053
$810$820$52
82083051
83084050
84085049
85086048
86087047
87088046
88089045
89090044
90091044
91092043
92093042
93094041
94095040
95096039
96097038
97098037
98099036
9901,00035
1,0001,01034
1,0101,02033
1,0201,03032
1,0301,04031
1,0401,05030
1,0501,06029
1,0601,07028
1.0701,08027
1,0801,09026
1,0901,10025
$1,100$1,110$24
1,1101,12023
1,1201,13022
1,1301,14021
1,1401,15021
1,1501,16020
1,1601,17019
1,1701,18018
1,1801,19017
1,1901,20016
1,2001,21015
1,2101,22014
1,2201,23013
1,2301,24012
1,2401,25011
1,2501,26010
1,2601,2709
1,2701,2808
1,2801,2907
1,2901,3006
1,3001,3105
1,3101,3204
1,3201,3303
1,3301,3402
1,3401,3501
1,3501,3600
MARRIED Without Spouse Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
$145$150$30
15015531
15516032
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
$290$295$59
29530060
30030561
30531062
31031563
31532064
32032565
32533066
33033567
33534068
34075069
75076069
76077068
77078068
78079067
79080066
80081065
81082064
82083063
83084062
84085061
85086060
86087059
87088058
88089057
89090056
90091055
91092054
92093053
$930$940$52
94095051
95096050
96097049
97098048
98099047
9901,00046
1,0001,01045
1,0101,02044
1,0201,03044
1,0301,04043
1,0401,05042
1,0501,06041
1,0601,07040
1,0701,08039
1,0801,09038
1,0901,10037
1,1001,11036
1,1101,12035
1,1201,13034
1,1301,14033
1,1401,15032
1,1501,16031
1,1601,17030
1,1701,18029
1,1801,19028
1,1901,20027
1,2001,21026
1,2101,22025
$1,220$1,230$24
1,2301,24023
1,2401,25022
1,2501,26021
1,2601,27021
1,2701,28020
1,2801,29019
1,2901,30018
1,3001,31017
1,3101,32016
1,3201,33015
1,3301,34014
1,3401,35013
1,3501,36012
1,3601,37011
1,3701,38010
1,3801,3909
1,3901,4008
1,4001,4107
1,4101,4206
1,4201,4305
1,4301,4404
1,4401,4503
1,4501,4602
1,4601,4701
1,4701,4800
BIWEEKLY Payroll Period (continued)
MARRIED With Both Spouses Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
$75$80$15
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
$150$155$31
15516032
16016533
16517034
17037535
37538534
38539533
39540532
40541531
41542530
42543529
43544528
44545528
45546527
46547526
$475$485$25
48549524
49550523
50551522
51552521
52553520
53554519
54555518
55556517
56557516
57558515
58559514
59560513
60561512
61562511
62563510
6356459
6456558
6556657
6656756
6756855
6856955
6957054
7057153
7157252
7257351
735- - -0
SEMIMONTHLY Payroll Period
SINGLE or HEAD OF HOUSEHOLD
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
15015531
$155$160$32
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
29029559
29530060
30030561
30531062
$310$315$63
31532064
32032565
32533066
33033567
33534068
34034569
34535070
35035571
35536072
36036573
36537074
37068075
68069076
69070075
70071074
71072073
72073072
73074071
74075070
75076069
76077068
77078067
78079066
79080065
80081064
81082063
82083062
83084061
84085060
85086059
$860$870$58
87088057
88089056
89090055
90091054
91092053
92093053
93094052
94095051
95096050
96097049
97098048
98099047
9901,00046
1,0001,01045
1,0101,02044
1,0201,03043
1,0301,04042
1,0401,05041
1,0501,06040
1,0601,07039
1,0701,08038
1,0801,09037
1,0901,10036
1,1001,11035
1,1101,12034
1,1201,13033
1,1301,14032
1,1401,15031
1,1501,16030
1,1601,17030
$1,170$1,180$29
1,1801,19028
1,1901,20027
1,2001,21026
1,2101,22025
1,2201,23024
1,2301,24023
1,2401,25022
1,2501,26021
1,2601,27020
1,2701,28019
1,2801,29018
1,2901,30017
1,3001,31016
1,3101,32015
1,3201,33014
1,3301,34013
1,3401,35012
1,3501,36011
1,3601,37010
1,3701,3809
1,3801,3908
1,3901,4007
1,4001,4106
1,4101,4206
1,4201,4305
1,4301,4404
1,4401,4503
1,4501,4602
1,4601,4701
1,470- - -0
SEMIMONTHLY Payroll Period (continued)
MARRIED Without Spouse Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
15015531
$155$160$32
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
29029559
29530060
30030561
30531062
$310$315$63
31532064
32032565
32533066
33033567
33534068
34034569
34535070
35035571
35536072
36036573
36537074
37081075
81082076
82083075
83084074
84085073
85086072
86087071
87088070
88089069
89090068
90091067
91092066
92093065
93094064
94095063
95096062
96097061
97098060
98099059
$990$1,000$58
1,0001,01057
1,0101,02056
1,0201,03055
1,0301,04054
1,0401,05053
1,0501,06053
1,0601,07052
1,0701,08051
1,0801,09050
1,0901,10049
1,1001,11048
1,1101,12047
1,1201,13046
1,1301,14045
1,1401,15044
1,1501,16043
1,1601,17042
1,1701,18041
1,1801,19040
1,1901,20039
1,2001,21038
1,2101,22037
1,2201,23036
1,2301,24035
1,2401,25034
1,2501,26033
1,2601,27032
1,2701,28031
1,2801,29030
1,2901,30030
$1,300$1,310$29
1,3101,32028
1,3201,33027
1,3301,34026
1,3401,35025
1,3501,36024
1,3601,37023
1,3701,38022
1,3801,39021
1,3901,40020
1,4001,41019
1,4101,42018
1,4201,43017
1,4301,44016
1,4401,45015
1,4501,46014
1,4601,47013
1,4701,48012
1,4801,49011
1,4901,50010
1,5001,5109
1,5101,5208
1,5201,5307
1,5301,5406
1,5401,5506
1,5501,5605
1,5601,5704
1,5701,5803
1,5801,5902
1,5901,6001
1,600- - -0
MARRIED With Both Spouses Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
$80$85$16
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
15015531
15516032
$160$165$33
16517034
17017535
17518036
18018537
18540538
40541537
41542536
42543535
43544534
44545533
45546532
46547532
47548531
48549530
49550529
$505$515$28
51552527
52553526
53554525
54555524
55556523
56557522
57558521
58559520
59560519
60561518
61562517
62563516
63564515
64565514
65566513
$665$675$12
67568511
68569510
6957059
7057159
7157258
7257357
7357456
7457555
7557654
7657753
7757852
7857951
795- - -0
MONTHLY Payroll Period
SINGLE or HEAD OF HOUSEHOLD
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
15015531
15516032
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
29029559
29530060
30030561
30531062
$310$315$63
31532064
32032565
32533066
33033567
33534068
34034569
34535070
35035571
35536072
36036573
36537074
37037575
37538077
38038578
38539079
39039580
39540081
40040582
40541083
41041584
41542085
42042586
42543087
43043588
43544089
44044590
44545091
45045592
45546093
46046594
46547095
47047596
47548097
48048598
48549099
490495100
495500101
500505102
505510103
510515104
515520105
520525106
525530107
530535108
535540109
540545110
545550111
550555112
555560113
560565114
565570115
570575116
575580117
580585118
585590119
590595120
595600121
600605122
605610123
610615124
615620125
$620$625$126
625630128
630635129
635640130
640645131
645650132
650655133
655660134
660665135
665670136
670675137
675680138
680685139
685690140
690695141
695700142
700705143
705710144
710715145
715720146
720725147
725730148
730735149
735740150
740745151
7451,365152
1,3651,375152
1,3751,385151
1,3851,395150
1,3951,405149
1,4051,415148
1,4151,425147
1,4251,435146
1,4351,445145
1,4451,455144
1,4551,465143
1,4651,475142
1,4751,485141
1,4851,495140
1,4951,505139
1,5051,515138
1,5151,525137
1,5251,535136
1,5351,545135
1,5451,555134
1,5551,565133
1,5651,575132
1,5751,585131
1,5851,595130
1,5951,605129
1,6051,615129
1,6151,625128
1,6251,635127
1,6351,645126
1,6451,655125
1,6551,665124
1,6651,675123
1,6751,685122
1,6851,695121
1,6951,705120
1,7051,715119
1,7151,725118
$1,725$1,735$117
1,7351,745116
1,7451,755115
1,7551,765114
1,7651,775113
1,7751,785112
1,7851,795111
1,7951,805110
1,8051,815109
1,8151,825108
1,8251,835107
1,8351,845106
1,8451,855106
1,8551,865105
1,8651,875104
1,8751,885103
1,8851,895102
1,8951,905101
1,9051,915100
1,9151,92599
1,9251,93598
1,9351,94597
1,9451,95596
1,9551,96595
1,9651,97594
1,9751,98593
1,9851,99592
1,9952,00591
2,0052,01590
2,0152,02589
2,0252,03588
2,0352,04587
2,0452,05586
2,0552,06585
2,0652,07584
2,0752,08583
2,0852,09582
2,0952,10582
2,1052,11581
2,1152,12580
2,1252,13579
2,1352,14578
2,1452,15577
2,1552,16576
2,1652,17575
2,1752,18574
2,1852,19573
2,1952,20572
2,2052,21571
2,2152,22570
2,2252,23569
2,2352,24568
2,2452,25567
2,2552,26566
2,2652,27565
2,2752,28564
2,2852,29563
2,2952,30562
2,3052,31561
2,3152,32560
2,3252,33559
2,3352,34559
$2,345$2,355$58
2,3552,36557
2,3652,37556
2,3752,38555
2,3852,39554
2,3952,40553
2,4052,41552
2,4152,42551
2,4252,43550
2,4352,44549
2,4452,45548
2,4552,46547
2,4652,47546
2,4752,48545
2,4852,49544
2,4952,50543
2,5052,51542
2,5152,52541
2,5252,53540
2,5352,54539
2,5452,55538
2,5552,56537
2,5652,57536
2,5752,58536
2,5852,59535
2,5952,60534
2,6052,61533
2,6152,62532
2,6252,63531
2,6352,64530
2,6452,65529
2,6552,66528
2,6652,67527
2,6752,68526
2,6852,69525
2,6952,70524
2,7052,71523
2,7152,72522
2,7252,73521
2,7352,74520
2,7452,75519
2,7552,76518
2,7652,77517
2,7752,78516
2,7852,79515
2,7952,80514
2,8052,81513
2,8152,82513
2,8252,83512
2,8352,84511
2,8452,85510
2,8552,8659
2,8652,8758
2,8752,8857
2,8852,8956
2,8952,9055
2,9052,9154
2,9152,9253
2,9252,9352
2,9352,9451
2,9452,9550
MONTHLY Payroll Period (continued)
MARRIED Without Spouse Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
15015531
15516032
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
29029559
29530060
30030561
30531062
$310$315$63
31532064
32032565
32533066
33033567
33534068
34034569
34535070
35035571
35536072
36036573
36537074
37037575
37538077
38038578
38539079
39039580
39540081
40040582
40541083
41041584
41542085
42042586
42543087
43043588
43544089
44044590
44545091
45045592
45546093
46046594
46547095
47047596
47548097
48048598
48549099
490495100
495500101
500505102
505510103
510515104
515520105
520525106
525530107
530535108
535540109
540545110
545550111
550555112
555560113
560565114
565570115
570575116
575580117
580585118
585590119
590595120
595600121
600605122
605610123
610615124
615620125
$620$625$126
625630128
630635129
635640130
640645131
645650132
650655133
655660134
660665135
665670136
670675137
675680138
680685139
685690140
690695141
695700142
700705143
705710144
710715145
715720146
720725147
725730148
730735149
735740150
740745151
7451,625152
1,6251,635152
1,6351,645151
1,6451,655150
1,6551,665149
1,6651,675148
1,6751,685147
1,6851,695146
1,6951,705145
1,7051,715144
1,7151,725143
1,7251,735142
1,7351,745141
1,7451,755140
1,7551,765139
1,7651,775138
1,7751,785137
1,7851,795136
1,7951,805135
1,8051,815134
1,8151,825133
1,8251,835132
1,8351,845131
1,8451,855130
1,8551,865129
1,8651,875129
1,8751,885128
1,8851,895127
1,8951,905126
1,9051,915125
1,9151,925124
1,9251,935123
1,9351,945122
1,9451,955121
1,9551,965120
1,9651,975119
1,9751,985118
$1,985$1,995$117
1,9952,005116
2,0052,015115
2,0152,025114
2,0252,035113
2,0352,045112
2,0452,055111
2,0552,065110
2,0652,075109
2,0752,085108
2,0852,095107
2,0952,105106
2,1052,115106
2,1152,125105
2,1252,135104
2,1352,145103
2,1452,155102
2,1552,165101
2,1652,175100
2,1752,18599
2,1852,19598
2,1952,20597
2,2052,21596
2,2152,22595
2,2252,23594
2,2352,24593
2,2452,25592
2,2552,26591
2,2652,27590
2,2752,28589
2,2852,39588
2,3952,30587
2,3052,31586
2,3152,32585
2,3252,33584
2,3352,34583
2,3452,35582
2,3552,36582
2,3652,37581
2,3752,38580
2,3852,39579
2,3952,40578
2,4052,41577
2,4152,42576
2,4252,43575
2,4352,44574
2,4452,45573
2,4552,46572
2,4652,47571
2,4752,48570
2,4852,49569
2,4952,50568
2,5052,51567
2,5152,52566
2,5252,53565
2,5352,54564
2,5452,55563
2,5552,56562
2,5652,57561
2,5752,58560
2,5852,59559
2,5952,60559
$2,605$2,615$58
2,6152,62557
2,6252,63556
2,6352,64555
2,6452,65554
2,6552,66553
2,6652,67552
2,6752,68551
2,6852,69550
2,6952,70549
2,7052,71548
2,7152,72547
2,7252,73546
2,7352,74545
2,7452,75544
2,7552,76543
2,7652,77542
2,7752,78541
2,7852,79540
2,7952,80539
2,8052,81538
2,8152,82537
2,8252,83536
2,8352,84536
2,8452,85535
2,8552,86534
2,8652,87533
2,8752,88532
2,8852,89531
2,8952,90530
2,9052,91529
2,9152,92528
2,9252,93527
2,9352,94526
2,9452,95525
2,9552,96524
2,9652,97523
2,9752,98522
2,9852,99521
2,9953,00520
3,0053,01519
3,0153,02518
3,0253,03517
3,0353,04516
3,0453,05515
3,0553,06514
3,0653,07513
3,0753,08513
3,0853,09512
3,0953,10511
3,1053,11510
3,1153,1259
3,1253,1358
3,1353,1457
3,1453,1556
3,1553,1655
3,1653,1754
3,1753,1853
3,1853,1952
3,1953,2051
3,2053,2150
MONTHLY Payroll Period (continued)
MARRIED With Both Spouses Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30356
35407
40458
45509
505510
556011
606512
657013
707514
758015
808516
859017
909518
9510019
10010520
10511021
11011522
11512023
12012524
12513026
13013527
13514028
14014529
14515030
15015531
$155$160$32
16016533
16517034
17017535
17518036
18018537
18519038
19019539
19520040
20020541
20521042
21021543
21522044
22022545
22523046
23023547
23524048
24024549
24525050
25025551
25526052
26026553
26527054
27027555
27528056
28028557
28529058
29029559
29530060
30030561
30531062
$310$315$63
31532064
32032565
32533066
33033567
33534068
34034569
34535070
35035571
35536072
36036573
36537074
37081075
81082076
82083075
83084074
84085073
85086072
86087071
87088070
88089069
89090068
90091067
91092066
92093065
93094064
94095063
95096062
96097061
97098060
98099059
$990$1,000$58
1,0001,01057
1,0101,02056
1,0201,03055
1,0301,04054
1,0401,05053
1,0501,06053
1,0601,07052
1,0701,08051
1,0801,09050
1,0901,10049
1,1001,11048
1,1101,12047
1,1201,13046
1,1301,14045
1,1401,15044
1,1501,16043
1,1601,17042
1,1701,18041
1,1801,19040
1,1901,20039
1,2001,21038
1,2101,22037
1,2201,23036
1,2301,24035
1,2401,25034
1,2501,26033
1,2601,27032
1,2701,28031
1,2801,29030
1,2901,30030
$1,300$1,310$29
1,3101,32028
1,3201,33027
1,3301,34026
1,3401,35025
1,3501,36024
1,3601,37023
1,3701,38022
1,3801,39021
1,3901,40020
1,4001,41019
1,4101,42018
1,4201,43017
1,4301,44016
1,4401,45015
1,4501,46014
1,4601,47013
1,4701,48012
1,4801,49011
1,4901.50010
1,5001,5109
1,5101,5208
1,5201,5307
1,5301,5406
1,5401,5506
1,5501,5605
1,5601,5704
1,5701,5803
1,5801,5902
1,5901,6001
1,600– – –0
DAILY Payroll Period
SINGLE or HEAD OF HOUSEHOLDMARRIED Without Spouse Filing CertificateMARRIED With Both Spouses Filing Certificate
Wages—Payment
to be
made
At leastBut less than
$0$5$0
5101
10152
15203
20254
25305
30606
60706
$70$80$5
80904
901003
1001103
1101202
1201301
130- - -0
$0$5$0
5101
10152
15203
20254
25305
30756
$75$85$6
85955
951054
1051153
1151252
1251351
1351450
$0$5$0
5101
10152
15353
35453
$45$55$2
55651
65- - -0

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